643.2 Utilities in Program Delivery - Revision history

Hoskir: updated forms box

2026-07-14T17:55:34Z

updated forms box

← Older revision		Revision as of 12:55, 14 July 2026
Line 30:		Line 30:
	\|-		\|-
	\| ● [https://epg.modot.org/forms/general_files/DE/UtilityStatusLetter.docx Utility Checklist for Reviewing Utility Status Letter]		\| ● [https://epg.modot.org/forms/general_files/DE/UtilityStatusLetter.docx Utility Checklist for Reviewing Utility Status Letter]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/UtilityFIeldInspectionChecklist.docx Utility Field Inspection Checklist]
	\|-		\|-
	\| ● [https://epg.modot.org/forms/general_files/DE/WaiverOfHearingForm.docx Waiver of Hearing]		\| ● [https://epg.modot.org/forms/general_files/DE/WaiverOfHearingForm.docx Waiver of Hearing]

Hoskir: /* 643.2.16.3 Inspection */ updated broken link

2026-07-14T17:53:02Z

643.2.16.3 Inspection: updated broken link

← Older revision		Revision as of 12:53, 14 July 2026
Line 486:		Line 486:

	===643.2.16.3 Inspection===		===643.2.16.3 Inspection===
	The degree of inspection needed for utility adjustments will vary considerably with the nature and location of the work and whether the Commission is responsible for any portion of the cost of reimbursement. Judgment must be used regarding the manner and regularity of inspection duties. Some phases of the work require a very close check to ensure that the highway will not be adversely affected and to ensure satisfactory performance of work in accordance with the agreement and plans. The degree of inspection may vary from spot checking of overhead installations to continuous close observation of backfilling trenches beneath proposed pavement, embankment area, or adjacent to bridge abutments. Proper inspection can ensure that the utility adjustment is completed as efficiently as possible to minimize future impacts to the utility facility and the highway construction project. A [https://epg.modot.org/forms/general_files/DE/~~UtilityFieldInspectionChecklist~~.docx Field Inspection Checklist] to assist district utilities staff responsible for inspection is available.		The degree of inspection needed for utility adjustments will vary considerably with the nature and location of the work and whether the Commission is responsible for any portion of the cost of reimbursement. Judgment must be used regarding the manner and regularity of inspection duties. Some phases of the work require a very close check to ensure that the highway will not be adversely affected and to ensure satisfactory performance of work in accordance with the agreement and plans. The degree of inspection may vary from spot checking of overhead installations to continuous close observation of backfilling trenches beneath proposed pavement, embankment area, or adjacent to bridge abutments. Proper inspection can ensure that the utility adjustment is completed as efficiently as possible to minimize future impacts to the utility facility and the highway construction project. A [https://epg.modot.org/forms/general_files/DE/UtilityFIeldInspectionChecklist.docx Field Inspection Checklist] to assist district utilities staff responsible for inspection is available.

	If it is found that any actual cost reimbursable utility adjustment is being performed by unapproved contractors, district utilities staff should direct the work to stop. The utility owner’s representative should be informed immediately and should be advised in writing that the costs incurred by an unapproved contractor are not eligible for reimbursement under provisions of the agreement. The district utilities staff can take appropriate steps to approve a subcontract and advise when the utility owner can recommence work.		If it is found that any actual cost reimbursable utility adjustment is being performed by unapproved contractors, district utilities staff should direct the work to stop. The utility owner’s representative should be informed immediately and should be advised in writing that the costs incurred by an unapproved contractor are not eligible for reimbursement under provisions of the agreement. The district utilities staff can take appropriate steps to approve a subcontract and advise when the utility owner can recommence work.

