153.11 General Services

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Available General Services Boilerplate Agreements1What triggers the use of this agreement? When is it used?Who are the drafters?Who needs to review the document prior to execution?2 Who signs for MoDOT?3 Is acknowledge-
ment by a notary public required?
Executing Signature Approval as to Form Attestation Signature
GS01_
Contract_Agreement
When a competitive procurement has been processed for commodities (normally) and a contract is necessary. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS02_
Contract_Bond
When bonding is required. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS03_
Vending_Building
_at_Rest_Areas
When an entity proposes to operate a vending facility from a rest area. Central Office General Services Chief Counsel's Office GS Director Chief Counsel's Office Commission Secretary's Office No
GS04_
Vending_Machine
_Master_Licensing
_Agreement
When an entity requests a license to set up a vending machine of authorized publications at a rest area. Central Office General Services Chief Counsel's Office GS Director Chief Counsel's Office Commission Secretary's Office No
GS05_
Mowing_Services
_Agreement
When a competitive procurement has been processed for these services and a contract is necessary. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS06_
Master_Equipment_
Rental_Agreement
When someone wants to rent a piece of equipment. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS07_
Master_
Short_Term_
Lease_Agreement
When someone wants to rent a piece of equipment. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS08_
Master_
Short_Term_
Lease_Agreement
_with_Operator
When someone wants to rent a piece of equipment with Operator. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS09_
Service_Agreement
When a competitive procurement has been processed for services (normally) and a contract is necessary. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS10_
Newspaper_Vending
_Machine_Licensing
_Agreement
When an entity requests a license to set up a vending machine of authorized publications at a rest area. Central Office General Services Chief Counsel's Office GS Director Chief Counsel's Office Commission Secretary's Office No
GS11_
Rest_Area_
Tourist_Information
_Center_Agreement
When the Highway Commission and the Tourism Commission desire to cooperate that the rest area facilities shall include facilities for the Tourism Commission to operate Tourist Information Centers at certain rest areas. Central Office General Services Chief Counsel's Office GS Director Chief Counsel's Office Commission Secretary's Office No
GS12_
Water_Supply
_Agreement
When connecting a MoDOT facility to public water supply Central Office General Services Chief Counsel's Office GS Director Chief Counsel's Office Commission Secretary's Office No
GS13_
Contract_Extension
When a contract agreement has been executed and there are renewal options available. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS14_
Request_for_
Proposals
A request comes to GS Procurement to procure services (normally) when cost alone is not the only factor involved in determining award Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS15_
Contract_Termination
_Supplemental_Agreement
This form is geared towards situations where both parties can simply end the matter without further liability or cost to the other. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS16_
Bill_of_Sale_
-_Drum
When we sell surplus items and drums are in the surplus we must execute this document Central Office General Services or District Procurement Chief Counsel's Office if any significant changes were made to the form. Commission Representative - - No
GS17_
Bill_of_Sale_
-_Other_Tanks
- Central Office General Services or District Procurement Chief Counsel's Office if any significant changes were made to the form. Commission Representative - - No
GS18_
Bill_of_Sale_
-_Underground_
Storage_Tanks
When we sell surplus items and drums are in the surplus we must execute this document Central Office General Services or District Procurement Chief Counsel's Office if any significant changes were made to the form. Commission Representative - - No
GS19_
Bill_of_Sale_
-_Wooden_Posts
When we sell surplus items and drums are in the surplus we must execute this document Central Office General Services or District Procurement Chief Counsel's Office if any significant changes were made to the form. Commission Representative - - No
GS20_
Bill_of_Sale
-Electronic_
Equipment
When we sell surplus items and electronic equipment are part of the surplus we must execute this document Central Office General Services or District Procurement Chief Counsel's Office if any significant changes were made to the form. Commission Representative - - No
GS21_
Bill_of_Sale
-Tires
When we sell surplus items and tires are in the surplus we must execute this document Central Office General Services or District Procurement Chief Counsel's Office if any significant changes were made to the form. Commission Representative - - No
GS22_
Bill_of_Sale
-_Generic
When we sell surplus items an a bill of sale is needed we must execute this document Central Office General Services or District Procurement Chief Counsel's Office if any significant changes were made to the form. Commission Representative - - No
GS23_
Bill_of_Sale
_Traffic_Control
_Devices
When we sell surplus items and traffic control devices are in the surplus we must execute this document Central Office General Services or District Procurement Chief Counsel's Office if any significant changes were made to the form. Commission Representative - - No
GS24_
Contract_Agreement
_(Fleet)
When a competitive procurement has been processed and a contract is necessary. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS25_-
_Service_Agreement
_(Fleet_Disposal
_-_Auction)
When we enter into an agreement with a firm to dispose of our surplus fleet or equipment. Central Office General Services or District Procurement Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No
GS26_
Public_Artwork
_Agreement
When the Commission has an interest in creating attractive roadside rest areas and they have an artist selected by the Commission through a qualification process. Central Office General Services Chief Counsel's Office GS Director Chief Counsel's Office Commission Secretary's Office No
MT14_
Water_Supply
_Agreement
When connecting a MoDOT facility to public water supply Central Office General Services Chief Counsel's Office GS Director Chief Counsel's Office Commission Secretary's Office No
1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.
2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
3 Can also be found in the Execution of Documents Policy
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