134.2 Solicitation and Selection Process - Revision history

Hoskir: updated links to new solicitation and request letter

2026-10-27T18:12:40Z

updated links to new solicitation and request letter

Hoskir: updated formatting

2026-08-04T13:31:07Z

updated formatting

← Older revision		Revision as of 07:31, 4 August 2026
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	\|align="center"\|'''Forms and Figures'''		\|align="center"\|'''Forms and Figures'''
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	\|[[media:134.2.2 Jan 2020.docx\|Fig. 134.2.2 Processing Standard Consultant Contracts Checklist]]		\| ● [[media:134.2.2 Jan 2020.docx\|Fig. 134.2.2 Processing Standard Consultant Contracts Checklist]]
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	\|[https://epg.modot.org/forms/general_files/DE/134.2.2.2.docx Fig. 134.2.2.2, Solicitation and Request Letter]		\| ● [https://epg.modot.org/forms/general_files/DE/134.2.2.2.docx Fig. 134.2.2.2, Solicitation and Request Letter]
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	\|[https://epg.modot.org/forms/general_files/DE/Consultant_Rating_Form_134.2.2.5.1.doc Fig. 134.2.2.5.1, Consultant Rating Form]		\| ● [https://epg.modot.org/forms/general_files/DE/Consultant_Rating_Form_134.2.2.5.1.doc Fig. 134.2.2.5.1, Consultant Rating Form]
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	\|[https://epg.modot.org/forms/DE%202017%20Forms/LPA/134.2.2.5.2.doc Fig. 134.2.2.5.2, Consultant Selection Rating Summary]		\| ● [https://epg.modot.org/forms/DE%202017%20Forms/LPA/134.2.2.5.2.doc Fig. 134.2.2.5.2, Consultant Selection Rating Summary]
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	\|[[media:134.2.2.5.3 Oct 2021.docx\|Fig. 134.2.2.5.3, Consultant Selection Approval Letter]]		\| ● [[media:134.2.2.5.3 Oct 2021.docx\|Fig. 134.2.2.5.3, Consultant Selection Approval Letter]]
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	\|[[media:134.2.2.5.4 2021.docx\|Fig. 134.2.2.5.4, District/Division Approval of Short List]]		\| ● [[media:134.2.2.5.4 2021.docx\|Fig. 134.2.2.5.4, District/Division Approval of Short List]]
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	\|[https://epg.modot.org/forms/DE%202017%20Forms/LPA/134.2.2.5.5.doc Fig. 134.2.2.5.5, Sample Criteria and Point Values for Rating Presentations/Interviews]		\| ● [https://epg.modot.org/forms/DE%202017%20Forms/LPA/134.2.2.5.5.doc Fig. 134.2.2.5.5, Sample Criteria and Point Values for Rating Presentations/Interviews]
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	\|[[media:134.2.2.5.6 2016.docx\|Fig. 134.2.2.5.6, Invitation to Present]]		\| ● [[media:134.2.2.5.6 2016.docx\|Fig. 134.2.2.5.6, Invitation to Present]]
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	\|[[media:134.2.2.5.7 2016.docx\|Fig. 134.2.2.5.7, Sample Letter to Interview ]]		\| ● [[media:134.2.2.5.7 2016.docx\|Fig. 134.2.2.5.7, Sample Letter to Interview ]]
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	\|[[media:134.2.4 July 11 2017.doc\|Fig. 134.2.4 Processing On-Call/MOU Consultant Contracts Checklist]]		\| ● [[media:134.2.4 July 11 2017.doc\|Fig. 134.2.4 Processing On-Call/MOU Consultant Contracts Checklist]]
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	\|}		\|}

Hoskir: added forms box

2026-07-24T20:54:11Z

added forms box

← Older revision		Revision as of 14:54, 24 July 2026
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	<div style="float: right; margin-top: 5px; margin-left: 15px; margin-bottom: 15px;">__TOC__</div>		<div style="float: right; margin-top: 5px; margin-left: 15px; margin-bottom: 15px;">__TOC__

			{\| style="margin-right:0px; margin-top: 5px; border:1px solid #a9a9a9; background: #f8f9fa" width="600px" align="right"
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			\|align="center"\|'''Forms and Figures'''
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			\|[[media:134.2.2 Jan 2020.docx\|Fig. 134.2.2 Processing Standard Consultant Contracts Checklist]]
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			\|[https://epg.modot.org/forms/general_files/DE/134.2.2.2.docx Fig. 134.2.2.2, Solicitation and Request Letter]
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			\|[https://epg.modot.org/forms/general_files/DE/Consultant_Rating_Form_134.2.2.5.1.doc Fig. 134.2.2.5.1, Consultant Rating Form]
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			\|[https://epg.modot.org/forms/DE%202017%20Forms/LPA/134.2.2.5.2.doc Fig. 134.2.2.5.2, Consultant Selection Rating Summary]
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			\|[[media:134.2.2.5.3 Oct 2021.docx\|Fig. 134.2.2.5.3, Consultant Selection Approval Letter]]
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			\|[[media:134.2.2.5.4 2021.docx\|Fig. 134.2.2.5.4, District/Division Approval of Short List]]
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			\|[https://epg.modot.org/forms/DE%202017%20Forms/LPA/134.2.2.5.5.doc Fig. 134.2.2.5.5, Sample Criteria and Point Values for Rating Presentations/Interviews]
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			\|[[media:134.2.2.5.6 2016.docx\|Fig. 134.2.2.5.6, Invitation to Present]]
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			\|[[media:134.2.2.5.7 2016.docx\|Fig. 134.2.2.5.7, Sample Letter to Interview ]]
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			\|[[media:134.2.4 July 11 2017.doc\|Fig. 134.2.4 Processing On-Call/MOU Consultant Contracts Checklist]]
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			\|}
			</div>

