Difference between revisions of "153.15 Information Systems"

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! style="background:#BEBEBE" ROWSPAN="2"|Available Information Systems Boilerplate Agreements<sup>1</sup>!! style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required?
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! style="background:#BEBEBE" ROWSPAN="2"|Available Information Systems Boilerplate Agreements<sup>1</sup>!! style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? !!style="background:#BEBEBE" ROWSPAN="2"|Applicable MHTC
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Policies
 
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!style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature
 
!style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature
 
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|IS01_<br/>PAQ_and_Statement<br/>_of_Work ||Project work triggers the need or when need IT expertise in a certain field.  Used with existing contracts.|| Project Manger and/or Vendor|| Chief Counsel's Office ||IS Director or Assistant IS Director|| Chief Counsel's Office|| Commission Secretary's Office|| No
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|IS01_<br/>PAQ_and_Statement<br/>_of_Work ||Project work triggers the need or when need IT expertise in a certain field.  Used with existing contracts.|| Project Manger and/or Vendor|| Chief Counsel's Office ||Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,
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Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,00 or less)'', Division Heads ''($100,00 or less)'', or District Engineers ''($100,00 or less)''<br/>''Staff may delegate to others under their supervision by written advisory filed with FS.''
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|| Chief Counsel's Office|| Commission Secretary's Office|| No ||Equipment and Procurement-Professional Services Consultants<br/><br/>Financial-Budget-Greater than $100,000<br/><br/>Financial-Budget-$100,000 or Less
 
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|IS02_<br/>Supplemental_Agreement ||A change in the scope, time and/or for a cost adjustment on an executed PAQ.|| Project Manager or Supervisor ||Chief Counsel's Office|| IS Director or Assistant IS Director or GS Manager|| Chief Counsel's Office|| Commission Secretary's Office|| No
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|IS02_<br/>Supplemental_Agreement ||A change in the scope, time and/or for a cost adjustment on an executed PAQ.|| Project Manager or Supervisor ||Chief Counsel's Office|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,00 or less)'', Division Heads ''($100,00 or less)'', or District Engineers ''($100,00 or less)''<br/>''Staff may delegate to others under their supervision by written advisory filed with FS.'' || Chief Counsel's Office|| Commission Secretary's Office|| No ||Equipment and Procurement-Professional Services Consultants<br/><br/>Financial-Budget-Greater than $100,000<br/><br/>Financial-Budget-$100,000 or Less
 
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|IS05_<br/>PAQ_Response<br/>_Form ||Project work triggers the need or when need IT expertise in a certain field.  The IS05 is submitted to the vendors on the Statewide IT Consulting contract.|| Information Systems and General Services ||IS Supervisor, General Services, and Chief Counsel's Office|| GS Manager|| Chief Counsel's Office|| Commission Secretary's Office|| No
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|IS05_<br/>PAQ_Response<br/>_Form ||Project work triggers the need or when need IT expertise in a certain field.  The IS05 is submitted to the vendors on the Statewide IT Consulting contract.|| Information Systems and General Services ||IS Supervisor, General Services, and Chief Counsel's Office|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,00 or less)'', Division Heads ''($100,00 or less)'', or District Engineers ''($100,00 or less)''<br/>''Staff may delegate to others under their supervision by written advisory filed with FS.''|| Chief Counsel's Office|| Commission Secretary's Office|| No ||Financial-Budget-Greater than $100,000<br/><br/>Financial-Budget-$100,000 or Less
 
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|colspan="8" align="left"|'''1''' Use the [http://sp/sites/eagreements/SitePages/Home.aspx eAgreements site] to find and begin drafting the corresponding boilerplate agreement.  
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|colspan="9" align="left"|'''1''' Use the [http://sp/sites/eagreements/SitePages/Home.aspx eAgreements site] to find and begin drafting the corresponding boilerplate agreement.  
 
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|colspan="8" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
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|colspan="9" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
 
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|colspan="8" align="left"|'''3''' Can also be found in the Execution of Documents Policy
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|colspan="9" align="left"|'''3''' Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents.
 
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Revision as of 08:22, 1 July 2020

Available Information Systems Boilerplate Agreements1 What triggers the use of this agreement? When is it used? Who are the drafters? Who needs to review the document prior to execution?2 Who signs for MoDOT?3 Is acknowledge-
ment by a notary public required?		 Applicable MHTC

Policies

Executing Signature Approval as to Form Attestation Signature
IS01_
PAQ_and_Statement
_of_Work		 Project work triggers the need or when need IT expertise in a certain field. Used with existing contracts. Project Manger and/or Vendor Chief Counsel's Office Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,

Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,00 or less), Division Heads ($100,00 or less), or District Engineers ($100,00 or less)
Staff may delegate to others under their supervision by written advisory filed with FS.

Chief Counsel's Office Commission Secretary's Office No Equipment and Procurement-Professional Services Consultants

Financial-Budget-Greater than $100,000

Financial-Budget-$100,000 or Less
IS02_
Supplemental_Agreement		 A change in the scope, time and/or for a cost adjustment on an executed PAQ. Project Manager or Supervisor Chief Counsel's Office Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,00 or less), Division Heads ($100,00 or less), or District Engineers ($100,00 or less)
Staff may delegate to others under their supervision by written advisory filed with FS.		 Chief Counsel's Office Commission Secretary's Office No Equipment and Procurement-Professional Services Consultants

Financial-Budget-Greater than $100,000

Financial-Budget-$100,000 or Less
IS05_
PAQ_Response
_Form		 Project work triggers the need or when need IT expertise in a certain field. The IS05 is submitted to the vendors on the Statewide IT Consulting contract. Information Systems and General Services IS Supervisor, General Services, and Chief Counsel's Office Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer,Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,00 or less), Division Heads ($100,00 or less), or District Engineers ($100,00 or less)
Staff may delegate to others under their supervision by written advisory filed with FS.		 Chief Counsel's Office Commission Secretary's Office No Financial-Budget-Greater than $100,000

Financial-Budget-$100,000 or Less
1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.
2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
3 Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents.
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