Hoskir: /* 643.2.16.2 Construction Contract Requirements */ updated broken link

2026-07-14T17:45:37Z

643.2.16.2 Construction Contract Requirements: updated broken link

← Older revision		Revision as of 12:45, 14 July 2026
Line 481:		Line 481:
	The district utilities staff will review and approve the utility owner's bid information prior to the award of the contract. The Design Liaison Engineer is available to assist the district with review of bid information if necessary. Once the district utilities staff provides concurrence, the utility owner may proceed with awarding the contract. When the utility owner is a local government agency who is also a political subdivision of the state of Missouri (e.g., city-owned utilities, county-owned utilities), a copy of the executed contract must be shared with the district utilities staff. All other utility owners are encouraged, but not required, to provide a copy of the executed contract.		The district utilities staff will review and approve the utility owner's bid information prior to the award of the contract. The Design Liaison Engineer is available to assist the district with review of bid information if necessary. Once the district utilities staff provides concurrence, the utility owner may proceed with awarding the contract. When the utility owner is a local government agency who is also a political subdivision of the state of Missouri (e.g., city-owned utilities, county-owned utilities), a copy of the executed contract must be shared with the district utilities staff. All other utility owners are encouraged, but not required, to provide a copy of the executed contract.

	A [https://epg.modot.org/forms/~~general_forms~~/DE/UtilityConsultantContractChecklist.docx checklist is available for reviewing contracts] to ensure the contract conforms to MoDOT policy and complies with applicable federal regulations.		A [https://epg.modot.org/forms/general_files/DE/UtilityConsultantContractChecklist.docx checklist is available for reviewing contracts] to ensure the contract conforms to MoDOT policy and complies with applicable federal regulations.

	When a utility owner chooses to utilize an existing continuing contract, the utility owner will submit a copy of the contract to the district utilities staff. The district utilities staff will review the contract for reasonableness of cost. If district utilities staff and the utility owner’s representative cannot agree on the reasonableness of cost, then the utility owner will be required to award a new construction contract.		When a utility owner chooses to utilize an existing continuing contract, the utility owner will submit a copy of the contract to the district utilities staff. The district utilities staff will review the contract for reasonableness of cost. If district utilities staff and the utility owner’s representative cannot agree on the reasonableness of cost, then the utility owner will be required to award a new construction contract.

Hoskir: added forms box

2026-07-14T17:20:42Z

added forms box

← Older revision		Revision as of 12:20, 14 July 2026
Line 1:		Line 1:
	<div style="float: right; margin-top: 5px; margin-left: 15px; margin-bottom: 15px;">__TOC__</div>		<div style="float: right; margin-top: 5px; margin-left: 15px; margin-bottom: 15px;">__TOC__</div>

	{\| style="margin-left:15px; margin-top:5px; border:1px solid #a9a9a9; background:#f5f5f5" width="~~275px~~" align="right"		{\| style="margin-left:15px; margin-top:5px; border:1px solid #a9a9a9; background:#f5f5f5" width="300px" align="right"
	\|-		\|-
	\| style="text-align:center;" \| '''<u>Forms</u>'''		\| style="text-align:center;" \| '''<u>Forms</u>'''
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/CertificationOfConsultant.docx Actual Cost Estimate (Example)]
	\|-		\|-
	\| ● [https://epg.modot.org/forms/general_files/DE/CertificationOfConsultant.docx Certification of Consultant]		\| ● [https://epg.modot.org/forms/general_files/DE/CertificationOfConsultant.docx Certification of Consultant]
	\|-		\|-
	\| ● [https://epg.modot.org/forms/general_files/DE/NonwrittenEasementRights_Example.docx Nonwritten Easement Rights Example]		\| ● [https://epg.modot.org/forms/general_files/DE/C-9.docx Daily Utility Report Form C-9]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/FinalInvoiceLetter.docx Final Acceptance Letter]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/FinalInvoiceReminderLetter.docx Final Invoice Reminder Letter]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/C-13.docx Final Utility Report Form C-13]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/LumpSumCostEstimate_Example.docx Lump Sum Cost Estimates (Example)]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/NonwrittenEasementRights_Example.docx Nonwritten Easement Rights (Example)]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/NoticeToProceedExampleLetter.docx Notice to Proceed Letter (Example)]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/PreAuditChecklist.docx Pre-Audit Checklist]
	\|-		\|-
	\| ● [https://epg.modot.org/forms/general_files/DE/ReportOnPersonalService.docx Report of Personal Service]		\| ● [https://epg.modot.org/forms/general_files/DE/ReportOnPersonalService.docx Report of Personal Service]
	\|-		\|-
	\| ● [https://epg.modot.org/forms/general_files/DE/UtilityConsultantContractChecklist.docx Utility Checklist for Reviewing Utility Owner's Consultant Contracts]		\| ● [https://epg.modot.org/forms/general_files/DE/UtilityConsultantContractChecklist.docx Utility Checklist for Reviewing Utility Owner's Consultant Contracts]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/UtilityStatusLetter.docx Utility Checklist for Reviewing Utility Status Letter]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/WaiverOfHearingForm.docx Waiver of Hearing]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/WaiverOfHearingLetter.docx Waiver of Hearing Letter (Example)]
	\|}		\|}

Line 375:		Line 397:

	===643.2.13.3 PS&E Submittal===		===643.2.13.3 PS&E Submittal===
	In the District Final Plans Submittal Checklist (D-12), the TPM should note any issues related to existing utility facilities or the adjustment of utility facilities either shown or not shown on the plans. Projects with “No Utility Impacts” such as some overlays, striping, bridge washing, etc. do not need a Utility Status Letter or Utility JSP. The D-12 is used for these projects. In the D-12, under Project Details – “Utilities”, the note “NO” is selected and under “Status”, select “Clear”. For all other projects, the district utilities staff will write a [https://epg.modot.org/forms/general_files/DE/~~UtilityStatusLetter.docx~~ Utility Status Letter]. The TPM will include the Utility Status Letter with the submittal of the final plans to the Design Division. The Utility Status will be defined as:		In the District Final Plans Submittal Checklist (D-12), the TPM should note any issues related to existing utility facilities or the adjustment of utility facilities either shown or not shown on the plans. Projects with “No Utility Impacts” such as some overlays, striping, bridge washing, etc. do not need a Utility Status Letter or Utility JSP. The D-12 is used for these projects. In the D-12, under Project Details – “Utilities”, the note “NO” is selected and under “Status”, select “Clear”. For all other projects, the district utilities staff will write a [https://epg.modot.org/forms/general_files/DE/utilitystatusletter Utility Status Letter]. The TPM will include the Utility Status Letter with the submittal of the final plans to the Design Division. The Utility Status will be defined as:
	# Utility facilities are present, but no conflict is anticipated with the highway construction project. Or,		# Utility facilities are present, but no conflict is anticipated with the highway construction project. Or,
	# All utility facilities requiring adjustment to allow highway construction have been physically adjusted on the project. Or,		# All utility facilities requiring adjustment to allow highway construction have been physically adjusted on the project. Or,

Hoskir: /* 643.2.13.3 PS&E Submittal */

2026-07-14T17:04:50Z

643.2.13.3 PS&E Submittal

← Older revision		Revision as of 12:04, 14 July 2026
Line 375:		Line 375:

	===643.2.13.3 PS&E Submittal===		===643.2.13.3 PS&E Submittal===
	In the District Final Plans Submittal Checklist (D-12), the TPM should note any issues related to existing utility facilities or the adjustment of utility facilities either shown or not shown on the plans. Projects with “No Utility Impacts” such as some overlays, striping, bridge washing, etc. do not need a Utility Status Letter or Utility JSP. The D-12 is used for these projects. In the D-12, under Project Details – “Utilities”, the note “NO” is selected and under “Status”, select “Clear”. For all other projects, the district utilities staff will write a [https://epg.modot.org/forms/general_files/DE/~~utilitystatusletter~~ Utility Status Letter]. The TPM will include the Utility Status Letter with the submittal of the final plans to the Design Division. The Utility Status will be defined as:		In the District Final Plans Submittal Checklist (D-12), the TPM should note any issues related to existing utility facilities or the adjustment of utility facilities either shown or not shown on the plans. Projects with “No Utility Impacts” such as some overlays, striping, bridge washing, etc. do not need a Utility Status Letter or Utility JSP. The D-12 is used for these projects. In the D-12, under Project Details – “Utilities”, the note “NO” is selected and under “Status”, select “Clear”. For all other projects, the district utilities staff will write a [https://epg.modot.org/forms/general_files/DE/UtilityStatusLetter.docx Utility Status Letter]. The TPM will include the Utility Status Letter with the submittal of the final plans to the Design Division. The Utility Status will be defined as:
	# Utility facilities are present, but no conflict is anticipated with the highway construction project. Or,		# Utility facilities are present, but no conflict is anticipated with the highway construction project. Or,
	# All utility facilities requiring adjustment to allow highway construction have been physically adjusted on the project. Or,		# All utility facilities requiring adjustment to allow highway construction have been physically adjusted on the project. Or,

Hoskir at 16:49, 14 July 2026

2026-07-14T16:49:10Z

← Older revision		Revision as of 11:49, 14 July 2026
Line 1:		Line 1:
	<div style="float: right; margin-top: 5px; margin-left: 15px; margin-bottom: 15px;">__TOC__</div>		<div style="float: right; margin-top: 5px; margin-left: 15px; margin-bottom: 15px;">__TOC__</div>

			{\| style="margin-left:15px; margin-top:5px; border:1px solid #a9a9a9; background:#f5f5f5" width="275px" align="right"
			\|-
			\| style="text-align:center;" \| '''<u>Forms</u>'''
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/CertificationOfConsultant.docx Certification of Consultant]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/NonwrittenEasementRights_Example.docx Nonwritten Easement Rights Example]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/ReportOnPersonalService.docx Report of Personal Service]
			\|-
			\| ● [https://epg.modot.org/forms/general_files/DE/UtilityConsultantContractChecklist.docx Utility Checklist for Reviewing Utility Owner's Consultant Contracts]
			\|}

	==643.2.1 Introduction==		==643.2.1 Introduction==

Hoskir: EPG re-write of 643.2 per RR4225

2026-07-09T20:36:22Z

EPG re-write of 643.2 per RR4225

Show changes

Hoskir: Hoskir moved page 643.2 Local Utility Adjustments - Public and Private to 643.2 Utilities in Program Delivery: Total re-write of EPG 643

2026-07-09T20:18:28Z

Hoskir moved page 643.2 Local Utility Adjustments - Public and Private to 643.2 Utilities in Program Delivery: Total re-write of EPG 643

← Older revision	Revision as of 15:18, 9 July 2026
(No difference)

Hoskir: /* 643.2.9 Utility Adjustment Plans (to be included with agreement as Exhibit A) */ updated link to contract submittal form

2026-04-01T13:11:16Z

643.2.9 Utility Adjustment Plans (to be included with agreement as Exhibit A): updated link to contract submittal form

← Older revision		Revision as of 08:11, 1 April 2026
Line 221:		Line 221:
	==643.2.9 Utility Adjustment Plans (to be included with agreement as Exhibit A)==		==643.2.9 Utility Adjustment Plans (to be included with agreement as Exhibit A)==

	Utility adjustment plans are identified as "Exhibit A" to the agreement. The plans are prepared as previously discussed in [[#643.2.5 Proposed Utility Adjustment Plans\|EPG 643.2.5 Proposed Utility Adjustment Plans]]. They must contain sufficient details concerning location, elevation, compaction, clean up, etc. to provide for the proper adjustment of the utility. When preparing a standard agreement (i.e. Lump Sum or Actual Cost agreements) use the [~~http~~://~~wwwi~~/~~intranet~~/~~MHTCContractSubmittalForm~~.~~dotx~~ MHTC Contract Submittal Form] to submit the set of the plans as Exhibit A to Chief Counsels Office (CCO) together with sufficient copies of the agreement. When preparing documentation for relocation executed under a Master Reimbursable Utility Agreement (MRUA), include exhibit A with the letter to the utility company as well as with the letter to Financial Services requesting payment.		Utility adjustment plans are identified as "Exhibit A" to the agreement. The plans are prepared as previously discussed in [[#643.2.5 Proposed Utility Adjustment Plans\|EPG 643.2.5 Proposed Utility Adjustment Plans]]. They must contain sufficient details concerning location, elevation, compaction, clean up, etc. to provide for the proper adjustment of the utility. When preparing a standard agreement (i.e. Lump Sum or Actual Cost agreements) use the [https://epg.modot.org/forms/general_files/CCO/MHTC_Contract_Submittal_Form.docx MHTC Contract Submittal Form] to submit the set of the plans as Exhibit A to Chief Counsels Office (CCO) together with sufficient copies of the agreement. When preparing documentation for relocation executed under a Master Reimbursable Utility Agreement (MRUA), include exhibit A with the letter to the utility company as well as with the letter to Financial Services requesting payment.

	When the plans are too bulky to attach to the agreement, an identification stamp (filled in completely except for the date), as shown below, is placed on the first sheet of the plans:		When the plans are too bulky to attach to the agreement, an identification stamp (filled in completely except for the date), as shown below, is placed on the first sheet of the plans:
Line 227:		Line 227:
	'''EXHIBIT A'''		'''EXHIBIT A'''

	Part of Contract dated ____________________ Between Highways and Transportation Commission and ____________________ Route, ____________________, County, ____________________ Job No. ____________________ Sheet 1 of ____________________		Part of Contract dated ____________________ Between Highways and Transportation Commission and ____________________ Route, ____________________, County, ____________________ Job No. ____________________ Sheet 1 of ____________________

	==643.2.10 Roadway Plans and Job Special Provisions==		==643.2.10 Roadway Plans and Job Special Provisions==

Hoskir: fixed broken link

2026-01-29T13:55:17Z

fixed broken link

← Older revision		Revision as of 08:55, 29 January 2026
Line 497:		Line 497:
	* If the project sponsor does not wish to subject betterment materials (as defined below in EPG 643.2.1.21.3 Buy America for Utilities Definitions) to Buy America provisions, then the betterment must be excluded from the utility contract that includes work eligible for federal reimbursement.		* If the project sponsor does not wish to subject betterment materials (as defined below in EPG 643.2.1.21.3 Buy America for Utilities Definitions) to Buy America provisions, then the betterment must be excluded from the utility contract that includes work eligible for federal reimbursement.

	* Per [~~http~~://~~cfr~~.~~vlex~~.~~com~~/~~vid~~/~~635~~-~~410~~-~~buy~~-~~america~~-~~requirements~~-~~19725360~~ 23 CFR 635.410], Non-domestic iron and steel materials can be used provided the cost of such materials do not exceed one-tenth of one percent (0.1%) of the individual utility contract amount, or $2,500.00, whichever is greater.		* Per [https://www.ecfr.gov/current/title-23/chapter-I/subchapter-G/part-635/subpart-D/section-635.410 23 CFR 635.410], Non-domestic iron and steel materials can be used provided the cost of such materials do not exceed one-tenth of one percent (0.1%) of the individual utility contract amount, or $2,500.00, whichever is greater.

	* Per 23 CFR 635.410, the work to be performed under the utility contract may include foreign iron and steel products if the cost of the Buy America compliant materials will cause the cost of the work to increase by at least 25%. To determine applicability of this provision, one of the following two procedures shall be used:		* Per 23 CFR 635.410, the work to be performed under the utility contract may include foreign iron and steel products if the cost of the Buy America compliant materials will cause the cost of the work to increase by at least 25%. To determine applicability of this provision, one of the following two procedures shall be used: