Category:108 Prosecution and Progress - Revision history

Hoskir: updated links

2025-09-08T19:50:53Z

updated links

← Older revision		Revision as of 14:50, 8 September 2025
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	It is the responsibility of the contractor to furnish adequate forces for meeting specified project schedules as well as quality requirements. The Resident Engineer should bring unsatisfactory progress to the contractor's attention in writing. Send copies of such letters to the District Engineer and Construction & Materials. If the contractor fails to respond in keeping with the intent of [https://www.modot.org/missouri-standard-specifications-highway-construction Sec 108], the matter must be brought immediately to the attention of the district office and the Division of Construction and Materials.		It is the responsibility of the contractor to furnish adequate forces for meeting specified project schedules as well as quality requirements. The Resident Engineer should bring unsatisfactory progress to the contractor's attention in writing. Send copies of such letters to the District Engineer and Construction & Materials. If the contractor fails to respond in keeping with the intent of [https://www.modot.org/missouri-standard-specifications-highway-construction Sec 108], the matter must be brought immediately to the attention of the district office and the Division of Construction and Materials.

	This article also discusses critical and key [[~~:category:108 Prosecution and Progress#~~108.16 Project Dates\|project dates]] and [[~~:category:~~108 ~~Prosecution and Progress~~#108.7.~~1 Extensions or Adjustments of Time~~\|extensions or adjustments of time]] when progress is adversely affected by items beyond a contractor’s control.		This article also discusses critical and key [[108.16 Project Dates\|project dates]] and [[108.7_Contract_Time_for_Completion_of_the_Work#108.7.1_Extensions_or_Adjustments_of_Time\|extensions or adjustments of time]] when progress is adversely affected by items beyond a contractor’s control.

	[[image:108.jpg\|center\|425px]]		[[image:108.jpg\|center\|425px]]

Hoskir: moved sub sections (ex. 108.1) to their own page

2025-04-23T18:02:28Z

moved sub sections (ex. 108.1) to their own page

Show changes

Hoskir: /* 108.16.1 Informational Dates */ added reference link to EPG 105.15.2 per email

2025-01-29T14:49:44Z

108.16.1 Informational Dates: added reference link to EPG 105.15.2 per email

← Older revision		Revision as of 09:49, 29 January 2025
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	:'''6. Open to Traffic Date (OPTF)''' - Leave this field blank except for special program projects that are designated by the Division to have the “opening” date documented. When required, this date serves as a measure of progress towards completion of the special program. ''Smooth Road Initiative'' and ''Focus on Bridges'' are examples of past programs that required tracking of the Open to Traffic date. The Division will let the REs know what programs require tracking and what parameters constitute the project as being “Open to Traffic”.		:'''6. Open to Traffic Date (OPTF)''' - Leave this field blank except for special program projects that are designated by the Division to have the “opening” date documented. When required, this date serves as a measure of progress towards completion of the special program. ''Smooth Road Initiative'' and ''Focus on Bridges'' are examples of past programs that required tracking of the Open to Traffic date. The Division will let the REs know what programs require tracking and what parameters constitute the project as being “Open to Traffic”.
	:'''7. Date of Final Inspection''' - See Sec 105.10.7 and [[:Category:105 Control of Work#105.15.1.4 Acceptance for Maintenance (Final Inspection)\|EPG 105.15.1.4 Acceptance for Maintenance (Final Inspection)]] for detail on the Final Inspection. This is the date of the Final Inspection, which is when all corrections and [[:Category:105 Control of Work#105.15.1.2 Exceptions\|exceptions]] are complete on the last remaining project to be finally inspected in the contract. This date will be pulled from AWP by Cognos and listed on the Final Acceptance form. (See QRG [http://epg.modot.mo.gov/forms/CM/AWP_CO_Contract_Times.doc AWP CO Contract Times]). The Final Inspection Date is entered into AWP by the Project Office.		:'''7. Date of Final Inspection''' - See Sec 105.10.7 and [[:Category:105 Control of Work#105.15.1.4 Acceptance for Maintenance (Final Inspection)\|EPG 105.15.1.4 Acceptance for Maintenance (Final Inspection)]] for detail on the Final Inspection. This is the date of the Final Inspection, which is when all corrections and [[:Category:105 Control of Work#105.15.1.2 Exceptions\|exceptions]] are complete on the last remaining project to be finally inspected in the contract. This date will be pulled from AWP by Cognos and listed on the Final Acceptance form. (See QRG [http://epg.modot.mo.gov/forms/CM/AWP_CO_Contract_Times.doc AWP CO Contract Times]). The Final Inspection Date is entered into AWP by the Project Office.
	:'''8. Acceptance Date (ACCEPT-DT)''' - This is the Final Acceptance date as confirmed and documented by the District Construction & Materials Engineer (DCE) on the [https://epg.modot.org/forms/CM/Final_Acceptance_C_239.pdf Final Acceptance Report (C-239)]. The DCE makes Final Acceptance after receiving the Final Inspection notice from the RE and confirming that all requirements listed in [https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.15.2] have been met. Final Acceptance should be made as soon as possible after receiving the final documentation from the contractor, but no later than the 30 day maximum allowed per [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 105.10.7]. The Final Acceptance date is entered by the District Final Plans and Reports Processor.		:'''8. Acceptance Date (ACCEPT-DT)''' - This is the Final Acceptance date as confirmed and documented by the District Construction & Materials Engineer (DCE) on the [https://epg.modot.org/forms/CM/Final_Acceptance_C_239.pdf Final Acceptance Report (C-239)]. Reference [[:Category:105_Control_of_Work#105.15.2_Final_Acceptance\|EPG 105.15.2 Final Acceptance]]. The DCE makes Final Acceptance after receiving the Final Inspection notice from the RE and confirming that all requirements listed in [https://www.modot.org/missouri-standard-specifications-highway-construction Sec 105.15.2] have been met. Final Acceptance should be made as soon as possible after receiving the final documentation from the contractor, but no later than the 30 day maximum allowed per [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 105.10.7]. The Final Acceptance date is entered by the District Final Plans and Reports Processor.
	:'''9. 030 Project Data ready for Matls Summary (MCF)''' - The date is entered by the project office when the last change order is approved or when it is determined that the current contract quantities are final. The date is used to notify district materials personnel that the materials summary may be completed.		:'''9. 030 Project Data ready for Matls Summary (MCF)''' - The date is entered by the project office when the last change order is approved or when it is determined that the current contract quantities are final. The date is used to notify district materials personnel that the materials summary may be completed.
	:'''10. 040 Date Final Plans Recvd at District (FPR)''' - After the project office completes the as built plans, the RE shall notify the DFP&RP by email that the project is complete and ready for review by the district. After confirming all final documents are present in eProjects, the DFP&RP shall enter the date as built plans were received by the district.		:'''10. 040 Date Final Plans Recvd at District (FPR)''' - After the project office completes the as built plans, the RE shall notify the DFP&RP by email that the project is complete and ready for review by the district. After confirming all final documents are present in eProjects, the DFP&RP shall enter the date as built plans were received by the district.

Hoskir: Text replacement - "External Civil Rights" to "Business Development and Compliance"

2025-01-09T21:18:38Z

Text replacement - "External Civil Rights" to "Business Development and Compliance"

Hoskir: Text replacement - "ECR" to "BDC"

2025-01-09T21:07:46Z

Text replacement - "ECR" to "BDC"

Hoskir at 18:22, 12 December 2024

2024-12-12T18:22:36Z

← Older revision		Revision as of 13:22, 12 December 2024
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	Contract Site Times are records of the overall contract time-related information specific to contract. There are three types of contract site time records: Available Time, Calendar Time and Completion Date. These records are used for both the Overall Contract Time and for Milestones associated with the contracts. For more detail on administration of Contract Time, reference the following QRGs: [https://epg.modot.org/forms/CM/AWP_CO_Contract_Times.doc AWP CO Contract Times] and [https://epg.modot.org/forms/CM/AWP_CO_3ChangeOrderTimeExtension.doc Change Order Time Extension].		Contract Site Times are records of the overall contract time-related information specific to contract. There are three types of contract site time records: Available Time, Calendar Time and Completion Date. These records are used for both the Overall Contract Time and for Milestones associated with the contracts. For more detail on administration of Contract Time, reference the following QRGs: [https://epg.modot.org/forms/CM/AWP_CO_Contract_Times.doc AWP CO Contract Times] and [https://epg.modot.org/forms/CM/AWP_CO_3ChangeOrderTimeExtension.doc Change Order Time Extension].

	[[Category:~~100 General~~]]		[[Category:100_GENERAL]]

Hoskir at 20:38, 26 November 2024

2024-11-26T20:38:18Z

← Older revision		Revision as of 15:38, 26 November 2024
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	===108.16.2 Contract Site Times===		===108.16.2 Contract Site Times===
	Contract Site Times are records of the overall contract time-related information specific to contract. There are three types of contract site time records: Available Time, Calendar Time and Completion Date. These records are used for both the Overall Contract Time and for Milestones associated with the contracts. For more detail on administration of Contract Time, reference the following QRGs: [https://epg.modot.org/forms/CM/AWP_CO_Contract_Times.doc AWP CO Contract Times] and [https://epg.modot.org/forms/CM/AWP_CO_3ChangeOrderTimeExtension.doc Change Order Time Extension].		Contract Site Times are records of the overall contract time-related information specific to contract. There are three types of contract site time records: Available Time, Calendar Time and Completion Date. These records are used for both the Overall Contract Time and for Milestones associated with the contracts. For more detail on administration of Contract Time, reference the following QRGs: [https://epg.modot.org/forms/CM/AWP_CO_Contract_Times.doc AWP CO Contract Times] and [https://epg.modot.org/forms/CM/AWP_CO_3ChangeOrderTimeExtension.doc Change Order Time Extension].

			[[Category:100 General]]

Hoskir: /* 108.16.1 Informational Dates */ updated per RR3955

2024-11-20T21:46:09Z

108.16.1 Informational Dates: updated per RR3955

Show changes

Legged1: /* 108.1 Subletting of Contract (for Sec 108.1) */ updated per RR3703

2024-11-06T15:16:23Z

108.1 Subletting of Contract (for Sec 108.1): updated per RR3703

← Older revision		Revision as of 10:16, 6 November 2024
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	The prime contractor is obligated to do a specified portion of the work, as indicated in [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 108.1.1]. Any exception to this clause of the contract must be approved by the Division of [http://sharepoint/systemdelivery/cm/Pages/default.aspx Construction and Materials] and a change order must be issued to establish the revised terms.		The prime contractor is obligated to do a specified portion of the work, as indicated in [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 108.1.1]. Any exception to this clause of the contract must be approved by the Division of [http://sharepoint/systemdelivery/cm/Pages/default.aspx Construction and Materials] and a change order must be issued to establish the revised terms.

	Specifications permit the contractor to utilize approved subcontractors to perform up to ~~60 per cent~~ of the work under subcontract agreement. The Commission is not a party to the subcontract agreement, but holds final approval on all subcontract requests.		Specifications permit the contractor to utilize approved subcontractors to perform up to 70 percent of the work under subcontract agreement. The Commission is not a party to the subcontract agreement, but holds final approval on all subcontract requests.

	===108.1.1 Review and Approval of a Subcontract Request ===		===108.1.1 Review and Approval of a Subcontract Request ===

Hoskir: /* 108.1.1 Review and Approval of a Subcontract Request */ updated per email from Jennifer S.

2024-03-20T13:37:47Z

108.1.1 Review and Approval of a Subcontract Request: updated per email from Jennifer S.

← Older revision		Revision as of 08:37, 20 March 2024
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	:'''2.''' For DBE requests, verify that the unit price and quantity matches what is on the DBE Identification Submittal Form. If there are line items listed on the C-220 for a DBE that go beyond the DBE Identification Submittal found in the contract, verify whether they can be counted for DBE credit and if they do not count, a separate C-220 should be submitted for these line items. For more information on DBE requests, refer to the article on DBE Subcontracting. If additional DBE subcontractors, suppliers, manufacturers or brokers are proposed by the prime contractor after the project commences, the engineer should work with the contractor to complete the [https://epg.modot.org/forms/CM/DBE_Change_Form.pdf "DBE Change" form] so that the total utilization of DBEs can be accounted for on the project towards MoDOT’s overall statewide DBE goal attainment. In addition, any added DBEs need to be evaluated for CUF.		:'''2.''' For DBE requests, verify that the unit price and quantity matches what is on the DBE Identification Submittal Form. If there are line items listed on the C-220 for a DBE that go beyond the DBE Identification Submittal found in the contract, verify whether they can be counted for DBE credit and if they do not count, a separate C-220 should be submitted for these line items. For more information on DBE requests, refer to the article on DBE Subcontracting. If additional DBE subcontractors, suppliers, manufacturers or brokers are proposed by the prime contractor after the project commences, the engineer should work with the contractor to complete the [https://epg.modot.org/forms/CM/DBE_Change_Form.pdf "DBE Change" form] so that the total utilization of DBEs can be accounted for on the project towards MoDOT’s overall statewide DBE goal attainment. In addition, any added DBEs need to be evaluated for CUF.

	:'''3.''' The Line No. and Description should be as shown in the contract. If the Quantity and/or Subcontracted Unit Price differ from ~~the values in~~ the contract~~, ensure~~ they match ~~what is~~ in the subcontract agreement between the prime and sub. This is necessary ~~since~~ the total percent sublet ~~is determined by subcontracted prices and quantity of the~~ 1<sup>st</sup> tier subcontracts.		:'''3.''' The Line No. and item Description should be as shown in the contract. However, the Quantity and/or the Subcontracted Unit Price will often differ from the contract; this is acceptable as long as they match the values in the subcontract agreement between the prime and the sub. Additionally, in rare cases, even the unit of measure might differ. For example, let’s say the contract line item is Diamond Grinding – 10,000 SY @ $3/SY = $30,000, yet the C-220 shows “Diamond Grinding (per hour)” with a quantity of 100 @ $250 = $25,000. This is acceptable if those are the terms in the subcontract agreement. Since there is not a field to show a revised Unit of Measure, the form instructions require the contractor to state the revised unit of measure in the Description. Also, even though their subcontract agreement may not include an estimated quantity, insist that your contractor provide an estimated quantity on the C-220. All of the above data is necessary for AWP to accurately track the total percent sublet on 1<sup>st</sup> tier subcontracts.

	:'''4.''' Verify that all 1st tier requests include all work they plan to perform, as well as all work they plan to sublet to a 2<sup>nd</sup> tier sub. The 2<sup>nd</sup> tier request will only list items the 2<sup>nd</sup> tier plans to perform. See [[#108.1.2 Second Tier Subcontracting\|EPG 108.1.2 Second Tier Subcontracting]] and [[#108.1.3 Disadvantaged Business Enterprises (DBE) Subcontracting\|EPG 108.1.3 Disadvantaged Business Enterprise Subcontracting]] for more information.		:'''4.''' Verify that all 1st tier requests include all work they plan to perform, as well as all work they plan to sublet to a 2<sup>nd</sup> tier sub. The 2<sup>nd</sup> tier request will only list items the 2<sup>nd</sup> tier plans to perform. See [[#108.1.2 Second Tier Subcontracting\|EPG 108.1.2 Second Tier Subcontracting]] and [[#108.1.3 Disadvantaged Business Enterprises (DBE) Subcontracting\|EPG 108.1.3 Disadvantaged Business Enterprise Subcontracting]] for more information.

← Older revision		Revision as of 16:18, 9 January 2025
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	===108.1.3 Disadvantaged Business Enterprises (DBE) Subcontracting===		===108.1.3 Disadvantaged Business Enterprises (DBE) Subcontracting===

	Note that compliance with Sec 108.1.1 and DBE goals are distinctly separate issues and are based on different requirements, as stated in this article. Most contracts with federal participation include a goal for the amount of work to be awarded to [http://www.modot.org/business/contractor_resources/External_Civil_Rights/DBE_program.htm disadvantaged business enterprises (DBE)]. At the time of bid, all bidders are required to list on the [https://epg.modot.org/forms/CM/DBE_Identification_Submittal_Form_MoDOT_Excel.xlsm DBE Identification Submittal Form] all proposed DBE subcontractors, suppliers and haulers to be used on that contract, including the amount for each line item on each subcontract. If the totals do not meet or exceed the goal, the bidder must document all good faith efforts to meet the goal. After award of the contract, MoDOT's [http://sharepoint/systemdelivery/ec/Pages/default.aspx ~~External Civil Rights~~ Division] must approve any change to the DBE commitment. In addition, all bidders must submit the [https://epg.modot.org/forms/CM/DBE_and_non_DBE_Subcontractor_Reporting_Form.pdf DBE and Non-DBE Subcontractor Reporting Form]. The DBE and Non-DBE Subcontractor Reporting Form will be due by the last day of the month of the letting being reported.		Note that compliance with Sec 108.1.1 and DBE goals are distinctly separate issues and are based on different requirements, as stated in this article. Most contracts with federal participation include a goal for the amount of work to be awarded to [http://www.modot.org/business/contractor_resources/External_Civil_Rights/DBE_program.htm disadvantaged business enterprises (DBE)]. At the time of bid, all bidders are required to list on the [https://epg.modot.org/forms/CM/DBE_Identification_Submittal_Form_MoDOT_Excel.xlsm DBE Identification Submittal Form] all proposed DBE subcontractors, suppliers and haulers to be used on that contract, including the amount for each line item on each subcontract. If the totals do not meet or exceed the goal, the bidder must document all good faith efforts to meet the goal. After award of the contract, MoDOT's [http://sharepoint/systemdelivery/ec/Pages/default.aspx Business Development and Compliance Division] must approve any change to the DBE commitment. In addition, all bidders must submit the [https://epg.modot.org/forms/CM/DBE_and_non_DBE_Subcontractor_Reporting_Form.pdf DBE and Non-DBE Subcontractor Reporting Form]. The DBE and Non-DBE Subcontractor Reporting Form will be due by the last day of the month of the letting being reported.
	<div id="Once a project is awarded,"></div>		<div id="Once a project is awarded,"></div>
	Once a project is awarded, the contractor must submit a Request to Subcontract Work on Form C-220 to the RE for all DBE subcontractors listed on the DBE Identification Submittal Form with the bid. There may be changes proposed with a C-220 that require BDC pre-approval and others that do not. If additional DBE subcontractors, suppliers, manufacturers or brokers are proposed by the prime contractor after the project commences, the engineer should work with the contractor to complete the [https://epg.modot.org/forms/CM/DBE_Change_Form.pdf DBE Change form] so that the total utilization of DBEs can be accounted for on the project towards MoDOT’s overall statewide DBE goal attainment. In addition, any added DBEs need to be evaluated for CUF.		Once a project is awarded, the contractor must submit a Request to Subcontract Work on Form C-220 to the RE for all DBE subcontractors listed on the DBE Identification Submittal Form with the bid. There may be changes proposed with a C-220 that require BDC pre-approval and others that do not. If additional DBE subcontractors, suppliers, manufacturers or brokers are proposed by the prime contractor after the project commences, the engineer should work with the contractor to complete the [https://epg.modot.org/forms/CM/DBE_Change_Form.pdf DBE Change form] so that the total utilization of DBEs can be accounted for on the project towards MoDOT’s overall statewide DBE goal attainment. In addition, any added DBEs need to be evaluated for CUF.
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	:* If DBEs are working in a 2<sup>nd</sup> tier capacity.		:* If DBEs are working in a 2<sup>nd</sup> tier capacity.

	Additional work items can be added to any DBE subcontractor, and additional DBE subcontractors can be utilized for other work items, but no DBE work disclosed on the DBE Identification Submittal Form can be changed without approval from MoDOT's ~~External Civil Rights~~ division.		Additional work items can be added to any DBE subcontractor, and additional DBE subcontractors can be utilized for other work items, but no DBE work disclosed on the DBE Identification Submittal Form can be changed without approval from MoDOT's Business Development and Compliance division.

	Any work subcontracted from a 1<sup>st</sup> tier DBE contractor to a 2<sup>nd</sup> tier non-DBE contractor will not count towards the DBE contract goal.		Any work subcontracted from a 1<sup>st</sup> tier DBE contractor to a 2<sup>nd</sup> tier non-DBE contractor will not count towards the DBE contract goal.
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	After a subcontract has been cancelled, the percentages of work sublet to date should be adjusted. The work involved in the canceled subcontract quite often is proposed to be sublet again. If condition (a) or (b), above, has been met, the proposal should then be handled as a normal request for approval of subcontract.		After a subcontract has been cancelled, the percentages of work sublet to date should be adjusted. The work involved in the canceled subcontract quite often is proposed to be sublet again. If condition (a) or (b), above, has been met, the proposal should then be handled as a normal request for approval of subcontract.

	If the contractor requests replacement of a DBE subcontractor, approval must first be obtained from the ~~External Civil Rights~~ Division.		If the contractor requests replacement of a DBE subcontractor, approval must first be obtained from the Business Development and Compliance Division.

	If any subcontractor is replaced for any reason, the existing subcontract item(s) of work for that subcontractor are removed from AWP. Remarks indicating the reason for the revision are included in the record. No revision of the original C-220 is required. The new subcontractor shall be added using the normal C-220 subcontract process documenting the items of work to be performed.		If any subcontractor is replaced for any reason, the existing subcontract item(s) of work for that subcontractor are removed from AWP. Remarks indicating the reason for the revision are included in the record. No revision of the original C-220 is required. The new subcontractor shall be added using the normal C-220 subcontract process documenting the items of work to be performed.
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	:'''12. 095 Materials Summary Approved by HQ (SAH)''' - The date is entered by the CM-Division after the materials summary is approved.		:'''12. 095 Materials Summary Approved by HQ (SAH)''' - The date is entered by the CM-Division after the materials summary is approved.
	:'''13. 050 Date Final Plans Received at HQ (DFPR)''' - After the district check of the as built plans is complete, the DFP&RP shall notify the Final Plans Reviewer by email that the project is ready for final review and processing. After confirming that all needed documents are present in eProjects, the Final Plans Reviewer will enter the date into this record to indicate the plans have been received by CM-Division.		:'''13. 050 Date Final Plans Received at HQ (DFPR)''' - After the district check of the as built plans is complete, the DFP&RP shall notify the Final Plans Reviewer by email that the project is ready for final review and processing. After confirming that all needed documents are present in eProjects, the Final Plans Reviewer will enter the date into this record to indicate the plans have been received by CM-Division.
	:'''14. 100 Date Sent to DBE (SDBE)''' - The Final Plans Reviewer enters this date when the as built plans are sent to ~~External Civil Rights~~ (BDC) for their review.		:'''14. 100 Date Sent to DBE (SDBE)''' - The Final Plans Reviewer enters this date when the as built plans are sent to Business Development and Compliance (BDC) for their review.
	:'''15. 105 – Date Approved by DBE (ADBE)''' - The date the BDC approved the final DBE participation of the project. The date is populated by the BDC.		:'''15. 105 – Date Approved by DBE (ADBE)''' - The date the BDC approved the final DBE participation of the project. The date is populated by the BDC.
	:'''16. 110 Date Received from DBE (RDBE)''' - The Final Plans Reviewer enters this date when the as built plans are received from BDC after their review.		:'''16. 110 Date Received from DBE (RDBE)''' - The Final Plans Reviewer enters this date when the as built plans are received from BDC after their review.

← Older revision		Revision as of 16:07, 9 January 2025
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	Note that compliance with Sec 108.1.1 and DBE goals are distinctly separate issues and are based on different requirements, as stated in this article. Most contracts with federal participation include a goal for the amount of work to be awarded to [http://www.modot.org/business/contractor_resources/External_Civil_Rights/DBE_program.htm disadvantaged business enterprises (DBE)]. At the time of bid, all bidders are required to list on the [https://epg.modot.org/forms/CM/DBE_Identification_Submittal_Form_MoDOT_Excel.xlsm DBE Identification Submittal Form] all proposed DBE subcontractors, suppliers and haulers to be used on that contract, including the amount for each line item on each subcontract. If the totals do not meet or exceed the goal, the bidder must document all good faith efforts to meet the goal. After award of the contract, MoDOT's [http://sharepoint/systemdelivery/ec/Pages/default.aspx External Civil Rights Division] must approve any change to the DBE commitment. In addition, all bidders must submit the [https://epg.modot.org/forms/CM/DBE_and_non_DBE_Subcontractor_Reporting_Form.pdf DBE and Non-DBE Subcontractor Reporting Form]. The DBE and Non-DBE Subcontractor Reporting Form will be due by the last day of the month of the letting being reported.		Note that compliance with Sec 108.1.1 and DBE goals are distinctly separate issues and are based on different requirements, as stated in this article. Most contracts with federal participation include a goal for the amount of work to be awarded to [http://www.modot.org/business/contractor_resources/External_Civil_Rights/DBE_program.htm disadvantaged business enterprises (DBE)]. At the time of bid, all bidders are required to list on the [https://epg.modot.org/forms/CM/DBE_Identification_Submittal_Form_MoDOT_Excel.xlsm DBE Identification Submittal Form] all proposed DBE subcontractors, suppliers and haulers to be used on that contract, including the amount for each line item on each subcontract. If the totals do not meet or exceed the goal, the bidder must document all good faith efforts to meet the goal. After award of the contract, MoDOT's [http://sharepoint/systemdelivery/ec/Pages/default.aspx External Civil Rights Division] must approve any change to the DBE commitment. In addition, all bidders must submit the [https://epg.modot.org/forms/CM/DBE_and_non_DBE_Subcontractor_Reporting_Form.pdf DBE and Non-DBE Subcontractor Reporting Form]. The DBE and Non-DBE Subcontractor Reporting Form will be due by the last day of the month of the letting being reported.
	<div id="Once a project is awarded,"></div>		<div id="Once a project is awarded,"></div>
	Once a project is awarded, the contractor must submit a Request to Subcontract Work on Form C-220 to the RE for all DBE subcontractors listed on the DBE Identification Submittal Form with the bid. There may be changes proposed with a C-220 that require ~~ECR~~ pre-approval and others that do not. If additional DBE subcontractors, suppliers, manufacturers or brokers are proposed by the prime contractor after the project commences, the engineer should work with the contractor to complete the [https://epg.modot.org/forms/CM/DBE_Change_Form.pdf DBE Change form] so that the total utilization of DBEs can be accounted for on the project towards MoDOT’s overall statewide DBE goal attainment. In addition, any added DBEs need to be evaluated for CUF.		Once a project is awarded, the contractor must submit a Request to Subcontract Work on Form C-220 to the RE for all DBE subcontractors listed on the DBE Identification Submittal Form with the bid. There may be changes proposed with a C-220 that require BDC pre-approval and others that do not. If additional DBE subcontractors, suppliers, manufacturers or brokers are proposed by the prime contractor after the project commences, the engineer should work with the contractor to complete the [https://epg.modot.org/forms/CM/DBE_Change_Form.pdf DBE Change form] so that the total utilization of DBEs can be accounted for on the project towards MoDOT’s overall statewide DBE goal attainment. In addition, any added DBEs need to be evaluated for CUF.

	The following are items that require ~~ECR~~ approval:		The following are items that require BDC approval:
	:* Contractor proposes to eliminate one or more DBEs initially committed on the DBE submittal form (see [https://epg.modot.org/forms/CM/DBE_Change_Form.pdf DBE Termination Form]),		:* Contractor proposes to eliminate one or more DBEs initially committed on the DBE submittal form (see [https://epg.modot.org/forms/CM/DBE_Change_Form.pdf DBE Termination Form]),
	:* Contractor proposes a reduction in the quantities for DBE firms initially committed on the DBE submittal form,		:* Contractor proposes a reduction in the quantities for DBE firms initially committed on the DBE submittal form,
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	:'''12. 095 Materials Summary Approved by HQ (SAH)''' - The date is entered by the CM-Division after the materials summary is approved.		:'''12. 095 Materials Summary Approved by HQ (SAH)''' - The date is entered by the CM-Division after the materials summary is approved.
	:'''13. 050 Date Final Plans Received at HQ (DFPR)''' - After the district check of the as built plans is complete, the DFP&RP shall notify the Final Plans Reviewer by email that the project is ready for final review and processing. After confirming that all needed documents are present in eProjects, the Final Plans Reviewer will enter the date into this record to indicate the plans have been received by CM-Division.		:'''13. 050 Date Final Plans Received at HQ (DFPR)''' - After the district check of the as built plans is complete, the DFP&RP shall notify the Final Plans Reviewer by email that the project is ready for final review and processing. After confirming that all needed documents are present in eProjects, the Final Plans Reviewer will enter the date into this record to indicate the plans have been received by CM-Division.
	:'''14. 100 Date Sent to DBE (SDBE)''' - The Final Plans Reviewer enters this date when the as built plans are sent to External Civil Rights (~~ECR~~) for their review.		:'''14. 100 Date Sent to DBE (SDBE)''' - The Final Plans Reviewer enters this date when the as built plans are sent to External Civil Rights (BDC) for their review.
	:'''15. 105 – Date Approved by DBE (ADBE)''' - The date the ~~ECR~~ approved the final DBE participation of the project. The date is populated by the ~~ECR~~.		:'''15. 105 – Date Approved by DBE (ADBE)''' - The date the BDC approved the final DBE participation of the project. The date is populated by the BDC.
	:'''16. 110 Date Received from DBE (RDBE)''' - The Final Plans Reviewer enters this date when the as built plans are received from ~~ECR~~ after their review.		:'''16. 110 Date Received from DBE (RDBE)''' - The Final Plans Reviewer enters this date when the as built plans are received from BDC after their review.
	:'''17. Contract Closed for CRLMS Date (CRLMS-DT)''' - This date represents the review and approval of the final DBE participation for a contract. Entry of this date is necessary for the project data to be reported on the DBE Uniform Report. The date is populated by ~~ECR~~.		:'''17. Contract Closed for CRLMS Date (CRLMS-DT)''' - This date represents the review and approval of the final DBE participation for a contract. Entry of this date is necessary for the project data to be reported on the DBE Uniform Report. The date is populated by BDC.
	:'''18. 060 Date Final Plans Check is Complete (FPC)''' - The Final Plans Reviewer will enter this date after completing the review of the as built plans and approving the final estimate as the second level of approval.		:'''18. 060 Date Final Plans Check is Complete (FPC)''' - The Final Plans Reviewer will enter this date after completing the review of the as built plans and approving the final estimate as the second level of approval.
	:'''19. Contract Items Complete Date (CICM)''' - This will be the same date as the date of the Final Payment letter (Surety Letter) from the Financial Services office, which occurs after the FS Controller approves the final estimate as the third and final level of approval. The date is entered by the Final Plans Reviewer.		:'''19. Contract Items Complete Date (CICM)''' - This will be the same date as the date of the Final Payment letter (Surety Letter) from the Financial Services office, which occurs after the FS Controller approves the final estimate as the third and final level of approval. The date is entered by the Final Plans Reviewer.