	When MoDOT needs consultant services, specific processes for soliciting and selecting a consultant must be followed. MoDOT must use the Qualifications Based Selection (QBS) for the procurement of engineering and design related services. This is mandated by both the federal and state law. See [[#134.1.1 Federal Law\|EPG 134.1.1 Federal Law]] and [[#134.1.2 State Law\|EPG 134.1.2 State Law]] for the applicable laws. If MoDOT does not follow the solicitation and selection process, federal funds could be jeopardized.		When MoDOT needs consultant services, specific processes for soliciting and selecting a consultant must be followed. MoDOT must use the Qualifications Based Selection (QBS) for the procurement of engineering and design related services. This is mandated by both the federal and state law. See [[#134.1.1 Federal Law\|EPG 134.1.1 Federal Law]] and [[#134.1.2 State Law\|EPG 134.1.2 State Law]] for the applicable laws. If MoDOT does not follow the solicitation and selection process, federal funds could be jeopardized.

Hoskir: moved 134.2 to new page

2026-07-24T20:10:05Z

moved 134.2 to new page

Show changes

← Older revision		Revision as of 12:12, 27 October 2026
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	\| ● [[media:134.2.2 Jan 2020.docx\|Fig. 134.2.2 Processing Standard Consultant Contracts Checklist]]		\| ● [[media:134.2.2 Jan 2020.docx\|Fig. 134.2.2 Processing Standard Consultant Contracts Checklist]]
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	\| ● [https://epg.modot.org/forms/~~general_files~~/DE/134.2.2.2.docx Fig. 134.2.2.2, Solicitation and Request Letter]		\| ● [https://epg.modot.org/forms/DE/PS/134.2.2.2%20Solicitation%20and%20Request%20Letter.docx Fig. 134.2.2.2, Solicitation and Request Letter]
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	\| ● [https://epg.modot.org/forms/general_files/DE/Consultant_Rating_Form_134.2.2.5.1.doc Fig. 134.2.2.5.1, Consultant Rating Form]		\| ● [https://epg.modot.org/forms/general_files/DE/Consultant_Rating_Form_134.2.2.5.1.doc Fig. 134.2.2.5.1, Consultant Rating Form]
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	: '''17.''' The PM/CA should identify any additional division director(s) (e.g., Bridge, State Highway Safety and Traffic, Right of Way, Environmental, Construction, etc.) who may need to review and sign the PSC letter.		: '''17.''' The PM/CA should identify any additional division director(s) (e.g., Bridge, State Highway Safety and Traffic, Right of Way, Environmental, Construction, etc.) who may need to review and sign the PSC letter.

	All of the items listed above must be included in the [https://epg.modot.org/forms/~~general_files~~/DE/134.2.2.2.docx Solicitation and Request Letter] prepared by the PM/CA and sent to the Design Liaison and all needed divisions for review. Once all the reviews have been completed and all comments addressed, the letter is sent to the PSC via the email group CODEPSCReview with the names of all signers needed. The solicitation must not contain any information concerning task-hours, labor rates or cost information. If a maximum known dollar value is available to fund the professional services contract, the dollar value may be noted in the solicitation to avoid submission of letters by consultants unable to provide the services for the expenditure MoDOT has determined as reasonable for the projects. Cost information can only be considered '''''after''''' a consultant has been selected and a contract is being negotiated. The solicitation should contain ALL of the rating categories that will be used to rate the consultant. MoDOT must follow [https://revisor.mo.gov/main/OneSection.aspx?section=8.289&bid=150&hl= RsMO 8.289] when evaluating the consultant but additional criteria can be added as long as it is published in the solicitation. PM/CAs must indicate on the Solicitation and Request Letter if consultant services are being requested for planning studies for more than Asset Management improvements. More-than Asset Management planning studies must meet the following criteria:		All of the items listed above must be included in the [https://epg.modot.org/forms/DE/PS/134.2.2.2%20Solicitation%20and%20Request%20Letter.docx Solicitation and Request Letter] prepared by the PM/CA and sent to the Design Liaison and all needed divisions for review. Once all the reviews have been completed and all comments addressed, the letter is sent to the PSC via the email group CODEPSCReview with the names of all signers needed. The solicitation must not contain any information concerning task-hours, labor rates or cost information. If a maximum known dollar value is available to fund the professional services contract, the dollar value may be noted in the solicitation to avoid submission of letters by consultants unable to provide the services for the expenditure MoDOT has determined as reasonable for the projects. Cost information can only be considered '''''after''''' a consultant has been selected and a contract is being negotiated. The solicitation should contain ALL of the rating categories that will be used to rate the consultant. MoDOT must follow [https://revisor.mo.gov/main/OneSection.aspx?section=8.289&bid=150&hl= RsMO 8.289] when evaluating the consultant but additional criteria can be added as long as it is published in the solicitation. PM/CAs must indicate on the Solicitation and Request Letter if consultant services are being requested for planning studies for more than Asset Management improvements. More-than Asset Management planning studies must meet the following criteria:
	# District has demonstrated that its asset management goals can be met over the next ten years, and		# District has demonstrated that its asset management goals can be met over the next ten years, and
	# District has the financial ability to fund, or has written commitment from another entity to fund the construction of a significant portion, or more, of any improvement resulting from the study within ten years of the initiation of the study, and		# District has the financial ability to fund, or has written commitment from another entity to fund the construction of a significant portion, or more, of any improvement resulting from the study within ten years of the initiation of the study, and
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	===134.2.2.3 Solicitation and Selection Step 3 – Central Office Review of Solicitation Request===		===134.2.2.3 Solicitation and Selection Step 3 – Central Office Review of Solicitation Request===
	After all district / division reviews are complete and comments addressed the [https://epg.modot.org/forms/~~general_files~~/DE/134.2.2.2.docx Solicitation and Request Letter] is emailed to the PSC at [mailto:CODEPSCreview CODEPSCreview] email group. The PSC members will review the request and sign for approval with the PSC chair making the final approval signature. Central Office will then post the solicitation/Request For Qualifications (RFQ) to the [http://www.modot.mo.gov/business/consultant_resources/consultant_home.htm MoDOT's Consultant Services Webpage]. An electronic notification of the RFQ is sent to Design Consultant Distribution List alerting interested parties of the opportunity.		After all district / division reviews are complete and comments addressed the [https://epg.modot.org/forms/DE/PS/134.2.2.2%20Solicitation%20and%20Request%20Letter.docx Solicitation and Request Letter] is emailed to the PSC at [mailto:CODEPSCreview CODEPSCreview] email group. The PSC members will review the request and sign for approval with the PSC chair making the final approval signature. Central Office will then post the solicitation/Request For Qualifications (RFQ) to the [http://www.modot.mo.gov/business/consultant_resources/consultant_home.htm MoDOT's Consultant Services Webpage]. An electronic notification of the RFQ is sent to Design Consultant Distribution List alerting interested parties of the opportunity.

	Consultant solicitations will be posted to MoDOT’s webpage twice a month, according to the RFQ Calendar found on the [https://www.modot.org/modot-solicitations-rfq MoDOT Solicitations (RFQ) site].		Consultant solicitations will be posted to MoDOT’s webpage twice a month, according to the RFQ Calendar found on the [https://www.modot.org/modot-solicitations-rfq MoDOT Solicitations (RFQ) site].
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	==134.2.3 Consultant Solicitation and Selection Process – Noncompetitive==		==134.2.3 Consultant Solicitation and Selection Process – Noncompetitive==
	There may be occasions when the standard QBS solicitation process is not appropriate. Each occasion will be evaluated on a project by project basis. Projects for which competition is determined to be inadequate after solicitation, emergency work affecting public safety or highly specialized knowledge that would result in a single consultant responding to the RFQ are candidates for Noncompetitive Procurement (23 CFR 172.7(a)(3)). Examples of specialized work are; hazardous waste services, wetland mitigation, urgent bridge projects and historic preservation services. The PM/CA will work with their Design Liaison Engineer to determine if a PSC Noncompetitive Approval is appropriate and if so, will complete and submit the [https://epg.modot.org/forms/~~general_files~~/DE/134.2.2.2.docx Solicitation and Request Letter (Fig. 134.2.2.2)] to PSC via the email group CODEPSCReview for PSC review and approval.		There may be occasions when the standard QBS solicitation process is not appropriate. Each occasion will be evaluated on a project by project basis. Projects for which competition is determined to be inadequate after solicitation, emergency work affecting public safety or highly specialized knowledge that would result in a single consultant responding to the RFQ are candidates for Noncompetitive Procurement (23 CFR 172.7(a)(3)). Examples of specialized work are; hazardous waste services, wetland mitigation, urgent bridge projects and historic preservation services. The PM/CA will work with their Design Liaison Engineer to determine if a PSC Noncompetitive Approval is appropriate and if so, will complete and submit the [https://epg.modot.org/forms/DE/PS/134.2.2.2%20Solicitation%20and%20Request%20Letter.docx Solicitation and Request Letter (Fig. 134.2.2.2)] to PSC via the email group CODEPSCReview for PSC review and approval.

	The Noncompetitive Method may be appropriate for projects with any of the following conditions:		The Noncompetitive Method may be appropriate for projects with any of the following conditions: