103.1 Bid Opening and Award Process - Revision history

Hoskir: updated formatting

2025-04-30T13:29:20Z

updated formatting

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Hoskir: updated formatting

2025-04-09T15:29:52Z

updated formatting

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Hoskir: /* 103.1.11 Recommendation for Award or Rejection of Bids */

2025-04-09T15:08:40Z

103.1.11 Recommendation for Award or Rejection of Bids

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	A meeting with the low bidder may be held following the Commission’s action on projects that are rejected. The meeting involves Central Office staff, district staff, and the contractor. They discuss any items that were bid excessively high or ways to improve the constructability of the project. These ideas may then be incorporated into a future request for bids on the project.		A meeting with the low bidder may be held following the Commission’s action on projects that are rejected. The meeting involves Central Office staff, district staff, and the contractor. They discuss any items that were bid excessively high or ways to improve the constructability of the project. These ideas may then be incorporated into a future request for bids on the project.

	[~~http~~://www.modot.org/~~business/standards_and_specs/SpecbookEPG.pdf#page=4~~ Sec. 103] of the Missouri Standard Specifications for Highway Construction outlines procedures and obligations involved in the award of a contract to the successful bidder. The resident engineer will be advised of award of a contract upon receiving offical notice that the contractor may proceed with the work.		[https://www.modot.org/missouri-standard-specifications-highway-construction Sec 103] of the Missouri Standard Specifications for Highway Construction outlines procedures and obligations involved in the award of a contract to the successful bidder. The resident engineer will be advised of award of a contract upon receiving offical notice that the contractor may proceed with the work.

	[[Category:103 Award and Execution of Contract]]		[[Category:103 Award and Execution of Contract]]

Hoskir: updated link to JSPs

2025-04-04T14:51:57Z

updated link to JSPs

← Older revision		Revision as of 09:51, 4 April 2025
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	* Proofread job special provisions, and format where necessary.		* Proofread job special provisions, and format where necessary.
	* Ensure that the [https://~~spexternal~~.modot.mo.~~gov/sites/de/JSP~~/~~Forms/JSPByTitle.aspx~~ current standardized job special provisions] are used.		* Ensure that the [https://epg.modot.org/index.php/Job_Special_Provisions current standardized job special provisions] are used.
	* Spot check for commonly missed job special provisions.		* Spot check for commonly missed job special provisions.
	* Add appropriate "General" special provision indicating current required wage rate provisions and other job special provisions to be inserted by Central Office.		* Add appropriate "General" special provision indicating current required wage rate provisions and other job special provisions to be inserted by Central Office.

Hoskir: Text replacement - "External Civil Rights" to "Business Development and Compliance"

2025-01-09T21:18:29Z

Text replacement - "External Civil Rights" to "Business Development and Compliance"

← Older revision		Revision as of 16:18, 9 January 2025
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	# Preliminary review of plans, specifications and estimate, including the workday study to provide the job description and ensure adequate contract time.		# Preliminary review of plans, specifications and estimate, including the workday study to provide the job description and ensure adequate contract time.
	# Obtain the required DBE percentage and trainee goal for the project from the ~~External Civil Rights~~ Office.		# Obtain the required DBE percentage and trainee goal for the project from the Business Development and Compliance Office.
	# Insert job number, project description, bid opening date, contract time, liquidated damages, and DBE percentage/Trainee Goal into a standard format for either a federal-aid or state project contract.		# Insert job number, project description, bid opening date, contract time, liquidated damages, and DBE percentage/Trainee Goal into a standard format for either a federal-aid or state project contract.
	# Ensure all supporting documents are included with the Request for Bid, including any necessary permits, asbestos survey inspection sheets, electronic geotechnical data, etc.		# Ensure all supporting documents are included with the Request for Bid, including any necessary permits, asbestos survey inspection sheets, electronic geotechnical data, etc.

Hoskir: /* 103.1.9 Bid Opening */ updated link per email

2025-01-08T18:32:02Z

103.1.9 Bid Opening: updated link per email

← Older revision		Revision as of 13:32, 8 January 2025
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	==103.1.9 Bid Opening==		==103.1.9 Bid Opening==

	Bidders may submit paper bids or bids electronically using the [http://www.bidx.com BidExpress® website]. Only bidders who have a [~~http~~://www.modot.~~mo.gov~~/~~business/contractor_resources/documents/Contractor_Questionnaire.pdf~~ Contractor Questionnaire] on file seven days before bid opening are permitted to submit bids for a project. The list of qualified bidders is kept by the Central Office Construction Division and provided to the Secretary to the Commission. Bidders that choose to submit bids via the internet shall have on file with the Commission an “[http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=software&key=41 Internet Bidding Agreement]”, a copy of which can be found on MoDOT’s website. This agreement shall be initiated by the prospective bidder and submitted to the Commission. A bid will not be opened and read unless a fully executed agreement is on file with the Commission at least seven days prior to the time set for the opening of the bids.		Bidders may submit paper bids or bids electronically using the [http://www.bidx.com BidExpress® website]. Only bidders who have a [https://www.modot.org/becoming-prime-contractor-modot Contractor Questionnaire] on file seven days before bid opening are permitted to submit bids for a project. The list of qualified bidders is kept by the Central Office Construction Division and provided to the Secretary to the Commission. Bidders that choose to submit bids via the internet shall have on file with the Commission an “[http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=software&key=41 Internet Bidding Agreement]”, a copy of which can be found on MoDOT’s website. This agreement shall be initiated by the prospective bidder and submitted to the Commission. A bid will not be opened and read unless a fully executed agreement is on file with the Commission at least seven days prior to the time set for the opening of the bids.

	Paper bids are delivered to the Commission Secretary's Office by 11:00 a.m. on bid opening day, and qualified bids are logged in as they arrive. At 11:00 a.m. the paper bids are opened and the electronic bids are uploaded from the [http://www.bidx.com BidExpress® website]. All bids are given a cursory check to ensure all required documents are submitted by the bidder. The bids are then marked for public reading by the State Design Engineer. Bids are read in the Commission Hearing Room to an audience of mostly contractors. The "Bids As Read" report is available on the Internet and as a printed document during the bid opening process. The Bids as Read on the [http://www.bidx.com BidExpress® website] are called Apparent Bid Results and are generated immediately after all bids are uploaded during the letting. MoDOT also generates the [http://www.modot.mo.gov/business/contractor_resources/bidOpenIndex.shtml Bids as Read report] and posts it to the MoDOT website, generally no later than 12:00 noon. MoDOT’s Bids as Read report provides additional information that is not provided on the BidExpress® website, including maximum monetary bond and the pavement type for alternate bid projects. Guidelines for viewing the two versions of [http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=general_info&key=297 Bids As Read] are posted on MoDOT’s website.		Paper bids are delivered to the Commission Secretary's Office by 11:00 a.m. on bid opening day, and qualified bids are logged in as they arrive. At 11:00 a.m. the paper bids are opened and the electronic bids are uploaded from the [http://www.bidx.com BidExpress® website]. All bids are given a cursory check to ensure all required documents are submitted by the bidder. The bids are then marked for public reading by the State Design Engineer. Bids are read in the Commission Hearing Room to an audience of mostly contractors. The "Bids As Read" report is available on the Internet and as a printed document during the bid opening process. The Bids as Read on the [http://www.bidx.com BidExpress® website] are called Apparent Bid Results and are generated immediately after all bids are uploaded during the letting. MoDOT also generates the [http://www.modot.mo.gov/business/contractor_resources/bidOpenIndex.shtml Bids as Read report] and posts it to the MoDOT website, generally no later than 12:00 noon. MoDOT’s Bids as Read report provides additional information that is not provided on the BidExpress® website, including maximum monetary bond and the pavement type for alternate bid projects. Guidelines for viewing the two versions of [http://www.modot.mo.gov/eBidLettingPublicWeb/viewStream.do?documentType=general_info&key=297 Bids As Read] are posted on MoDOT’s website.

Hoskir: /* 103.1.6.4 Time Requirements for Assembling and Printing Bid Documents */ updated links to due dates per email from Dannica S-T.

2023-11-21T16:59:42Z

103.1.6.4 Time Requirements for Assembling and Printing Bid Documents: updated links to due dates per email from Dannica S-T.

← Older revision		Revision as of 11:59, 21 November 2023
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	===103.1.6.4 Time Requirements for Assembling and Printing Bid Documents===		===103.1.6.4 Time Requirements for Assembling and Printing Bid Documents===

	Under ideal circumstances, it should take approximately a week to process a set of plans and a day or two to print the bidding documents, allowing a minimum of two weeks for review of and changes to the preliminary bidding documents prior to advertising the project for bid opening. A [~~[media~~:~~237~~.9.~~3-Due_Dates_2023~~.pdf\|chart identifying the bid opening dates, PS&E due dates and print dates]] is established by the Design Division. It is important that the districts comply with this schedule to ensure efficient processing and printing of the projects.		Under ideal circumstances, it should take approximately a week to process a set of plans and a day or two to print the bidding documents, allowing a minimum of two weeks for review of and changes to the preliminary bidding documents prior to advertising the project for bid opening. A [https://epg.modot.org/forms/general_files/DE/BCS/Bid_Opening_Dates_and_Final_PS&E_Due_Dates.pdf chart identifying the bid opening dates, PS&E due dates and print dates] is established by the Design Division. It is important that the districts comply with this schedule to ensure efficient processing and printing of the projects.

	===103.1.6.5 Electronic Posting of Bid Documents===		===103.1.6.5 Electronic Posting of Bid Documents===

Hoskir: updated links to due dates per email from Dannica S-T.

2023-11-21T16:58:41Z

updated links to due dates per email from Dannica S-T.

← Older revision		Revision as of 11:58, 21 November 2023
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	{\|style="~~padding~~: ~~0.3em~~; margin-left:~~15px~~; border:1px solid #~~a9a9a9~~; text-align:~~center; font-size: 95%~~; ~~background:#f5f5f5" width=~~"~~160px" align="right"~~		<div style="float: right; margin-top: 5px; margin-left: 5px; width:325px; background-color: #f5f5f5; padding: 0.3em; border: 1px solid #cccccc; text-align:left;">
	\|-		'''<u><center>Additional Information</center></u>'''
	\|'''Additional Information'''		* [https://epg.modot.org/forms/general_files/DE/BCS/Bid_Opening_Dates_and_Final_PS&E_Due_Dates.pdf Due Date Chart]
	\|-		* [https://epg.modot.org/forms/general_files/DE/BCS/Bidding_and_Contract_Services_Calendar.pdf Due Date Calendar]
	\|[~~[media~~:~~237~~.9.~~3-Due_Dates_2023~~.pdf~~\|PS&E~~ Due Date Chart]]		* [[media:103.1.6 Reviewers Checklist.docx\|Reviewer's Checklist]]
	\|-		'''<u><center>Forms</center></u>'''
	\|[https://~~modotweb~~.modot.~~mo.gov~~/~~BidLettingPlansRoom~~/~~Letting~~/~~ViewStream~~/~~3159?type=general_info~~ Due Date Calendar]		*[http://epg.modot.org/forms/DE%202017%20Forms/BiddingContract/103.1_award_letter.docx Award Letter]
	\|-		'''<u><center>MoDOT Website</center></u>'''
	\|[[media:103.1.6 Reviewers Checklist.docx\|Reviewer's Checklist]]		*[http://www.modot.org/bidding/ MoDOT Bidding and Contracting Opportunities]
	\|-		</div>
	\|'''Forms'''
	\|-
	\|[http://epg.modot.org/forms/DE%202017%20Forms/BiddingContract/103.1_award_letter.docx Award Letter]
	\|-
	\|'''MoDOT Website'''
	\|-
	\|[http://www.modot.org/bidding/ MoDOT Bidding and Contracting Opportunities]
	\|}

	==103.1.1 Introduction==		==103.1.1 Introduction==

Hoskir: /* 103.1.6.6 Changes to Bid Documents */ updated per RR3699

2023-06-16T16:31:45Z

103.1.6.6 Changes to Bid Documents: updated per RR3699

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Hallej1: /* 103.1.6.6.1.3 Revisions to Job Special Provisions */

2022-12-19T14:53:33Z

103.1.6.6.1.3 Revisions to Job Special Provisions

← Older revision		Revision as of 09:53, 19 December 2022
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	[[image:103.1.6.6.1.3_update2022.PNG\|center\|575px]]		[[image:103.1.6.6.1.3_update2022.PNG\|center\|575px]]

			[[image:103.1.6.6.1.3-2_update2022.PNG\|center\|775px]]

	=====103.1.6.6.1.4 Revisions to Estimate or Schedule of Items=====		=====103.1.6.6.1.4 Revisions to Estimate or Schedule of Items=====