238.2 Land Surveying - Revision history

Hoskir: updated link

2026-03-06T17:48:47Z

updated link

← Older revision		Revision as of 12:48, 6 March 2026
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	* [https://www.modot.org/sites/default/files/documents/MoDOT_Survey_Code_Sheet_2018.PDF Survey Coding Sheet]		* [https://www.modot.org/sites/default/files/documents/MoDOT_Survey_Code_Sheet_2018.PDF Survey Coding Sheet]
	* [https://epg.modot.org/forms/general_files/DE/238.2_Exhibit_A.docx Property Description, Exhibit A]		* [https://epg.modot.org/forms/general_files/DE/238.2_Exhibit_A.docx Property Description, Exhibit A]
	* [https://epg.modot.org/forms/general_files/DE/SurveyPlatCheckList_DE.docx Plat Review Checklist Form]		* [https://epg.modot.org/forms/general_files/DE/CADD/SurveyPlatCheckList_DE.docx Plat Review Checklist Form]
	</div>		</div>

Hoskir: fixed broken link

2026-02-09T13:48:53Z

fixed broken link

← Older revision		Revision as of 08:48, 9 February 2026
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	* [[Media:238.2.7 RW Witness Post Decal.pdf\|RW Witness Post Decal]]		* [[Media:238.2.7 RW Witness Post Decal.pdf\|RW Witness Post Decal]]
	'''<u><center>Forms</center></u>'''		'''<u><center>Forms</center></u>'''
	* [https://epg.modot.org/forms/general_files/DE/RW/Sample_Letter_Notifying_Property_Owner_of_Survey.doc Sample Letter Notifying Property Owner of Survey Work]		* [https://epg.modot.org/forms/general_files/DE/RW-LPA/Sample_Letter_Notifying_Property_Owner_of_Survey.doc Sample Letter Notifying Property Owner of Survey Work]
	* [https://epg.modot.org/forms/DE%202017%20Forms/RW/238.2_Form_A-472.pdf Property Damage Release Form A-472]		* [https://epg.modot.org/forms/DE%202017%20Forms/RW/238.2_Form_A-472.pdf Property Damage Release Form A-472]
	* [https://www.modot.org/sites/default/files/documents/MoDOT_Survey_Code_Sheet_2018.PDF Survey Coding Sheet]		* [https://www.modot.org/sites/default/files/documents/MoDOT_Survey_Code_Sheet_2018.PDF Survey Coding Sheet]
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	==238.2.7 Contacts with property owners==		==238.2.7 Contacts with property owners==
	Prior to a request for a survey the designer sends a [https://epg.modot.org/forms/general_files/DE/RW/Sample_Letter_Notifying_Property_Owner_of_Survey.doc letter to property owners] located along the proposed roadway improvement. The district Right of Way office will supply the designer with a list of property owners and their addresses. The survey party chief will contact property owners and/or occupants, if conveniently possible, prior to entering a property as a matter of respect and to promote good public relations. The survey party chief explains in general the proposed improvement, explains in layman terms how the survey will proceed, and requests the consent of the owner and/or occupant to proceed with the survey. Should the owner and/or occupant refuse to allow the survey party chief to enter the property the project development engineer is immediately advised of the situation. They will handle the case beyond this point. The survey party will not enter any property when consent to enter has been refused until further advised by the project development engineer. The survey party chief will advise the owner and/or occupant that the survey is made a step at a time and the party will be passing through the property several times to complete the work. These numerous visits are not an indication that mistakes have been made. If the survey is a photogrammetric survey the owner and/or occupant must understand the placement and purpose of ground control targets. The public is never given questionable information by the survey party. It is much better to say, "I do not know" than to impart false information. A letter may be sent to property owners in lieu of other means of contact		Prior to a request for a survey the designer sends a [https://epg.modot.org/forms/general_files/DE/RW-LPA/Sample_Letter_Notifying_Property_Owner_of_Survey.doc letter to property owners] located along the proposed roadway improvement. The district Right of Way office will supply the designer with a list of property owners and their addresses. The survey party chief will contact property owners and/or occupants, if conveniently possible, prior to entering a property as a matter of respect and to promote good public relations. The survey party chief explains in general the proposed improvement, explains in layman terms how the survey will proceed, and requests the consent of the owner and/or occupant to proceed with the survey. Should the owner and/or occupant refuse to allow the survey party chief to enter the property the project development engineer is immediately advised of the situation. They will handle the case beyond this point. The survey party will not enter any property when consent to enter has been refused until further advised by the project development engineer. The survey party chief will advise the owner and/or occupant that the survey is made a step at a time and the party will be passing through the property several times to complete the work. These numerous visits are not an indication that mistakes have been made. If the survey is a photogrammetric survey the owner and/or occupant must understand the placement and purpose of ground control targets. The public is never given questionable information by the survey party. It is much better to say, "I do not know" than to impart false information. A letter may be sent to property owners in lieu of other means of contact

	==238.2.8 Survey Property Damage==		==238.2.8 Survey Property Damage==

Hoskir: /* 238.2.17 Professional Land Surveyor Review */ fixed spelling error in the first sentence

2025-07-15T15:11:10Z

238.2.17 Professional Land Surveyor Review: fixed spelling error in the first sentence

← Older revision		Revision as of 10:11, 15 July 2025
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	==238.2.17 Professional Land Surveyor Review==		==238.2.17 Professional Land Surveyor Review==
	Property descriptions attached to a recordable document for both the acquisition of property rights (negotiated and condemned) and the conveyance of property rights, which affect the location of the ~~properties~~ boundary lines are required to have a Professional Land Surveyors (PLS) signature and seal.		Property descriptions attached to a recordable document for both the acquisition of property rights (negotiated and condemned) and the conveyance of property rights, which affect the location of the property's boundary lines are required to have a Professional Land Surveyors (PLS) signature and seal.

	The PLS assigned to a project will verify that the property descriptions written for acquisition of property rights (negotiated and condemned) and conveyance of property rights, are based on a legal survey tied to the PLS system. In the event the district PLS prepares the description, the review may be skipped as outlined in the EPG.		The PLS assigned to a project will verify that the property descriptions written for acquisition of property rights (negotiated and condemned) and conveyance of property rights, are based on a legal survey tied to the PLS system. In the event the district PLS prepares the description, the review may be skipped as outlined in the EPG.

Hoskir: /* 238.2.17 Professional Land Surveyor Review */ updated per RR4059

2025-05-22T18:55:58Z

238.2.17 Professional Land Surveyor Review: updated per RR4059

Hoskir: updated per RR4005

2025-02-18T17:05:28Z

updated per RR4005

Show changes

Hoskir: updated link

2025-02-10T21:27:24Z

updated link

← Older revision		Revision as of 16:27, 10 February 2025
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	\|'''Forms'''		\|'''Forms'''
	\|-		\|-
	\|[https://epg.modot.org/forms/DE~~%202017%20Forms~~/~~DELiaison~~/~~238.2_Sample_Letter_Notifying_Property_Owner_of_Survey~~.doc Sample Letter Notifying Property Owner of Survey Work]		\|[https://epg.modot.org/forms/general_files/DE/RW/Sample_Letter_Notifying_Property_Owner_of_Survey.doc Sample Letter Notifying Property Owner of Survey Work]
	\|-		\|-
	\|[https://epg.modot.org/forms/DE%202017%20Forms/RW/238.2_Form_A-472.pdf Property Damage Release Form A-472]		\|[https://epg.modot.org/forms/DE%202017%20Forms/RW/238.2_Form_A-472.pdf Property Damage Release Form A-472]

Hoskir: /* 238.2.7 Contacts with property owners */ updated link

2025-02-10T21:26:51Z

238.2.7 Contacts with property owners: updated link

← Older revision		Revision as of 16:26, 10 February 2025
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	==238.2.7 Contacts with property owners==		==238.2.7 Contacts with property owners==

	Prior to a request for a survey the designer sends a [https://epg.modot.org/forms/DE~~%202017%20Forms~~/~~DELiaison~~/~~238.2_Sample_Letter_Notifying_Property_Owner_of_Survey~~.doc letter to property owners] located along the proposed roadway improvement. The district Right of Way office will supply the designer with a list of property owners and their addresses. The survey party chief will contact property owners and/or occupants, if conveniently possible, prior to entering a property as a matter of respect and to promote good public relations. The survey party chief explains in general the proposed improvement, explains in layman terms how the survey will proceed, and requests the consent of the owner and/or occupant to proceed with the survey. Should the owner and/or occupant refuse to allow the survey party chief to enter the property the project development engineer is immediately advised of the situation. They will handle the case beyond this point. The survey party will not enter any property when consent to enter has been refused until further advised by the project development engineer. The survey party chief will advise the owner and/or occupant that the survey is made a step at a time and the party will be passing through the property several times to complete the work. These numerous visits are not an indication that mistakes have been made. If the survey is a photogrammetric survey the owner and/or occupant must understand the placement and purpose of ground control targets. The public is never given questionable information by the survey party. It is much better to say, "I do not know" than to impart false information. A letter may be sent to property owners in lieu of other means of contact		Prior to a request for a survey the designer sends a [https://epg.modot.org/forms/general_files/DE/RW/Sample_Letter_Notifying_Property_Owner_of_Survey.doc letter to property owners] located along the proposed roadway improvement. The district Right of Way office will supply the designer with a list of property owners and their addresses. The survey party chief will contact property owners and/or occupants, if conveniently possible, prior to entering a property as a matter of respect and to promote good public relations. The survey party chief explains in general the proposed improvement, explains in layman terms how the survey will proceed, and requests the consent of the owner and/or occupant to proceed with the survey. Should the owner and/or occupant refuse to allow the survey party chief to enter the property the project development engineer is immediately advised of the situation. They will handle the case beyond this point. The survey party will not enter any property when consent to enter has been refused until further advised by the project development engineer. The survey party chief will advise the owner and/or occupant that the survey is made a step at a time and the party will be passing through the property several times to complete the work. These numerous visits are not an indication that mistakes have been made. If the survey is a photogrammetric survey the owner and/or occupant must understand the placement and purpose of ground control targets. The public is never given questionable information by the survey party. It is much better to say, "I do not know" than to impart false information. A letter may be sent to property owners in lieu of other means of contact

	==238.2.8 Survey Property Damage==		==238.2.8 Survey Property Damage==

Hoskir: updated link

2025-02-10T21:00:25Z

updated link

← Older revision		Revision as of 16:00, 10 February 2025
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	\|[[media:238.2_Exhibit_A.docx\|Legal Description, Exhibit A]]		\|[[media:238.2_Exhibit_A.docx\|Legal Description, Exhibit A]]
	\|-		\|-
	\|[~~http~~://~~spexternalsignin~~/~~sites~~/de/~~BlogUploads~~/~~05-10-2018_SurveyPlatCheckList_DE~~.docx ~~Form 238.2.18.2~~ Plat Review Checklist]		\|[https://epg.modot.org/forms/general_files/DE/SurveyPlatCheckList_DE.docx Plat Review Checklist Form]
	\|}		\|}

Hoskir: /* 238.2.18.2 Standardization */ updated link

2025-02-10T20:40:02Z

238.2.18.2 Standardization: updated link

← Older revision		Revision as of 15:40, 10 February 2025
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	===238.2.18.2 Standardization===		===238.2.18.2 Standardization===

	Surveys, plans and descriptions should be standardized to the greatest extent throughout the department to promote efficiency, uniformity and ease of data analysis. Standardization includes the use of standard sheets, forms, procedures, monuments, archiving and procedures. A checklist for review of survey plats for compliance with Missouri Minimum Standards for property boundary surveys should be completed for every Location Survey Plat made for the department. A sample generic checklist for plat review, provided by the State Land Surveyor’s office, is shown in [~~http~~://~~spexternalsignin~~/~~sites~~/de/~~BlogUploads~~/~~05-10-2018_SurveyPlatCheckList_DE~~.docx ~~Form 238.2.18.2~~ Plat Review Checklist].		Surveys, plans and descriptions should be standardized to the greatest extent throughout the department to promote efficiency, uniformity and ease of data analysis. Standardization includes the use of standard sheets, forms, procedures, monuments, archiving and procedures. A checklist for review of survey plats for compliance with Missouri Minimum Standards for property boundary surveys should be completed for every Location Survey Plat made for the department. A sample generic checklist for plat review, provided by the State Land Surveyor’s office, is shown in [https://epg.modot.org/forms/general_files/DE/SurveyPlatCheckList_DE.docx Plat Review Checklist Form].

	===238.2.18.3 Project Responsibility===		===238.2.18.3 Project Responsibility===

Hoskir: updated RW Marker link to go to STD Plan 602.00

2024-01-11T16:43:36Z

updated RW Marker link to go to STD Plan 602.00

← Older revision		Revision as of 11:43, 11 January 2024
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	\|[[media:238.2 1 Traffic Safety-Equipment.pdf\|Traffic Safety-Equipment and Procedures]]		\|[[media:238.2 1 Traffic Safety-Equipment.pdf\|Traffic Safety-Equipment and Procedures]]
	\|-		\|-
	\|[~~[Media~~:~~238~~.~~2 RW Markers~~.~~pdf\|~~Types of RW Markers]]		\|[https://www.modot.org/media/16843 Types of RW Markers]
	\|-
	~~\|[[Media:238.2.6 RW Monument Cap.pdf\|R/W Monument Cap and Stamping]~~]
	\|-		\|-
	\|[[Media:238.2.7 RW Witness Post Decal.pdf\|RW Witness Post Decal]]		\|[[Media:238.2.7 RW Witness Post Decal.pdf\|RW Witness Post Decal]]
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	==238.2.14 Monumenting Right of Way==		==238.2.14 Monumenting Right of Way==

	To reduce the need for multiple staking of the right of way line, permanent markers will normally be set by the design survey party prior to or at the time of condemnation for conventional surveys. [~~[media~~:~~238~~.~~2 RW Markers~~.~~pdf\|~~Specific types of marker]] and markings are used for conventional surveys. In location surveys, monuments must be set according to the following guidelines and the Missouri Minimum Standards for Land Surveys.		To reduce the need for multiple staking of the right of way line, permanent markers will normally be set by the design survey party prior to or at the time of condemnation for conventional surveys. [https://www.modot.org/media/16843 Specific types of marker] and markings are used for conventional surveys. In location surveys, monuments must be set according to the following guidelines and the Missouri Minimum Standards for Land Surveys.

	Permanent monuments are set prior to the recording of the location survey plan if they will not be moved or destroyed by construction activities within six months of their installation. Until the right of way acquisition is completed, semi permanent monuments may be used. If the required permanent monuments will be disturbed by utility adjustment or construction activity, semi permanent monuments can remain until 12 months after the location survey plan is recorded. In any event, permanent monuments must be installed within 12 months after the plan has been recorded.		Permanent monuments are set prior to the recording of the location survey plan if they will not be moved or destroyed by construction activities within six months of their installation. Until the right of way acquisition is completed, semi permanent monuments may be used. If the required permanent monuments will be disturbed by utility adjustment or construction activity, semi permanent monuments can remain until 12 months after the location survey plan is recorded. In any event, permanent monuments must be installed within 12 months after the plan has been recorded.

