103.1 Bid Opening and Award Process - Revision history

Hoskir: missed a link to the award letter (fixed)

2026-10-07T15:57:47Z

missed a link to the award letter (fixed)

← Older revision		Revision as of 09:57, 7 October 2026
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	Paper bids are delivered to the Commission Secretary's Office by 11:00 a.m. on bid opening day, and qualified bids are logged in as they arrive. At 11:00 a.m. the paper bids are opened and the electronic bids are uploaded from the [http://www.bidx.com BidExpress® website]. All bids are given a cursory check to ensure all required documents are submitted by the bidder. The bids are then marked for public reading by the State Design Engineer. Bids are read in the Commission Hearing Room to an audience of mostly contractors. The "Bids As Read" report is available on the Internet and as a printed document during the bid opening process. The Bids as Read on the [http://www.bidx.com BidExpress® website] are called Apparent Bid Results and are generated immediately after all bids are uploaded during the letting. MoDOT also generates the [http://www.modot.mo.gov/business/contractor_resources/bidOpenIndex.shtml Bids as Read report] and posts it to the MoDOT website, generally no later than 12:00 noon. MoDOT’s Bids as Read report provides additional information that is not provided on the BidExpress® website, including maximum monetary bond and the pavement type for alternate bid projects. Guidelines for viewing the two versions of [http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=general_info&key=297 Bids As Read] are posted on MoDOT’s website.		Paper bids are delivered to the Commission Secretary's Office by 11:00 a.m. on bid opening day, and qualified bids are logged in as they arrive. At 11:00 a.m. the paper bids are opened and the electronic bids are uploaded from the [http://www.bidx.com BidExpress® website]. All bids are given a cursory check to ensure all required documents are submitted by the bidder. The bids are then marked for public reading by the State Design Engineer. Bids are read in the Commission Hearing Room to an audience of mostly contractors. The "Bids As Read" report is available on the Internet and as a printed document during the bid opening process. The Bids as Read on the [http://www.bidx.com BidExpress® website] are called Apparent Bid Results and are generated immediately after all bids are uploaded during the letting. MoDOT also generates the [http://www.modot.mo.gov/business/contractor_resources/bidOpenIndex.shtml Bids as Read report] and posts it to the MoDOT website, generally no later than 12:00 noon. MoDOT’s Bids as Read report provides additional information that is not provided on the BidExpress® website, including maximum monetary bond and the pavement type for alternate bid projects. Guidelines for viewing the two versions of [http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=general_info&key=297 Bids As Read] are posted on MoDOT’s website.

	Each individual item of the paper bids is then entered into the computer. Any discrepancy between bids as read, and bids as tabulated through the computer, are investigated and resolved by the Bidding and Contract Services unit. The bids as tabulated through the computer are the official bids. "Bid Tabulations" which show itemized bids are then printed, along with the "Summary of Bid Opening" which shows the totals for the low and second low bidder for each job. The total bids shown on the Summary of Bid Opening are public information. However, the individual item bids shown on the Bid Tabulations are not made public until the Commission awards a project. These items are not made public when the Commission rejects all bids for a project. A confidential report showing an itemized comparison of the low bid to the final engineer's estimate is produced for bid analysis purposes. Once the Commission awards or rejects the projects at the Commission meeting, the Bid Awards and Bid Tabulations for awarded projects are distributed. [~~http~~://epg.modot.org/forms/DE~~%202017%20Forms~~/~~BiddingContract~~/103.1_award_letter.docx Letters] are prepared to contractors who have been awarded jobs informing them of their notice to proceed date, and the bid opening information is posted to the MODOT web site by the Design Division.		Each individual item of the paper bids is then entered into the computer. Any discrepancy between bids as read, and bids as tabulated through the computer, are investigated and resolved by the Bidding and Contract Services unit. The bids as tabulated through the computer are the official bids. "Bid Tabulations" which show itemized bids are then printed, along with the "Summary of Bid Opening" which shows the totals for the low and second low bidder for each job. The total bids shown on the Summary of Bid Opening are public information. However, the individual item bids shown on the Bid Tabulations are not made public until the Commission awards a project. These items are not made public when the Commission rejects all bids for a project. A confidential report showing an itemized comparison of the low bid to the final engineer's estimate is produced for bid analysis purposes. Once the Commission awards or rejects the projects at the Commission meeting, the Bid Awards and Bid Tabulations for awarded projects are distributed. [https://epg.modot.org/forms/general_files/DE/BCS/103.1_award_letter.docx Letters] are prepared to contractors who have been awarded jobs informing them of their notice to proceed date, and the bid opening information is posted to the MODOT web site by the Design Division.

	==103.1.10 Bid Analysis Process==		==103.1.10 Bid Analysis Process==

Hoskir: updated link to award letter

2026-10-07T15:52:31Z

updated link to award letter

← Older revision		Revision as of 09:52, 7 October 2026
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	* [[media:103.1.6 Reviewers Checklist.docx\|Reviewer's Checklist]]		* [[media:103.1.6 Reviewers Checklist.docx\|Reviewer's Checklist]]
	'''<u><center>Forms</center></u>'''		'''<u><center>Forms</center></u>'''
	*[~~http~~://epg.modot.org/forms/DE~~%202017%20Forms~~/~~BiddingContract~~/103.1_award_letter.docx Award Letter]		* [https://epg.modot.org/forms/general_files/DE/BCS/103.1_award_letter.docx Award Letter]
	'''<u><center>MoDOT Website</center></u>'''		'''<u><center>MoDOT Website</center></u>'''
	*[http://www.modot.org/bidding/ MoDOT Bidding and Contracting Opportunities]		*[http://www.modot.org/bidding/ MoDOT Bidding and Contracting Opportunities]

Hoskir: /* 103.1.2.1 Emergency Work Procurement Process */ moved comma in first sentence

2026-08-17T18:30:41Z

103.1.2.1 Emergency Work Procurement Process: moved comma in first sentence

← Older revision		Revision as of 12:30, 17 August 2026
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	===103.1.2.1 Emergency Work Procurement Process===		===103.1.2.1 Emergency Work Procurement Process===
	There may be instances where a failure on our roadway system needs to be repaired immediately. If this cannot be performed with MoDOT forces or on-call, ~~contracts~~ an emergency contract will need to be let.		There may be instances where a failure on our roadway system needs to be repaired immediately. If this cannot be performed with MoDOT forces or on-call contracts, an emergency contract will need to be let.

	'''Emergency Work:''' A member of the Executive Committee and the respective District Engineer (any one) are authorized to award and execute contracts for emergency roadway, bridge, and/or other transportation facility repairs, structure demolition, and/or services necessary for the benefit of public safety. ''All contracts for emergency construction work shall be presented to the Commission for ratification.''		'''Emergency Work:''' A member of the Executive Committee and the respective District Engineer (any one) are authorized to award and execute contracts for emergency roadway, bridge, and/or other transportation facility repairs, structure demolition, and/or services necessary for the benefit of public safety. ''All contracts for emergency construction work shall be presented to the Commission for ratification.''

Hoskir: eProjects is now MoProjects

2026-07-14T13:44:03Z

eProjects is now MoProjects

← Older revision		Revision as of 07:44, 14 July 2026
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	=====103.1.6.6.1.2 Addendum Revisions to Job Special Provisions=====		=====103.1.6.6.1.2 Addendum Revisions to Job Special Provisions=====
	The district, or the consultant, should identify any revisions to the JSPs by submitting the revised JSPs with the changes marked by changing the color of the font to white on a black background. Do not use the track changes mode to highlight or strike through changes because when the reviewer accepts the tracked changes all the strike through language disappears. The strike through language should still appear in the addendum to identify the text that is being removed. Save the revised JSP file, in Microsoft Word format, to ~~eProjects~~. The reviewer will enter the revision number and date in the signature block. The file should be saved as:		The district, or the consultant, should identify any revisions to the JSPs by submitting the revised JSPs with the changes marked by changing the color of the font to white on a black background. Do not use the track changes mode to highlight or strike through changes because when the reviewer accepts the tracked changes all the strike through language disappears. The strike through language should still appear in the addendum to identify the text that is being removed. Save the revised JSP file, in Microsoft Word format, to MoProjects. The reviewer will enter the revision number and date in the signature block. The file should be saved as:

	:Job#_JSP_Roadway_R001.docx		:Job#_JSP_Roadway_R001.docx

Hoskir: updated formatting

2025-04-30T13:29:20Z

updated formatting

Show changes

Hoskir: updated formatting

2025-04-09T15:29:52Z

updated formatting

Show changes

Hoskir: /* 103.1.11 Recommendation for Award or Rejection of Bids */

2025-04-09T15:08:40Z

103.1.11 Recommendation for Award or Rejection of Bids

← Older revision		Revision as of 09:08, 9 April 2025
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	A meeting with the low bidder may be held following the Commission’s action on projects that are rejected. The meeting involves Central Office staff, district staff, and the contractor. They discuss any items that were bid excessively high or ways to improve the constructability of the project. These ideas may then be incorporated into a future request for bids on the project.		A meeting with the low bidder may be held following the Commission’s action on projects that are rejected. The meeting involves Central Office staff, district staff, and the contractor. They discuss any items that were bid excessively high or ways to improve the constructability of the project. These ideas may then be incorporated into a future request for bids on the project.

	[~~http~~://www.modot.org/~~business/standards_and_specs/SpecbookEPG.pdf#page=4~~ Sec. 103] of the Missouri Standard Specifications for Highway Construction outlines procedures and obligations involved in the award of a contract to the successful bidder. The resident engineer will be advised of award of a contract upon receiving offical notice that the contractor may proceed with the work.		[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 103] of the Missouri Standard Specifications for Highway Construction outlines procedures and obligations involved in the award of a contract to the successful bidder. The resident engineer will be advised of award of a contract upon receiving offical notice that the contractor may proceed with the work.

	[[Category:103 Award and Execution of Contract]]		[[Category:103 Award and Execution of Contract]]

Hoskir: updated link to JSPs

2025-04-04T14:51:57Z

updated link to JSPs

← Older revision		Revision as of 08:51, 4 April 2025
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	* Proofread job special provisions, and format where necessary.		* Proofread job special provisions, and format where necessary.
	* Ensure that the [https://~~spexternal~~.modot.mo.~~gov/sites/de/JSP~~/~~Forms/JSPByTitle.aspx~~ current standardized job special provisions] are used.		* Ensure that the [https://epg.modot.org/index.php/Job_Special_Provisions current standardized job special provisions] are used.
	* Spot check for commonly missed job special provisions.		* Spot check for commonly missed job special provisions.
	* Add appropriate "General" special provision indicating current required wage rate provisions and other job special provisions to be inserted by Central Office.		* Add appropriate "General" special provision indicating current required wage rate provisions and other job special provisions to be inserted by Central Office.

Hoskir: Text replacement - "External Civil Rights" to "Business Development and Compliance"

2025-01-09T21:18:29Z

Text replacement - "External Civil Rights" to "Business Development and Compliance"

← Older revision		Revision as of 15:18, 9 January 2025
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	# Preliminary review of plans, specifications and estimate, including the workday study to provide the job description and ensure adequate contract time.		# Preliminary review of plans, specifications and estimate, including the workday study to provide the job description and ensure adequate contract time.
	# Obtain the required DBE percentage and trainee goal for the project from the ~~External Civil Rights~~ Office.		# Obtain the required DBE percentage and trainee goal for the project from the Business Development and Compliance Office.
	# Insert job number, project description, bid opening date, contract time, liquidated damages, and DBE percentage/Trainee Goal into a standard format for either a federal-aid or state project contract.		# Insert job number, project description, bid opening date, contract time, liquidated damages, and DBE percentage/Trainee Goal into a standard format for either a federal-aid or state project contract.
	# Ensure all supporting documents are included with the Request for Bid, including any necessary permits, asbestos survey inspection sheets, electronic geotechnical data, etc.		# Ensure all supporting documents are included with the Request for Bid, including any necessary permits, asbestos survey inspection sheets, electronic geotechnical data, etc.

Hoskir: /* 103.1.9 Bid Opening */ updated link per email

2025-01-08T18:32:02Z

103.1.9 Bid Opening: updated link per email

← Older revision		Revision as of 12:32, 8 January 2025
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	==103.1.9 Bid Opening==		==103.1.9 Bid Opening==

	Bidders may submit paper bids or bids electronically using the [http://www.bidx.com BidExpress® website]. Only bidders who have a [~~http~~://www.modot.~~mo.gov~~/~~business/contractor_resources/documents/Contractor_Questionnaire.pdf~~ Contractor Questionnaire] on file seven days before bid opening are permitted to submit bids for a project. The list of qualified bidders is kept by the Central Office Construction Division and provided to the Secretary to the Commission. Bidders that choose to submit bids via the internet shall have on file with the Commission an “[http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=software&key=41 Internet Bidding Agreement]”, a copy of which can be found on MoDOT’s website. This agreement shall be initiated by the prospective bidder and submitted to the Commission. A bid will not be opened and read unless a fully executed agreement is on file with the Commission at least seven days prior to the time set for the opening of the bids.		Bidders may submit paper bids or bids electronically using the [http://www.bidx.com BidExpress® website]. Only bidders who have a [https://www.modot.org/becoming-prime-contractor-modot Contractor Questionnaire] on file seven days before bid opening are permitted to submit bids for a project. The list of qualified bidders is kept by the Central Office Construction Division and provided to the Secretary to the Commission. Bidders that choose to submit bids via the internet shall have on file with the Commission an “[http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=software&key=41 Internet Bidding Agreement]”, a copy of which can be found on MoDOT’s website. This agreement shall be initiated by the prospective bidder and submitted to the Commission. A bid will not be opened and read unless a fully executed agreement is on file with the Commission at least seven days prior to the time set for the opening of the bids.

	Paper bids are delivered to the Commission Secretary's Office by 11:00 a.m. on bid opening day, and qualified bids are logged in as they arrive. At 11:00 a.m. the paper bids are opened and the electronic bids are uploaded from the [http://www.bidx.com BidExpress® website]. All bids are given a cursory check to ensure all required documents are submitted by the bidder. The bids are then marked for public reading by the State Design Engineer. Bids are read in the Commission Hearing Room to an audience of mostly contractors. The "Bids As Read" report is available on the Internet and as a printed document during the bid opening process. The Bids as Read on the [http://www.bidx.com BidExpress® website] are called Apparent Bid Results and are generated immediately after all bids are uploaded during the letting. MoDOT also generates the [http://www.modot.mo.gov/business/contractor_resources/bidOpenIndex.shtml Bids as Read report] and posts it to the MoDOT website, generally no later than 12:00 noon. MoDOT’s Bids as Read report provides additional information that is not provided on the BidExpress® website, including maximum monetary bond and the pavement type for alternate bid projects. Guidelines for viewing the two versions of [http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=general_info&key=297 Bids As Read] are posted on MoDOT’s website.		Paper bids are delivered to the Commission Secretary's Office by 11:00 a.m. on bid opening day, and qualified bids are logged in as they arrive. At 11:00 a.m. the paper bids are opened and the electronic bids are uploaded from the [http://www.bidx.com BidExpress® website]. All bids are given a cursory check to ensure all required documents are submitted by the bidder. The bids are then marked for public reading by the State Design Engineer. Bids are read in the Commission Hearing Room to an audience of mostly contractors. The "Bids As Read" report is available on the Internet and as a printed document during the bid opening process. The Bids as Read on the [http://www.bidx.com BidExpress® website] are called Apparent Bid Results and are generated immediately after all bids are uploaded during the letting. MoDOT also generates the [http://www.modot.mo.gov/business/contractor_resources/bidOpenIndex.shtml Bids as Read report] and posts it to the MoDOT website, generally no later than 12:00 noon. MoDOT’s Bids as Read report provides additional information that is not provided on the BidExpress® website, including maximum monetary bond and the pavement type for alternate bid projects. Guidelines for viewing the two versions of [http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=general_info&key=297 Bids As Read] are posted on MoDOT’s website.