236.3 Administration - Revision history

Hoskir: /* 236.3.12 Consultant Right of Way Acquisition and Relocation Services (RWRS) */ updated per RR4113

2025-11-13T19:26:35Z

236.3.12 Consultant Right of Way Acquisition and Relocation Services (RWRS): updated per RR4113

Hoskir at 19:05, 7 July 2025

2025-07-07T19:05:32Z

← Older revision		Revision as of 14:05, 7 July 2025
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	*[https://epg.modot.org/forms/RW/Chapter%203_Administration/Categorical%20Exclusion%20Review_Form%203-1_2.pdf Categorical Exclusion Review (Form 3.1.2)]		*[https://epg.modot.org/forms/RW/Chapter%203_Administration/Categorical%20Exclusion%20Review_Form%203-1_2.pdf Categorical Exclusion Review (Form 3.1.2)]
	*[https://www6.modot.mo.gov/EnvironmentalRequest/Pages/Login.aspx Request for Environmental Services (RES)]		*[https://www6.modot.mo.gov/EnvironmentalRequest/Pages/Login.aspx Request for Environmental Services (RES)]
	*[https://epg.modot.org/forms/general_files/DE/ENV/RES_Instruction_Manual.docx for the RES Form]		*[https://epg.modot.org/forms/general_files/DE/ENV/RES_Instruction_Manual.docx Instructions for the RES Form]
	*[https://epg.modot.org/forms/RW/Chapter%206_Appraisal%20and%20Appraisal%20Review/Appraisal%20Review%20and%20Approval%20of%20Just%20Compensation%20Form%206.4.3.docx Review of Appraisals and Approval Just Compensation (Form 6.4.3)]		*[https://epg.modot.org/forms/RW/Chapter%206_Appraisal%20and%20Appraisal%20Review/Appraisal%20Review%20and%20Approval%20of%20Just%20Compensation%20Form%206.4.3.docx Review of Appraisals and Approval Just Compensation (Form 6.4.3)]
	*[https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Worksheet%20Form%203.3.3A.docx Right of Way Cost Estimate Worksheet (Form 236.3.3.3A)]		*[https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Worksheet%20Form%203.3.3A.docx Right of Way Cost Estimate Worksheet (Form 236.3.3.3A)]

Hoskir: updated link to RES instructions

2025-07-07T19:05:11Z

updated link to RES instructions

← Older revision		Revision as of 14:05, 7 July 2025
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	*[https://epg.modot.org/forms/RW/Chapter%203_Administration/Categorical%20Exclusion%20Review_Form%203-1_2.pdf Categorical Exclusion Review (Form 3.1.2)]		*[https://epg.modot.org/forms/RW/Chapter%203_Administration/Categorical%20Exclusion%20Review_Form%203-1_2.pdf Categorical Exclusion Review (Form 3.1.2)]
	*[https://www6.modot.mo.gov/EnvironmentalRequest/Pages/Login.aspx Request for Environmental Services (RES)]		*[https://www6.modot.mo.gov/EnvironmentalRequest/Pages/Login.aspx Request for Environmental Services (RES)]
	*[https://epg.modot.org/forms/DE~~%202017%20Forms~~/~~Environmental~~/~~127.1%20Instructions%20for%20the%20RES%20Form~~.docx ~~Instructions~~ for the RES Form]		*[https://epg.modot.org/forms/general_files/DE/ENV/RES_Instruction_Manual.docx for the RES Form]
	*[https://epg.modot.org/forms/RW/Chapter%206_Appraisal%20and%20Appraisal%20Review/Appraisal%20Review%20and%20Approval%20of%20Just%20Compensation%20Form%206.4.3.docx Review of Appraisals and Approval Just Compensation (Form 6.4.3)]		*[https://epg.modot.org/forms/RW/Chapter%206_Appraisal%20and%20Appraisal%20Review/Appraisal%20Review%20and%20Approval%20of%20Just%20Compensation%20Form%206.4.3.docx Review of Appraisals and Approval Just Compensation (Form 6.4.3)]
	*[https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Worksheet%20Form%203.3.3A.docx Right of Way Cost Estimate Worksheet (Form 236.3.3.3A)]		*[https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Worksheet%20Form%203.3.3A.docx Right of Way Cost Estimate Worksheet (Form 236.3.3.3A)]

