141.1 Cost Share Program - Revision history

Hoskir: updated per RR3978

2025-01-03T20:15:42Z

updated per RR3978

← Older revision		Revision as of 15:15, 3 January 2025
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	The purpose of the Cost Share Program is to build partnerships with local entities to pool efforts and resources to deliver state highway and bridge projects. The Missouri Department of Transportation (MoDOT) allocates Cost Share funds based on the [https://www.modot.org/missouri-highways-and-transportation-commission-0 Missouri Highways and Transportation Commission’s (MHTC)] approved funding distribution formula. ~~Ten~~ percent (10%) is set aside for projects that demonstrate economic development through job creation. Projects are selected by the Cost Share Committee, which consists of the Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, and two members selected by the Director. They are then recommended for approval by the MHTC via a Statewide Transportation Improvement Program (STIP) amendment.		The purpose of the Cost Share Program is to build partnerships with local entities to pool efforts and resources to deliver state highway and bridge projects. The Missouri Department of Transportation (MoDOT) allocates Cost Share funds based on the [https://www.modot.org/missouri-highways-and-transportation-commission-0 Missouri Highways and Transportation Commission’s (MHTC)] approved funding distribution formula. Twenty percent (20%) is set aside for projects that demonstrate economic development through job creation. Projects are selected by the Cost Share Committee, which consists of the Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, and two members selected by the Director. They are then recommended for approval by the MHTC via a Statewide Transportation Improvement Program (STIP) amendment.
	[[image:141.1.jpg\|right\|275px]]		[[image:141.1.jpg\|right\|275px]]

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	The letter of support shall explain in detail the significance of the project and the impact it could have on the state transportation system. A letter of support from the [http://www.modot.mo.gov/plansandprojects/long-range_plan/documents/rpcmpo08-06.pdf metropolitan planning organization (MPO) or regional planning commission (RPC)] is also required.		The letter of support shall explain in detail the significance of the project and the impact it could have on the state transportation system. A letter of support from the [http://www.modot.mo.gov/plansandprojects/long-range_plan/documents/rpcmpo08-06.pdf metropolitan planning organization (MPO) or regional planning commission (RPC)] is also required.

	The items listed below must be submitted to Financial ~~Servies~~ by the established deadline. Applications received after the deadline will be considered at the next Cost Share Committee meeting. Application deadlines are posted on the [~~http~~://www.modot.~~mo.gov/partnershipdevelopment~~/dates~~.htm~~ Partnership Development website].		The items listed below must be submitted to Financial Services by the established deadline. Applications received after the deadline will be considered at the next Cost Share Committee meeting. Application deadlines are posted on the [https://www.modot.org/partnership-development-important-dates Partnership Development website].

	:* Signed and completed application		:* Signed and completed application
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	:* Project map		:* Project map

	Note: If the applicant is planning to use the Community Development Block Grant (CDBG) Program as match for the Cost Share Program, ~~the CDBG application must~~ be ~~submitted to~~ the ~~Department of Economic Development as follows:~~		Note: If the applicant is planning to use the Community Development Block Grant (CDBG) Program as match for the Cost Share Program, information can be found on the [https://ded.mo.gov/ Missouri Department of Economic Development’s website].

	~~:* General Infrastructure applications must be submitted by April 1st. Applications are available at~~ https://ded.mo.gov/~~programs/cdbg/general-infrastructure.~~

	~~:* Industrial Infrastructure applications must be submitted by the Cost Share application deadline. Applications are available at https://ded.mo.gov/programs/cdbg/industrial-infrastructure-grant~~.

	:* Please contact the Department of Economic Development at (573) 526-6708 to determine the appropriate application to submit.		:* Please contact the Department of Economic Development at (573) 526-6708 to determine the appropriate application to submit.
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	'''Project Agreement and Programming Process'''		'''Project Agreement and Programming Process'''

	The district works with the approved applicant to draft the Cost Share agreement, using the form FS08 found on the ~~eAgreements website at http~~://sp/~~sites~~/~~eagreements~~/~~Agreements/Forms/My%20Agreements.aspx~~. Agreements identify project costs, each party’s financial responsibility, the maximum amount of approved Cost Share funding and the year the funding is available. The district sends the agreement to the “Agreements Review Group” for review as outlined in the eAgreements review process. The district and applicant address all comments and make appropriate changes to the agreement. The agreement is sent to the Chief Counsel’s Office for a final review before the applicant executes the agreement.		The district works with the approved applicant to draft the Cost Share agreement, using the form FS08 found on the [https://netprod3.dot.missouri/eAgreements/Search/QuickSearch?viewName=allAgreements eAgreements website]. Agreements identify project costs, each party’s financial responsibility, the maximum amount of approved Cost Share funding and the year the funding is available. The district sends the agreement to the “Agreements Review Group” for review as outlined in the eAgreements review process. The district and applicant address all comments and make appropriate changes to the agreement. The agreement is sent to the Chief Counsel’s Office for a final review before the applicant executes the agreement.

	The applicant must execute the agreement within six months after the recommendation of the Committee to prevent the funds from expiring and being allocated to another project, unless an extension is approved by the Committee.		The applicant must execute the agreement within six months after the recommendation of the Committee to prevent the funds from expiring and being allocated to another project, unless an extension is approved by the Committee.

Smithk: /* 141.1.3 Application Process */ Updated Cost Share Program application link

2019-03-29T12:03:29Z

141.1.3 Application Process: Updated Cost Share Program application link

← Older revision		Revision as of 07:03, 29 March 2019
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	===141.1.3 Application Process===		===141.1.3 Application Process===
	The applicant works with the appropriate MoDOT district contact to determine the project scope and costs. The district assists the applicant in preparing the Request for Environmental Services (RES) and the Cost Share. The [~~http~~://~~www~~.modot.mo.gov/~~partnershipdevelopment~~/~~application~~.~~htm~~ application is available online].		The applicant works with the appropriate MoDOT district contact to determine the project scope and costs. The district assists the applicant in preparing the Request for Environmental Services (RES) and the Cost Share. The [https://www6.modot.mo.gov/Partnership/login.aspx application is available online].

	The letter of support shall explain in detail the significance of the project and the impact it could have on the state transportation system. A letter of support from the [http://www.modot.mo.gov/plansandprojects/long-range_plan/documents/rpcmpo08-06.pdf metropolitan planning organization (MPO) or regional planning commission (RPC)] is also required.		The letter of support shall explain in detail the significance of the project and the impact it could have on the state transportation system. A letter of support from the [http://www.modot.mo.gov/plansandprojects/long-range_plan/documents/rpcmpo08-06.pdf metropolitan planning organization (MPO) or regional planning commission (RPC)] is also required.
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	:* Industrial Infrastructure applications must be submitted by the Cost Share application deadline. Applications are available at https://ded.mo.gov/programs/cdbg/industrial-infrastructure-grant.		:* Industrial Infrastructure applications must be submitted by the Cost Share application deadline. Applications are available at https://ded.mo.gov/programs/cdbg/industrial-infrastructure-grant.

	:* Please contact the Department of Economic Development at (573) 526-6708 to determine the appropriate application to submit.		:* Please contact the Department of Economic Development at (573) 526-6708 to determine the appropriate application to submit.

	===141.1.4 Review Process===		===141.1.4 Review Process===

Smithk: Smithk moved page 141.1 Cost Share/Economic Development Program to 141.1 Cost Share Program over redirect: Per FS, removed "Economic Development"

2018-11-20T17:06:47Z

Smithk moved page 141.1 Cost Share/Economic Development Program to 141.1 Cost Share Program over redirect: Per FS, removed "Economic Development"

← Older revision	Revision as of 12:06, 20 November 2018
(No difference)

Smithk: Per FS, updated the cost share policy as approved by the Commission and the Cost Share Committee. The revisions will impact the program statewide.

2018-11-20T17:05:54Z

Per FS, updated the cost share policy as approved by the Commission and the Cost Share Committee. The revisions will impact the program statewide.

Show changes

EPGsysop at 18:54, 5 September 2017

2017-09-05T18:54:35Z

← Older revision		Revision as of 13:54, 5 September 2017
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	~~{\|style="border:4px solid #ffcc33; background:#ffff66" align="right" margin-left:8px width="490"~~
	\|-
	\|align="left"\|As of January 8, 2014, the Missouri Highways and Transportation Commission unanimously suspended the Cost Share/Economic Development Program for all projects not approved by the Cost-Share Committee at, or prior to, its November 15, 2013, meeting.
	\|}

	The purpose of the Cost Share/Economic Development Program is to build partnerships with local entities to pool efforts and resources to deliver state highway and bridge projects. MoDOT allocates Cost Share/Economic Development funds based on the [http://www.modot.mo.gov/about/commission/index.htm Missouri Highways and Transportation Commission’s] approved funding distribution formula. At least $5 million is set aside for projects that demonstrate economic development through job creation. Economic development set-aside balances in excess of $25 million are available for any Cost Share/Economic Development project. Projects are selected by the Cost Share/Economic Development Committee, which consists of the Chief Engineer, Chief Financial Officer and the Assistant Chief Engineer. They are then recommended for approval via a STIP amendment.		The purpose of the Cost Share/Economic Development Program is to build partnerships with local entities to pool efforts and resources to deliver state highway and bridge projects. MoDOT allocates Cost Share/Economic Development funds based on the [http://www.modot.mo.gov/about/commission/index.htm Missouri Highways and Transportation Commission’s] approved funding distribution formula. At least $5 million is set aside for projects that demonstrate economic development through job creation. Economic development set-aside balances in excess of $25 million are available for any Cost Share/Economic Development project. Projects are selected by the Cost Share/Economic Development Committee, which consists of the Chief Engineer, Chief Financial Officer and the Assistant Chief Engineer. They are then recommended for approval via a STIP amendment.
	[[image:141.1.jpg\|right\|275px]]		[[image:141.1.jpg\|right\|275px]]

Smithk: /* 141.1.5 Approval Process */ Revised to provide clearer guidance on approval process.

2016-02-25T15:18:35Z

141.1.5 Approval Process: Revised to provide clearer guidance on approval process.

← Older revision		Revision as of 10:18, 25 February 2016
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	The district presents the team’s recommendation for each application to the committee.		The district presents the team’s recommendation for each application to the committee.

	The committee ~~recommends~~, denies or requests additional information for each application. ~~Recommended~~ projects are included in a subsequent STIP amendment for Commission approval.		The committee approves, denies or requests additional information for each application. Approved projects are included in a subsequent STIP amendment for Commission approval.

	Financial Services ~~provides a letter for~~ the district ~~engineer to send the applicant informing them~~ of the Cost Share/Economic Development Committee’s decision ~~and discussion points~~. If additional information is needed, Financial Services will compile the requested information and provide it to the committee.		Financial Services notifies the district of the Cost Share/Economic Development Committee’s decision. If additional information is needed, Financial Services will compile the requested information and provide it to the committee.

	:'''Project Agreement and Programming Process'''		'''Project Agreement and Programming Process'''

	:The district works with the approved applicant to draft the ~~Cost Share/Economic Development agreement,~~ using the ~~form RM08~~ found on the [http://wwwi/intranet/cc/contracts.asp?f=RM&nav=modot Chief Counsel’s Office intranet page]. Agreements include the maximum amount of approved Cost Share/Economic Development funding and the year the funding is available. The district ~~sends~~ the agreement to the “Agreements” ~~list in Lotus Notes~~ for review. The district and applicant address all comments and make appropriate changes to the agreement. The agreement is sent to the Chief Counsel’s Office for a final review before the applicant executes the agreement.		The district works with the approved applicant to draft the agreements using the standard forms found on the [http://wwwi/intranet/cc/contracts.asp?f=RM&nav=modot Chief Counsel’s Office intranet page]. The appropriate standard forms are the FS08_Cost_Share_Agreement or the FS09_Economic_Development_Program_Agreement. Agreements include the maximum amount of approved Cost Share/Economic Development funding and the year the funding is available. The district submits the agreement to the “Agreements” group for review. The district and applicant address all the review comments and make appropriate changes to the agreement. The agreement is sent to the Chief Counsel’s Office for a final review before the applicant executes the agreement.

	:The applicant must execute the agreement within six months after the ~~recommendation of~~ the committee to prevent the funds from expiring and being allocated to another project, unless an extension is approved by the committee.		The applicant must execute the agreement within six months after the approval by the committee to prevent the funds from expiring and being allocated to another project, unless an extension is approved by the committee.

	:If the project is within an MPO, the MPO amends the Transportation Improvement Program (TIP) at this time.		If the project is within a Metropolitan Planning Orgainzation (MPO) area, the MPO amends the Transportation Improvement Program (TIP) at this time.

	:Once the applicant executes the agreement ~~(six copies)~~, the district submits the agreement to Financial Services. The district coordinates with Transportation Planning to amend the project to the STIP. Once the month is set for the project to be amended to the STIP, Financial Services sends the agreement to the Chief Counsel’s Office to sign as to form. The Chief Counsel’s Office ~~then forwards~~ the agreement to the Commission Secretary’s Office for approval and execution at the same time the project is amended to the STIP. The funds are contingent upon an executed agreement between the applicant and the Missouri Highways and Transportation Commission (MHTC). Financial Services ~~forwards~~ the ~~fully executed agreement to~~ the ~~district (three~~ copies~~, two to be forwarded~~ to the ~~applicant), Controller’s Division (one copy), Transportation Planning (one copy) and retains one~~ copy.		Once the applicant executes the agreement, the district submits the agreement to Financial Services. The district coordinates with Transportation Planning to amend the project to the STIP. Once the month is set for the project to be amended to the STIP, Financial Services sends the agreement to the Chief Counsel’s Office to sign as to form. The Chief Counsel’s Office returns the agreements to Financial Services. When the STIP action is taken to the Commission, Financial Services sends the agreement to the Commission Secretary’s Office for approval and execution at the same time the project is amended to the STIP. The funds are contingent upon an executed agreement between the applicant and the Missouri Highways and Transportation Commission (MHTC). Financial Services retains a copy of the agreements and returns the remaining copies to the district. The district saves an electronic copy of the fully executed agreement as a Stored Document in the TMS SIMS system.

	~~:'''Project Delivery Process'''~~

	~~:The district ensures the design, right of way and construction activities comply with the Engineering Policy Guide (EPG).~~

	Per Financial Services, article renamed and slightly modified. works with Transportation Planning and Controller’s Division to determine funds utilized on projects (at bid award and/or project completion) and returns any excess funds to the Cost Share/Economic Development program.

	[[Category:141 Partnership Development]]		[[Category:141 Partnership Development]]

Jonesjb at 15:43, 19 August 2014

2014-08-19T15:43:21Z

← Older revision		Revision as of 10:43, 19 August 2014
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	{\|style="border:4px solid #ffcc33; background:#ffff66" align="right" margin-left:8px width="490"		{\|style="border:4px solid #ffcc33; background:#ffff66" align="right" margin-left:8px width="490"
	\|-		\|-
	\|align="~~center~~"\|As of January 8, 2014, the Missouri Highways and Transportation Commission unanimously suspended the Cost Share/Economic Development Program for all projects not approved by the Cost-Share Committee at, or prior to, its November 15, 2013, meeting.		\|align="left"\|As of January 8, 2014, the Missouri Highways and Transportation Commission unanimously suspended the Cost Share/Economic Development Program for all projects not approved by the Cost-Share Committee at, or prior to, its November 15, 2013, meeting.
	\|}		\|}

Jonesjb: Clarified the intent of the sidebar concerning the Commission's suspension of the Cost Share Program.

2014-08-19T15:42:42Z

Clarified the intent of the sidebar concerning the Commission's suspension of the Cost Share Program.

← Older revision		Revision as of 10:42, 19 August 2014
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	\|-		\|-
	\|align="center"\|As of January 8, 2014, the Missouri ~~Highway~~ and Transportation Commission unanimously suspended the ~~addition of new highway improvement projects to the STIP EXCEPT~~ projects approved by the Cost Share Committee at its November 15, 2013, meeting ~~after applicable projects agreements with the local sponsors have been fully executed~~.		\|align="center"\|As of January 8, 2014, the Missouri Highways and Transportation Commission unanimously suspended the Cost Share/Economic Development Program for all projects not approved by the Cost-Share Committee at, or prior to, its November 15, 2013, meeting.
	\|}		\|}

Jonesjb: Added color to notice to increase target value

2014-08-18T16:06:49Z

Added color to notice to increase target value

← Older revision		Revision as of 11:06, 18 August 2014
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	\|-		\|-
	\|align="center"\|As of January 8, 2014, the Missouri Highway and Transportation Commission unanimously suspended the addition of new highway improvement projects to the STIP EXCEPT projects approved by the Cost Share Committee at its November 15, 2013, meeting after applicable projects agreements with the local sponsors have been fully executed.		\|align="center"\|As of January 8, 2014, the Missouri Highway and Transportation Commission unanimously suspended the addition of new highway improvement projects to the STIP EXCEPT projects approved by the Cost Share Committee at its November 15, 2013, meeting after applicable projects agreements with the local sponsors have been fully executed.

Smithk: Per Design, a temporary note added to inform readers of recent MHTC action affecting the Cost Share Program

2014-03-20T15:56:43Z

Per Design, a temporary note added to inform readers of recent MHTC action affecting the Cost Share Program

← Older revision		Revision as of 10:56, 20 March 2014
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			{\|style="border:4px solid #ffcc33; background:#ffffff" align="right" margin-left:8px width="490"
			\|-
			\|align="center"\|As of January 8, 2014, the Missouri Highway and Transportation Commission unanimously suspended the addition of new highway improvement projects to the STIP EXCEPT projects approved by the Cost Share Committee at its November 15, 2013, meeting after applicable projects agreements with the local sponsors have been fully executed.
			\|}

	The purpose of the Cost Share/Economic Development Program is to build partnerships with local entities to pool efforts and resources to deliver state highway and bridge projects. MoDOT allocates Cost Share/Economic Development funds based on the [http://www.modot.mo.gov/about/commission/index.htm Missouri Highways and Transportation Commission’s] approved funding distribution formula. At least $5 million is set aside for projects that demonstrate economic development through job creation. Economic development set-aside balances in excess of $25 million are available for any Cost Share/Economic Development project. Projects are selected by the Cost Share/Economic Development Committee, which consists of the Chief Engineer, Chief Financial Officer and the Assistant Chief Engineer. They are then recommended for approval via a STIP amendment.		The purpose of the Cost Share/Economic Development Program is to build partnerships with local entities to pool efforts and resources to deliver state highway and bridge projects. MoDOT allocates Cost Share/Economic Development funds based on the [http://www.modot.mo.gov/about/commission/index.htm Missouri Highways and Transportation Commission’s] approved funding distribution formula. At least $5 million is set aside for projects that demonstrate economic development through job creation. Economic development set-aside balances in excess of $25 million are available for any Cost Share/Economic Development project. Projects are selected by the Cost Share/Economic Development Committee, which consists of the Chief Engineer, Chief Financial Officer and the Assistant Chief Engineer. They are then recommended for approval via a STIP amendment.
	[[image:141.1.jpg\|right\|275px]]		[[image:141.1.jpg\|right\|275px]]