← Older revision		Revision as of 13:55, 22 May 2025
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	==238.2.17 Professional Land Surveyor Review==		==238.2.17 Professional Land Surveyor Review==
	~~Legal~~ descriptions attached to a recordable document for both the acquisition of property rights (negotiated and condemned) and the conveyance of property rights, which affect the location of the properties boundary lines are required to have a Professional Land Surveyors (PLS) signature and seal.		Property descriptions attached to a recordable document for both the acquisition of property rights (negotiated and condemned) and the conveyance of property rights, which affect the location of the properties boundary lines are required to have a Professional Land Surveyors (PLS) signature and seal.

	The PLS assigned to a project will verify that the property descriptions written for acquisition of property rights (negotiated and condemned) and conveyance of property rights, are based on a legal survey tied to the PLS system. In the event the district PLS prepares the description, the review may be skipped as outlined in the EPG.		The PLS assigned to a project will verify that the property descriptions written for acquisition of property rights (negotiated and condemned) and conveyance of property rights, are based on a legal survey tied to the PLS system. In the event the district PLS prepares the description, the review may be skipped as outlined in the EPG.

	Prior to any right of way being negotiated, the PLS will review all descriptions if written by others to ensure these descriptions meet the following criteria:		Prior to any right of way being negotiated, the PLS will review all descriptions if written by others to ensure these descriptions meet the following criteria:
	~~: 1.~~ A Professional Land Surveyor surveyed any description of property ties to the Public Land Survey System (PLSS) used in deeds. This would include the description of the centerline if used to tie the property to the PLSS or direct traverse ties to monuments in the PLSS.		# A Professional Land Surveyor surveyed any description of property ties to the Public Land Survey System (PLSS) used in deeds. This would include the description of the centerline if used to tie the property to the PLSS or direct traverse ties to monuments in the PLSS.
	~~: 2.~~ Descriptions written follow guidance as described in the Engineering Policy Guide.		# Descriptions written follow guidance as described in the Engineering Policy Guide.
	~~: 3.~~ Leased property descriptions must be reviewed and approved by the district PLS.		# Leased property descriptions must be reviewed and approved by the district PLS.

	Once satisfied with the review, the PLS will sign and affix the PLS's seal to the property description attached to the recordable document. This includes the PLS review and approval of ~~legal~~ descriptions included in deeds conveying property exactly as it was acquired. The review and approval of the PLS must be documented, such as an email.		Once satisfied with the review, the PLS will sign and affix the PLS's seal to the property description attached to the recordable document. This includes the PLS review and approval of property descriptions included in deeds conveying property exactly as it was acquired. The review and approval of the PLS must be documented, such as an email.

	In situations where multiple recordable documents are prepared to release all outstanding interest in properties being acquired, it is not necessary to obtain multiple original exhibits. A copy of the property description signed and sealed by a PLS may be attached to the recordable document.		In situations where multiple recordable documents are prepared to release all outstanding interest in properties being acquired, it is not necessary to obtain multiple original exhibits. A copy of the property description signed and sealed by a PLS may be attached to the recordable document.

	The signature and seal of the PLS on ~~legal~~ descriptions is not required in the following situations because the locations of the boundary lines are not affected:		The signature and seal of the PLS on property descriptions is not required in the following situations because the locations of the boundary lines are not affected:
	:* When the only property right being acquired or conveyed is access rights.		* When the only property right being acquired or conveyed is access rights.
	:* When the only property right being acquired is a temporary easement.		* When the only property right being acquired is a temporary easement.
	:* When the entire property is being acquired, and the ~~legal~~ description is being copied from the last deed of record.		* When the entire property is being acquired, and the property description is being copied from the last deed of record.
	:* When an excess parcel is being conveyed exactly as it was acquired.		* When an excess parcel is being conveyed exactly as it was acquired.

	==238.2.18 Location Survey Plan==		==238.2.18 Location Survey Plan==