Hoskir: removed link to right of way section that is no longer there

2025-04-04T15:03:51Z

removed link to right of way section that is no longer there

← Older revision		Revision as of 10:03, 4 April 2025
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	===236.3.4.4 Early and Advance Acquisition===		===236.3.4.4 Early and Advance Acquisition===
	At times it is in the public interest to buy right of way resulting from hardship cases, total acquisitions, or protective buying prior to the time the right of way plans have been fully developed. The department may also undertake early acquisition for corridor preservation, access management, or other purposes. When this occurs, it is possible to obtain authorization for right of way acquisition based on the approved final preliminary plan. This procedure is restricted to special cases. It is initiated by the district's request and supported with adequate justification for approval. District right of way will request approval from the ~~[https://spexternal.modot.mo.gov/sites/de/SitePages/CO%20RW%20Staff.aspx~~ Right of Way Section] for all hardship and protective purchases.		At times it is in the public interest to buy right of way resulting from hardship cases, total acquisitions, or protective buying prior to the time the right of way plans have been fully developed. The department may also undertake early acquisition for corridor preservation, access management, or other purposes. When this occurs, it is possible to obtain authorization for right of way acquisition based on the approved final preliminary plan. This procedure is restricted to special cases. It is initiated by the district's request and supported with adequate justification for approval. District right of way will request approval from the Right of Way Section for all hardship and protective purchases.

	====Early Acquisition – Federal and State Funded====		====Early Acquisition – Federal and State Funded====

Hoskir: updated link to worker eligibility affidavit

2025-04-01T15:53:22Z

updated link to worker eligibility affidavit

← Older revision		Revision as of 10:53, 1 April 2025
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	MoDOT requires any business entity entering into a contract in excess of $5,000 to provide, on an annual basis:		MoDOT requires any business entity entering into a contract in excess of $5,000 to provide, on an annual basis:
	:- a sworn affidavit, known as the [https://~~www2~~.modot.org/~~business~~/~~consultant_resources/documents/AnnualAffidavit-WorkerEligibilityVerification.pdf~~ Annual Worker Eligibility Affidavit], to affirm its participation in E-Verify and		:- a sworn affidavit, known as the [https://www.modot.org/media/12110 Annual Worker Eligibility Affidavit], to affirm its participation in E-Verify and
	:- the first page and signature page(s) of the E-Verify MOU the business has with the Department of Homeland Security (electronic signatures are acceptable indicating BOTH parties electronically signed the document).		:- the first page and signature page(s) of the E-Verify MOU the business has with the Department of Homeland Security (electronic signatures are acceptable indicating BOTH parties electronically signed the document).
	The business entity should be able to provide the entire Memorandum Of Understanding document if requested.		The business entity should be able to provide the entire Memorandum Of Understanding document if requested.

Hoskir: updated formatting

2025-02-03T16:43:53Z

updated formatting

Show changes

Hoskir: /* 236.3.3.3 Preparation of Right of Way Cost Estimate Forms */ updated per RR3996

2025-02-03T16:18:52Z

236.3.3.3 Preparation of Right of Way Cost Estimate Forms: updated per RR3996

← Older revision		Revision as of 11:18, 3 February 2025
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	===236.3.3.3 Preparation of Right of Way Cost Estimate Forms===		===236.3.3.3 Preparation of Right of Way Cost Estimate Forms===

