Category:108 Prosecution and Progress

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It is the responsibility of the contractor to furnish adequate forces for meeting specified project schedules as well as quality requirements. The resident engineer should bring unsatisfactory progress to the contractor's attention in writing. Send copies of such letters to the district engineer and Construction & Materials. If the contractor fails to respond in keeping with the intent of Sec 108, the matter must be brought immediately to the attention of the district office and the Division of Construction and Materials.

Support all time assessments by adequate diary entries. If a project goes into overtime, the diary should indicate whether each day would have been assessed if it were not in overtime. Review of project history must often rely heavily on diary information. On calendar day and calendar date projects, the diary entry should indicate whether the day would be charged as a working day. This is particularly important for days when the contractor does not work.

This article also discusses critical and key project dates and extensions or adjustments of time when progress is adversely affected by items beyond a contractor’s control.

108.1 Subletting of Contract (for Sec 108.1)

The prime contractor is obligated to do a significant portion of the work bid, as indicated in Sec 108.1.1. Any exception to this clause of the contract must be approved by the Division of Construction and Materials.

Specifications permit the contractor to arrange for work to be done by others under a subcontract agreement. This practice is limited to 60 percent of the contract value. Any proposed subcontract must be approved by the district office before work is performed on this basis.

Most contracts with federal participation in the cost include a goal for the amount of work to be awarded to disadvantaged business enterprises (DBEs). The bidder is required to list the proposed DBE subcontractors and the amount of the subcontracts. If the totals do not meet or exceed the goal, the bidder must document all good faith efforts to meet the goal. After award of the contract, MoDOT must approve any replacement of the DBE subcontracts.

Requests to sublet work are to be checked by the resident engineer and sent to the district office for approval. Approval by the district office must be obtained for all subcontract agreements.

The notice to proceed is issued when the award of contract is made at which time subcontracts may be approved provided all insurance for both the prime contractor and the subcontractor are in proper order. Approval will be withheld if the form Subcontractor Certification Regarding Affirmative Action executed by the subcontractor is not attached to the request on federal-aid projects.

Contractor's Instructions to Fill Out Form C-220

Request to Subcontract Work (Form C-220) is available as a Microsoft Word Template for use by the contractor in seeking approval to sublet work. This form is completed by the contractor and submitted to the resident engineer for review. Except for sequential numbering, the contractor will complete the form to show the total for that subcontract. The resident engineer reviews the form and returns any incorrect or incomplete forms to the contractor for correction. All correct copies are sent to the district office with the resident engineer's recommendation. The district office enters the proper number, the "previous total", the "total to date", the "percent sublet" and the "total sublet" for the contract.

The district office shall review the form with particular attention to any agreed prices for partial performance of a contract item. If any agreed price appears to be out of proportion to the work to be performed, but can be properly supported, supporting data should be attached to the form. Supporting data includes a copy of the subcontract document executed by the prime and the sub. Access to the subcontract document is specified in Sec 108.1.3 and it can be requested routinely. Invoicing and billing statements provide another means of determining the real value of work performed. Sec 108.1.2 covers the "determined" value of subcontract work. The specification includes the clause "multiply…units...by the contract unit price in accordance with the original contract". This specification has been misinterpreted in the situation where the subcontract is for the entire quantity of an item, but only part of the work on that item.

For example:
Item Code: 7034212 Slab on Steel line item number: 3830
Quantity: 2,748 sq. yd. unit price: $220.00
Placement of reinforcing steel for this item is subcontract work. The balance of the work is being performed by the Prime. Strict interpretation of the specification might lead you to assume that you must price the work at $220.00 per sq. yd., which is the contract unit price.
If the subcontract work was 30% of the work, your option seems to be
30% x 2,748 sq. yd. = 824.4 sq. yd.
824.4 sq. yd. x $220.00 per sq. yd. = $181,368.00.

This allows the use of "contract unit price" but is misleading because the SM record will imply that the subcontractor only worked on 824.40 sq. yd. of the deck.

Please process the data as follows: Show the quantity of work touched by the subcontract and adjust the value (price) of that work to reflect the subcontract work. For example:
If the subcontract work was 30% of the work, take 30% x $220.00, which equals $66.00.

This indicates that the subcontract work was worth $66.00 per sq yd.

2,748 sq. yd. x $66.00 per sq. yd. = $181,368.00. This results in the same value of work but the SM record will indicate that the subcontractor worked on the entire deck.

The district engineer signifies approval by signing on the line titled Approval Granted - DE. If either the resident engineer or the district engineer feels the subcontract cannot be approved, the district should attach a cover letter to Construction & Materials copy explaining why approval cannot be granted. Any request for subcontracting work in excess of specified limits should be denied by the resident engineer. The contractor should be informed in writing of the denial and the reason.

After approval or denial by the district, one copy should be forwarded to the office and, where applicable, an additional copy for FHWA. This form and its instructions are illustrated at Request to Subcontract Work (Form C-220).

Work performed by the subcontractor will be recorded in SM daily on the DWR work items tab with the subcontractor designated on the contractor line.

108.2 Notice to Proceed (for Sec 108.2)

Sec 108.2 provides information on notice to proceed. Early notice to proceed may be granted with the approval of the Division of Construction and Materials.

108.3 Prosecution of Work

Sec 108.3 provides information on prosecution of work.

108.4 Progress Schedules

Refer to Sec 108.4 for information on progress schedules.

108.5 Labor, Methods and Equipment

Sec 108.5 provides information on labor, methods and equipment.

108.6 Temporary Suspension of Work

Refer to Sec 108.6 for information on temporary suspension of work.

108.7 Contract Time for Completion of the Work

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108.7.1 Extensions or Adjustments of Time

Secs 108.7 and 108.7 provide a basis for granting adjustments, suspensions or extensions of time when progress is adversely affected by items beyond the contractor's control. Sec. 108.7.1 covers extensions of time for calendar day or calendar date contracts and refers to weighted time tables on file in the office of the Commission. Weighted timetables (for contracts with and without time exclusions) and examples of proper use are shown in Tables 108.7.2 and 108.7.3 and EPG 108.7.4 Examples.

Such requests should be evaluated by the resident engineer and sent to the district engineer along with a detailed study and recommendation. The district may discuss the request with Construction & Materials before rendering a decision. The resident engineer, with concurrence of the district construction engineer, may make adjustments for errors in assessment of time. Requests from the contractor for major adjustments, suspensions, or extensions of time require thorough study by the resident engineer. In many cases the basis for the request is not subject to a clear-cut policy decision.

It is necessary that these procedures be followed to ensure uniform administration of the liquidated damage provisions of our contracts.

When it is not possible to grant the contractor's request, a thorough report should be sent to Construction & Materials to recover liquidated damages.

108.7.1.1 Assessment of Liquidated Damages and Exceptions

Assessment of liquidated damages are to be made for projects that are not completed within the allotted time. Also assessment will continue when work on a major operation is prevented by weather conditions, curing time, contract restrictions or for any other reason.

The two exceptions to this, when the contract is in overtime, are for the sod maintenance period and the traffic signal test period. Liquidated damages will not be charged during the 15-day signal test period unless a malfunction occurs. If such a malfunction does occur during the test period, liquidated damages are to be assessed from the beginning of the test period until the signals are back in service, at which time a new 15-day test period begins.

When these conditions exist, liquidated damages are to be assessed for each and every calendar day as specified in Sec 108.8.

For a combination of projects awarded as a single contract, the liquidated damages per day specified in the contract are to be divided equally among the projects that remain incomplete.

For example: Projects A, B, and C are awarded in combination as a single contract with liquidated damages of $3,000 per day specified in the contract. If all three projects are not completed within the allowed time, each project is assessed liquidated damages of $1000 per day. If Project A is completed but B and C remain incomplete, Projects B and C are assessed liquidated damages of $1500 per day. If Project C is completed before Project B, Project B is assessed liquidated damages of $3000 per day until it is complete. In this example, Project C would have two lines of different liquidated damage amounts per day on the estimate and Project B would have three lines.

Allocation of liquidated damages is made on the project distribution tab in SiteManager.

108.7.1.2 Consideration of Time Extensions or Suspensions

Contractors are presumed to have made provisions in their bids for any anticipated delays in procurement of materials. Contract time extensions or suspension of working days should not be based on unsupported claims of delays in delivery of materials. Consideration may be given to delays caused by unusual market conditions such as an industry-wide strike, natural disaster, or area-wide shortage that arises after award of the contract and prevents procurement of materials within the allowable time for contract completion. It will be necessary to evaluate any claim for time extension based on material shortages to determine if the delays were, in fact, beyond the control of the contractor or the fabricator.

108.7.1.3 Work Schedules

A work schedule shall be requested from all contractors after the award of a contract in accordance with Sec 108.4. The work schedule should indicate the working or calendar days, depending on the contract control, anticipated to complete the major items of work. The schedule should be reviewed from a production standpoint and be in sufficient detail to allow tracking of major work items. The schedule should provide for continuous prosecution of the work and completion within the allotted time. Approval of the work schedule may be by the resident engineer or the district engineer.

If the contractor falls behind schedule by 15 working or 30 calendar days without just cause, the resident engineer should write and request the contractor to expedite the work to the degree necessary to satisfy the approved work schedule or submit a revised work schedule for approval. The contractor should be requested to furnish this reply within ten days. If an unsatisfactory reply is received, the resident engineer should notify the district engineer.

The district engineer should write the contractor if the resident engineer receives an unsatisfactory reply or if the contractor falls 25 working or 45 calendar days behind schedule. The district's letter should request expediting the work, revised work schedules and include a reference to the applicable specifications concerning default and termination of a contract. Copies of the district's letters should be furnished to the resident engineer, the Division of Construction & Materials and the contractor's surety. The contractor should be requested to reply within ten days. If an unsatisfactory reply is received, the district should notify the Division of Construction & Materials.

If the district receives an unsatisfactory reply or the contractor falls 30 working or 60 calendar days behind schedule, the Chief Engineer will write the contractor requesting the work be expedited and a revised schedule furnished. The letter will also reference the default provisions and the possibility of the contractor becoming a "non-responsible" bidder for future work. Copies of this letter would be furnished to the district and the contractor's surety. The contractor would be requested to reply within ten days

If the contractor falls 40 working or 75 calendar days behind schedule, the Division of Construction & Materials will consult with the district and the Chief Counsel's office to consider the option of defaulting the contractor. Consideration will also be given at this time to recommending commission action declaring the contractor a "non-responsible" bidder for future work.

108.7.2 Table for Contracts with No Time Exclusion

Table 108.7.2 Weighted Time Table for Contracts with No Time Exclusion (to be used with EPG 108.7.4)

Day January February March April May June July August September October November December
1 0 32 88 154 244 356 487 614 738 834 919 978
2 1 34 90 157 247 360 492 618 742 837 921 979
3 2 36 92 160 250 364 497 622 746 840 923 980
4 3 38 94 163 253 368 497 626 750 843 925 981
5 4 40 96 166 256 372 502 630 754 846 927 982
6 5 42 98 169 259 376 507 634 758 849 929 983
7 6 44 100 172 262 380 512 638 762 852 931 984
8 7 46 102 175 265 384 517 642 765 855 933 985
9 8 48 104 178 268 388 522 646 768 858 935 986
10 9 50 106 181 271 392 526 650 771 861 937 987
11 10 52 108 184 274 396 530 654 774 864 939 988
12 11 54 110 187 277 400 534 658 777 867 941 989
13 12 56 112 190 280 404 538 662 780 870 943 990
14 13 58 114 193 284 408 542 666 783 873 945 991
15 14 60 116 196 288 412 546 670 786 876 947 992
16 15 62 118 199 292 416 550 674 789 879 949 993
17 16 64 120 202 296 420 554 678 792 882 951 994
18 17 66 122 205 300 424 558 682 795 885 953 995
19 18 68 124 208 304 428 562 686 798 888 955 996
20 19 70 126 211 308 432 566 690 801 891 957 997
21 20 72 128 214 312 437 570 694 804 894 959 998
22 21 74 130 217 316 442 574 698 807 897 961 999
23 22 76 132 220 320 447 578 702 810 900 963 1000
24 23 78 134 223 324 452 582 706 813 903 965 1000
25 24 80 136 226 328 457 586 710 816 905 967 1000
26 25 82 138 229 332 462 590 714 819 907 969 1000
27 26 84 140 232 336 467 594 718 822 909 971 1000
28 27 86 142 235 340 472 598 722 825 911 973 1000
29 28 86 145 238 344 477 602 726 828 913 975 1000
30 29 148 241 348 482 606 730 831 915 977 1000
31 30 151 352 610 734 917 1000

108.7.3 Table for Contracts with Time Exclusion

Table 108.7.3 Weighted Time Table for Contracts with Time Exclusion, as of 5/10/2006 (to be used with EPG 108.7.4)

Day March April May June July August September October November December
1 24 102 198 316 457 610 758 887 971
2 26 105 202 321 462 615 763 890 974
3 28 108 205 325 466 620 767 893 977
4 30 111 209 330 471 625 771 895 980
5 32 114 213 334 476 630 776 898 983
6 34 117 217 339 480 635 780 901 985
7 36 120 221 343 485 640 784 904 987
8 38 123 225 348 490 645 789 906 989
9 40 126 229 352 495 650 793 909 991
10 42 129 233 357 500 655 797 912 993
11 44 132 236 361 505 660 802 915 995
12 46 135 240 366 510 665 806 917 997
13 49 138 244 370 515 670 810 920 999
14 52 141 248 375 520 675 815 923 1000
15 0 54 144 252 379 525 680 819 926
16 1 57 147 256 384 530 685 823 928
17 2 60 150 260 388 535 690 827 931
18 3 63 153 264 393 540 695 832 934
19 4 66 156 268 397 545 700 836 937
20 5 69 159 272 402 550 705 840 940
21 6 72 162 276 406 555 710 844 942
22 7 75 165 280 411 560 715 848 945
23 8 78 168 284 415 565 720 852 948
24 9 81 171 288 420 570 724 856 951
25 10 84 174 292 424 575 729 860 954
26 12 87 177 296 429 580 734 864 957
27 14 90 180 300 433 585 739 868 960
28 16 93 183 304 438 590 744 872 963
29 18 96 186 308 442 595 749 876 966
30 20 99 190 312 447 600 753 880 968
31 22 194 452 605 884
Monthly 22 77 95 118 140 153 148 131 84 32
Cumulative 22 99 194 312 452 605 753 884 968 1000

108.7.4 Examples

Five examples are provided, below.

Example 1

Assume the following: Project costs overrun 2.6%. Contract completion date – September 1. Notice to proceed date – May 5. No time will be charged December 15 to March 15.

From weighted time table:
Completion date Sept. 1 610 Units
Notice to Proceed May 5 -114 Units
Total Contract Units for Project 496 Units
496 * 2.6% = 12.9 (Adjustment for Overrun), so use 13 Units
Contract Completion Sept. 1 610 Units
Added time due to overrun + 13 Units
Revised completion date units 623 Units
So, from table the revised completion date is September 4.

Example 2

Assume the following: Contract completion date – December 1. Project was delayed from July 10 through August 5. No time will be charged December 15 to March 15.

From weighted time table:
Completion date Dec. 1 971 Units
Units at August 5 476 Units
Units at July 10 -357 Units
Units during delay 119 Units
+ 119 Units
Revised completion date units 1090 Units
So from table, the revised completion date is April 27.

Example 3

Assume the following: Project costs overrun 2.6%. Contract completion date – September 1. Notice to proceed date – May 5. Time will be charged December 15 to March 15.

From weighted time table:
Completion date Sept. 1 738 Units
Notice to Proceed May 5 -256 Units
Total Contract Units for Project 482 Units
482 * 2.6% = 13.9 (Adjustment for Overrun), so use 14 Units
Contract Completion Sept. 1 738 Units
Added time due to overrun + 14 Units
Revised completion date units 752 Units
So from table, the revised completion date is September 5.

Example 4

Assume the following: Contract completion date – December 1. Project was delayed from July 10 through August 5. Time will be charged December 15 to March 15.

From weighted time table:
Completion date Dec. 1 978 Units
Units at August 5 630 Units
Units at July 10 -502 Units
Units during delay 128 Units
+ 128 Units
Revised completion date units 1106 Units
So from table, the revised completion date is March 10

Example 5

Assume the following: Project costs overrun 10%. Contract completion date – October 1. Notice to proceed date – March 5. Working days allowed = 10. Weighted time table units available for project = 60. No time will be charged December 15 to March 15.

From weighted time table:
Total Contract Units for Project 60 Units
60 * 10% = 6 (Adjustment for Overrun), so use 6 Units
Contract Completion Oct. 1 758 Units
Added time due to overrun + 6 Units
Revised completion date units 764 Units
So from table, the revised completion date is October 3.
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108.8 Liquidated Damages for Failure or Delay in Completing Work on Time

Refer to Sec 108.8 for information on liquidated damages. Instructions for handling liquidated damages though SM are provided in the Milestone Incentives and Disincentives QRG < //LNAPP2/86256E04006DB300/A98C0A1C36C34765862571540054F48F/F08552208AE7382486256D42004D18C2 > Do you want this in the EPG like this?

108.9 Signal and Lighting Malfunctions

Refer to Sec 108.9for information on signal and lighting malfunctions, and what to do when an emergency repair is required.

108.10 Default of Contract

Sec 108.10 provides information on what constitutes a default of contract and related issues.

108.11 Termination of Contract for Convenience of the Commission

Refer to Sec 108.11 for information on the termination of a contract.

108.12 Notice to Contractor and Surety

Refer to Sec 108.12 for information on notice to the contractor when a contract has been terminated or default has occured.

108.13 Termination of Contract for Misconduct

Refer to Sec 108.13 for information on termination of a contract for misconduct.

108.14 Determination of Compensation and Contract Time Extension for Excusable, Noncompensable and Compensable Delays

Refer to Sec 108.14 for information related to delays in completing the work.

108.15 Suspension of Work Directed by the Engineer

Refer to Sec 108.15 for information related to a suspension of work as directed by the engineer.

108.16 Project Dates

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Project dates are divided into two groups: critical dates and key dates. Critical dates are typically those dates that are needed on a department-wide basis while key dates are those dates that are needed only within Construction and Materials. The SM construction management system includes a set of critical dates that cannot be modified. Since the included dates are intended to be generic and meet the needs of multiple agencies, not all dates are used by MoDOT.

A sample project timeline includes most of the project dates.

108.16.1 Critical Dates

Critical dates can only be modified by system administrators except for the dates on a MoDOT specific screen in SM presented to the user when an estimate is generated.

Critical dates (listed in order of presentation in SM) and their definitions are:

1. Letting Date (LETD) - The date on which bids for the project are accepted and opened publicly by MoDOT.
2. Award Date (AWRD) - The date of action of the Commission accepting the bid of the lowest responsible bidder for the work, subject to the execution and approval of a satisfactory contract therefore and bond to secure the performance thereof, and to such other conditions as may be specified or as required by law.
3. Signed Date (SIGN) – This date (generally not used) comes from the pre-construction system used by the Design Division and cannot be modified in SM.
4. Execution Date (EXEC) - The date that the contract has been signed by all parties and approved by the Chief Counsel's Office. The contractor has 15 days from award to return an executed contract for execution by the commission. The actual execution date can be more or less than 15 days after award based on the time the contractor takes to return the contract and the time for review and execution by the commission.
5. Notice to Proceed Date (NTPD) - The date on or before which prosecution of the work is to begin. This date is specified in the contract and is generally about 60 days after letting. If the contractor does not begin work by this date, the count of working days begins on this date. If the contractor starts before this date, the count of working days begins when the contractor starts work.
6. Price Adjustments Base Date (PAJB) – This date is used only for fuel adjustments. The base date for fuel adjustments is the first day of the month in which the project is bid.
7. Checked Out to Field Date (CKDO) – This date is added by the system when a contract is pipelined for use on SitePad.
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8. Work Begin Date (WKBG) - Date on which work first began on the project. May not be the same as the Notice to Proceed date. Entered by the Project Office.
9. Contractor Bankruptcy Date (BKDT) – In the rare instance when a contractor declares bankruptcy during a contract, this is the date that the department receives notice of the bankruptcy.
10. Contractor Default Date (DFLT) – If a contractor’s performance on a project leads to the Commission declaring the contractor in default, this date is the date of the Commission’s action declaring the default.
11. Open to Traffic Date (OPTF) - The date the pavement is opened to public traffic. For new construction, the date that the most significant portion of the project was opened. For construction under traffic, the date when the final driving surface of the most significant portion of the project was opened to public traffic. For construction that did not interrupt the traffic at all and did not create a new driving surface, Open to Traffic Date would be set to match the Notice to Proceed Date. Entered by the Project Office.
12. Substantial Work Complete Date (SWKC) - The date that is populated in SiteManager when Partial or Final Acceptance of the project is made. This should be the date that all corrections noted on the last semi-final inspection have been completed. Exceptions may not be complete at this time. This is the date that the count of time (and, therefore, liquidated damages) stops. Entered by the Project Office.
13. Physical Work Complete Date (WKCM) – This date is to be entered only by the final plans reviewer or system administrators. This date will lock all quantities and no additional quantities can be entered. This is the date that all work has been completed on the project. The contractor will not have equipment or personnel on the project after this date. Entered by Central Office.
14. Original Completion Date (ORGC) - The date specified in the contract for completion of the work if a date is specified or the date computed by adding the number of calendar days allowed to the notice to proceed date if calendar days are specified. There is no Original Completion Date for contracts administered by working days.
15. Adjusted Completion Date (ADJC) - The date computed by adding any allowed time extensions to the Original Completion Date. There is no Adjusted Completion Date for contracts administered by working days.
16. Accepted Date (ACPT) - Sec 109.8 (Final Acceptance and Payment) details the requirements for Final Acceptance. Basically, this is the date when all contract requirements have been completed by the contractor and all materials inspections have been verified by the engineer. Final acceptance will take place within a maximum of 30 days of receipt of final documentation from the contractor. While the specifications allow this to occur up to 30 days after final documentation is received, it should be done as soon as possible after receiving final documentation. The 30 days is to provide time for verifying the contractor's submittals. Entered by Central Office.
17. Assigned to Field Manager (FMEX) – Field Manager is a companion product to SiteManager that MoDOT does not use. This date is not populated.
18. Contractor Final Release Date (FREL) – This is the date that the final plans are passed for payment and the contractor’s bond is released. Entered by Central Office.
19. Contract Archived Date (ARCH) – This is the date that the contract data is removed from the active SM database and stored in an archive database.

108.16.2 Key Dates

Key dates are defined by each agency using SM and may be used for any purpose. MoDOT has decided to use these dates for tracking the final plans process.

The person(s) responsible for entering the key dates and their definitions follow.

1) SRI – Project Completion. This date was entered by the project office and indicated that a project in the “Smooth Roads Initiative” had been substantially completed. SRI was completed in 2006. This date is no longer used.

2) Partial Accepted for Maintenance. This date is entered by the project office.

Partial Accepted for Maintenance, for the purpose of this key date, is entered when there are “Exceptions” noted on the “Semi-Final” inspection. An exception is a deficiency noted on an inspection of the project that involves an item of work that was not on the original contract or one of the following:

a. Overseeding
b. Traffic Signal test period
c. Specified growth period for section 800 items.

Exceptions should not be used for items of work included in the original bid except as noted above.

When all corrections have been completed and only exceptions remain, the project can be “partially accepted.”

3) Date of Final Inspection Sec 105.10.7 (Final Inspection) details the requirements for the Final Inspection. If all construction is completed to the engineer’s satisfaction at this time, without any corrections, this inspection is the Final Inspection. If corrections are outstanding, this is the Semi-Final inspection. The contractor is relieved of any further maintenance upon completion of the Final Inspection. This may also be the Substantial Completion date in SM. This date is entered by the project office. This is when the “clock” starts for the completion of the Final Plans. Final plans and materials summaries are due six (6) weeks after Final Inspection on small projects and eight (8) weeks after Final Inspection on large projects. A small project is one that is both less than one million ($1,000,000.00) dollars and has less than forty (40) bid items. The Project Office must supply the District Office with the Final Plans and Final Acceptance or an explanation of what and why the Final Acceptance is held up. If there are exceptions on a project and the exceptions extend beyond the six (6) or eight (8) week final plans preparation time, final plans will be due one (1) week after completion of the exception. Failure of the contractor to provide final documentation is not sufficient reason to delay work on final plans. Final Plans work must be prosecuted as fully as possible prior to receiving finaldocumentation from the contractor. Entered by the Project Office.

4) Project Data ready for Materials Summary. This date is entered by the project office when the last change order is approved or when it is determined that the current contract quantities are final. The date is used to notify district materials personnel that the materials summary may be completed. Entered by the Project Office.

5) Survey Plans Recorded. In the case where right of way (R/W) was acquired for the project, this date is entered by the project office or other appropriate entity in the District Office upon notification that R/W survey(s) have been legally recorded.

6) Date Final Plans Recvd at District. This date is entered by the District Final Plans and Reports Processor to indicate that the project office has completed the final plans and they have been received by the district office for checking.

7) Date Final Plans Received at Central HQ. After the district completed their check of the final plans and submits them to Central Office for review and processing, the Final Plans Reviewer will enter this date to indicate the plans have been received in the main office.

8) Date Final Plans Check is Complete. The Final Plans Reviewer will enter this date after completing the review of the final plans and passing them for final payment.

9) Plans Sent to Design. The Final Plans Reviewer enters this date when the final plans are sent to the Design Division for archiving.

10) Date of Materials Summary. Entered by District Materials when the materials summary is completed.

11) Materials Summary Submitted to HQ. When the materials summary is completed and submitted to Central Office, district Materials will enter this date.

12) Materials Summary Received by HQ. Entered by the Division of Construction and Materials when the materials summary is received from the district.

13) Bridge Certifications Received. When Bridge has checked and approved all bridge materials and notified the Division of Construction and Materials that all bridge materials are approved, the Division of Construction and Materials will enter this date.

14) Materials Summary Approved by HQ. Entered by the Division of Construction and Materials after the materials summary is approved.

15) Date Sent to DBE. The Final Plans Reviewer enters this date when the final plans are sent to External Civil Rights for their review.

16) Date Received From DBE. The Final Plans Reviewer enters this date when the final plans are received from External Civil Rights after their review.

17) Date of FHWA Final Reim. This date is entered by the Construction Reports Processor when the final reimbursement is received from the Federal Highway Administration. This date may be quite some time after project completion.