	Each right of way cost estimate shall be developed by use of the [[media:236.3.3.3A 2015.docx\|Right of Way Cost Estimate Worksheet]] (Form 3.3.3A) or an appropriately supported estimate memo if an overall comparative unit cost method is used, in accordance with the following instructions. Each district shall maintain records sufficient to document all estimated costs. A list of improvements anticipated to be affected is to be retained in each file. Other required documentation will include rates or indicators resulting from an analysis of previous projects, market information, assessor's records, statistical reports, and cost manual information along with reasons for selection of specific data and calculations used to reach conclusions. Abstracted costs may be adjusted to fit circumstances, with the requirement that all such adjustments be explained.		Each right of way cost estimate shall be developed by use of the [[media:236.3.3.3A 2015.docx\|Right of Way Cost Estimate Worksheet]] (Form 3.3.3A), [http://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Template%203.3.3A%20and%20B.xlsx Right of Way Cost Estimate Template 3.3.3A and B] or an appropriately supported estimate memo if an overall comparative unit cost method is used, in accordance with the following instructions. Each district shall maintain records sufficient to document all estimated costs. A list of improvements anticipated to be affected is to be retained in each file. Other required documentation will include rates or indicators resulting from an analysis of previous projects, market information, assessor's records, statistical reports, and cost manual information along with reasons for selection of specific data and calculations used to reach conclusions. Abstracted costs may be adjusted to fit circumstances, with the requirement that all such adjustments be explained.

	'''A. Preparation of Right of Way Cost Estimate Worksheet'''		'''A. Preparation of Right of Way Cost Estimate Worksheet'''

Hoskir: /* 236.3.3.2 Right of Way Cost Estimates */ updated per RR3996

2025-02-03T16:03:36Z

236.3.3.2 Right of Way Cost Estimates: updated per RR3996

Hoskir: /* 236.3.5.2 Expenditure Accounting */ updated link to ROW staff

2025-01-09T18:37:03Z

236.3.5.2 Expenditure Accounting: updated link to ROW staff

← Older revision		Revision as of 13:37, 9 January 2025
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	Financial Services Division establishes one or more unique accounting number(s) for each right of way project when an A-Date is issued. This accounting number is termed the SAM II Project Number. The SAM II Project Number is available to district and division users by querying the SAM II system, and is also maintained in the Right of Way TMS system called Right of Way Parcel Acquisition (RWPA) on the Job List screen.		Financial Services Division establishes one or more unique accounting number(s) for each right of way project when an A-Date is issued. This accounting number is termed the SAM II Project Number. The SAM II Project Number is available to district and division users by querying the SAM II system, and is also maintained in the Right of Way TMS system called Right of Way Parcel Acquisition (RWPA) on the Job List screen.

	The district Right of Way office will forward, along with the correct accounting coding, all required documentation and data for right of way payrolls and relocation claims (payments) to the [https://~~spexternal~~.~~modot~~.~~mo.gov~~/sites/de/SitePages/~~CO%20RW%20Staff~~.aspx Right of Way Section]. Documentation required for processing payment for land acquisition by negotiation shall include a certified escrow agreement or certified sales contract, [http://sharepoint/sites/de/epg/Lists/EPGResponse/Attachments/825/Surveyor%20Legal%20Description%20Cover%20Sheet%20(2).doc Legal Description, Exhibit A], and a right of way [https://epg.modot.org/forms/RW/Chapter%203_Administration/A-419%20Form.pdf Acquisition Payment (Form (A-419)] for each parcel. If an administrative settlement is reached the administrative settlement memorandum is a required attachment. Documentation required for processing payment for a temporary or permanent easement shall include a fully executed easement agreement and an administrative settlement memorandum, when necessary. In order for a check to be issued or electronic funds transfer to occur the payee must have a vendor number. This vendor number can be obtained by filling out the [http://oa.mo.gov/acct/pdffiles/vendor_input_ach_eftd.pdf Vendor Input/ACH-EFT Application Form] provided by the Office of Administration (OA) and submitting that form to OA.		The district Right of Way office will forward, along with the correct accounting coding, all required documentation and data for right of way payrolls and relocation claims (payments) to the [https://modotgov.sharepoint.com/sites/DE/SitePages/Right-of-Way-Staff.aspx Right of Way Section]. Documentation required for processing payment for land acquisition by negotiation shall include a certified escrow agreement or certified sales contract, [http://sharepoint/sites/de/epg/Lists/EPGResponse/Attachments/825/Surveyor%20Legal%20Description%20Cover%20Sheet%20(2).doc Legal Description, Exhibit A], and a right of way [https://epg.modot.org/forms/RW/Chapter%203_Administration/A-419%20Form.pdf Acquisition Payment (Form (A-419)] for each parcel. If an administrative settlement is reached the administrative settlement memorandum is a required attachment. Documentation required for processing payment for a temporary or permanent easement shall include a fully executed easement agreement and an administrative settlement memorandum, when necessary. In order for a check to be issued or electronic funds transfer to occur the payee must have a vendor number. This vendor number can be obtained by filling out the [http://oa.mo.gov/acct/pdffiles/vendor_input_ach_eftd.pdf Vendor Input/ACH-EFT Application Form] provided by the Office of Administration (OA) and submitting that form to OA.

	The payroll packet must be uploaded to eProjects and may be submitted by emailing a link to the parcel in eProjects, which includes all required documentation.		The payroll packet must be uploaded to eProjects and may be submitted by emailing a link to the parcel in eProjects, which includes all required documentation.

Hoskir: /* Steps for Completing NEPA Review */ updated per RR3944

2024-10-10T18:07:44Z

Steps for Completing NEPA Review: updated per RR3944

← Older revision		Revision as of 13:07, 10 October 2024
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	::c. ROW approval is provided by CO ROW within one week of the state funded a-date request submittal.		::c. ROW approval is provided by CO ROW within one week of the state funded a-date request submittal.

	~~District right of way will submit the completed RES with all other necessary documents to Right of Way Section for review and approval.~~		It is Right of Way Section’s responsibility to develop the administration policies and procedures necessary for compliance with MoDOT needs and Federal Highway Administration requirements.

	~~In addition to coordinating with the various districts on the above, it~~ is Right of Way Section’s responsibility to develop the administration policies and procedures necessary for compliance with MoDOT needs and Federal Highway Administration requirements.

	The remainder of EPG 236.3.4 Right of Way Acquisition Authority and Project Funding describes the policy and procedure requirements for the administration responsibilities as listed above.		The remainder of EPG 236.3.4 Right of Way Acquisition Authority and Project Funding describes the policy and procedure requirements for the administration responsibilities as listed above.

← Older revision		Revision as of 11:03, 3 February 2025
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	===236.3.3.2 Right of Way Cost Estimates===		===236.3.3.2 Right of Way Cost Estimates===

	All right of way cost estimates shall be prepared by district right of way upon request from district design and/or the transportation project manager. (Refer to [[:Category:124 Quality Control / Quality Assurance (QC/QA)#124.1.1 Quality Control\|EPG 124.1.1 Quality Control]].) Requests may take on a format agreeable to the parties involved, and may be for individual jobs or lists of unchanged projects that require update.		All right of way cost estimates shall be prepared by district right of way upon request from district design and/or the transportation project manager. (Refer to [[:Category:124 Quality Control / Quality Assurance (QC/QA)#124.1.1 Quality Control\|EPG 124.1.1 Quality Control]].) Requests may take on a format agreeable to the parties involved, and may be for individual jobs or lists of unchanged projects that require update.

	If right of way were to initiate a cost estimate activity prior to a request from district design or the transportation project manager, project status may be documented on [https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Form%203.3.3B.docx Right of Way Cost Estimate (Form 3.3.3B)], to satisfy the request requirement.		If right of way were to initiate a cost estimate activity prior to a request from district design or the transportation project manager, project status may be documented on [https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Form%203.3.3B.docx Right of Way Cost Estimate (Form 3.3.3B)] or [http://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Template%203.3.3A%20and%20B.xlsx Right of Way Cost Estimate Template 3.3.3A and B], to satisfy the request requirement.

	'''A. Plan Detail Necessary for Right of Way Cost Estimates'''		'''A. Plan Detail Necessary for Right of Way Cost Estimates'''
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	'''D. Use Of Right of Way Forms'''		'''D. Use Of Right of Way Forms'''

	All right of way cost estimates will use the [https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Worksheet%20Form%203.3.3A.docx Right of Way Cost Estimate Worksheet] (Form 3.3.3A) to update information pertaining to cost estimates. Estimates based on comparative unit cost methods (cost per mile, etc.) may be prepared on a letter or memo format identified as a replacement for the Worksheet (Form 3.3.3A) in the Project Initialization and Conceptual Plan/Location Study Completion stages.		All right of way cost estimates will use the [https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Worksheet%20Form%203.3.3A.docx Right of Way Cost Estimate Worksheet] (Form 3.3.3A) or [http://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Template%203.3.3A%20and%20B.xlsx Right of Way Cost Estimate Template 3.3.3A and B] to update information pertaining to cost estimates. Estimates based on comparative unit cost methods (cost per mile, etc.) may be prepared on a letter or memo format identified as a replacement for the Worksheet (Form 3.3.3A) in the Project Initialization and Conceptual Plan/Location Study Completion stages.

	The estimate conclusions for right of way and incidentals will be transmitted to district design using the Right of Way Cost Estimate Transmittal (Form 3.3.3B). The following instructions assure procedural uniformity by the districts in the development and submission of right of way cost estimates.		The estimate conclusions for right of way and incidentals will be transmitted to district design using the Right of Way Cost Estimate Transmittal (Form 3.3.3B) or [http://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Template%203.3.3A%20and%20B.xlsx Right of Way Cost Estimate Template 3.3.3A and B]. The following instructions assure procedural uniformity by the districts in the development and submission of right of way cost estimates.

	The Right of Way Cost Estimate Transmittal (Form 3.3.3B) will be sent to the district design engineer and the transportation project manager. The Right of Way Section will receive copies at the Right of Way Plan Completion.		The Right of Way Cost Estimate Transmittal (Form 3.3.3B) will be sent to the district design engineer and the transportation project manager. The Right of Way Section will receive copies at the Right of Way Plan Completion.
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	:This estimate is made when a project is first placed on the Statewide Transportation Improvement Program and may stay in this plan development stage through subsequent programming cycles.		:This estimate is made when a project is first placed on the Statewide Transportation Improvement Program and may stay in this plan development stage through subsequent programming cycles.

	:Information for making a right of way estimate at this stage is normally tentative since the exact location, scope, design, extent of right of way required, damages, and relocation have not been determined. Utilizing information provided by district design, prepare a [https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Worksheet%20Form%203.3.3A.docx Right of Way Cost Estimate Worksheet] (Form 3.3.3A) and [https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Form%203.3.3B.docx Right of Way Cost Estimate (Form 3.3.3B)]. In the transmittal form, provide explanation for any change in the cost estimate conclusion from the previous estimate if any.		:Information for making a right of way estimate at this stage is normally tentative since the exact location, scope, design, extent of right of way required, damages, and relocation have not been determined. Utilizing information provided by district design, prepare a [https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Worksheet%20Form%203.3.3A.docx Right of Way Cost Estimate Worksheet] (Form 3.3.3A) and [https://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Form%203.3.3B.docx Right of Way Cost Estimate (Form 3.3.3B)] or [http://epg.modot.org/forms/RW/Chapter%203_Administration/RW%20Cost%20Estimate%20Template%203.3.3A%20and%20B.xlsx Right of Way Cost Estimate Template 3.3.3A and B]. In the transmittal form, provide explanation for any change in the cost estimate conclusion from the previous estimate if any.

	:Overall comparative unit costs (cost per mile, for example) may be used, without use of a worksheet, if a highly similar completed project is available for comparison. If a unit cost comparison is used the estimate shall reflect costs for right of way and incidentals separately and shall include data on the comparable project and calculations leading to a cost conclusion.		:Overall comparative unit costs (cost per mile, for example) may be used, without use of a worksheet, if a highly similar completed project is available for comparison. If a unit cost comparison is used the estimate shall reflect costs for right of way and incidentals separately and shall include data on the comparable project and calculations leading to a cost conclusion.