Category:129 Public Involvement - Revision history

Hoskir: /* 129.6.4 Presentation for Location and Design Approval to the Commission and Commission Actions Needed */ updated link to agenda checklist / backup schedule

2025-11-19T17:22:41Z

129.6.4 Presentation for Location and Design Approval to the Commission and Commission Actions Needed: updated link to agenda checklist / backup schedule

← Older revision		Revision as of 12:22, 19 November 2025
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	:* The DLE will then submit the information via e-mail addressed to “Commission Exhibit”.		:* The DLE will then submit the information via e-mail addressed to “Commission Exhibit”.
	:* For each item placed on the monthly Commission agenda, any conflict of interest for the Commissioners must be established. A Commission property layer is available on [http://tmsmaps/ TMS maps] for easy review (Under STIP and Commissioner Property Detail). A MHTC Agenda Item Checklist must be included for any agenda item for which there is a conflict (i.e., a Commissioner owns property within one mile (1.6 km) of the project). The SIMS Reports: MHTC Agenda Checklist and MHTC Agenda Checklist for Design can be used to identify known property conflicts. Additionally, District Right of Way and Chief Counsel's Office can provide information on potential conflict of interest areas for projects within the district. In the event a possible conflict does exist, the MHTC Agenda Item Checklist identifies the name of the Commissioner and the location of the property of concern. This information is provided for the Commission Secretary and Chief Counsel's Office use. If no conflicts exist, the e-mail must indicate that no conflict of interest exists.		:* For each item placed on the monthly Commission agenda, any conflict of interest for the Commissioners must be established. A Commission property layer is available on [http://tmsmaps/ TMS maps] for easy review (Under STIP and Commissioner Property Detail). A MHTC Agenda Item Checklist must be included for any agenda item for which there is a conflict (i.e., a Commissioner owns property within one mile (1.6 km) of the project). The SIMS Reports: MHTC Agenda Checklist and MHTC Agenda Checklist for Design can be used to identify known property conflicts. Additionally, District Right of Way and Chief Counsel's Office can provide information on potential conflict of interest areas for projects within the district. In the event a possible conflict does exist, the MHTC Agenda Item Checklist identifies the name of the Commissioner and the location of the property of concern. This information is provided for the Commission Secretary and Chief Counsel's Office use. If no conflicts exist, the e-mail must indicate that no conflict of interest exists.
	:* To properly schedule hearing information for presentation to the Commission for design approval, the district will provide the information to the Design Division according to the Commission meeting [~~http~~://sp/~~sites~~/de/~~Admin~~/~~Schedules/agenda%20checklist~~-~~backup%20schedule%20for%202020~~.pdf schedule requirements]. This will allow for a two working-day review and ensure the item has been thoroughly discussed before it is placed on the Commission agenda.		:* To properly schedule hearing information for presentation to the Commission for design approval, the district will provide the information to the Design Division according to the Commission meeting [https://epg.modot.org/forms/general_files/CS/agenda_checklist-backup_schedule.pdf schedule requirements]. This will allow for a two working-day review and ensure the item has been thoroughly discussed before it is placed on the Commission agenda.
	:* If a difference of opinion develops between the Design Division and the district concerning recommendations to the Commission, the director, the chief engineer, or the asst. chief engineer will be consulted to reach consensus. The recommendation provided to the Commission indicates the department’s formal determined position and not that of a single district or division.		:* If a difference of opinion develops between the Design Division and the district concerning recommendations to the Commission, the director, the chief engineer, or the asst. chief engineer will be consulted to reach consensus. The recommendation provided to the Commission indicates the department’s formal determined position and not that of a single district or division.
	:* With the information received from the district, the Design Division will ensure the item is placed on the Commission agenda and [https://epg.modot.org/forms/general_files/DE/Commission_Backup_Form_Blank.dotx Commission backup] is provided to the Commission. Based upon this information, the Design Division will place the item on the regular or consent portion of the meeting agenda. In doing so, a consistent format will be maintained for the Commission's benefit.		:* With the information received from the district, the Design Division will ensure the item is placed on the Commission agenda and [https://epg.modot.org/forms/general_files/DE/Commission_Backup_Form_Blank.dotx Commission backup] is provided to the Commission. Based upon this information, the Design Division will place the item on the regular or consent portion of the meeting agenda. In doing so, a consistent format will be maintained for the Commission's benefit.

Hoskir: /* 129.1 Environmental Justice, ADA, LEP and Title VI */ updated bdc image and link

2025-06-30T15:38:40Z

129.1 Environmental Justice, ADA, LEP and Title VI: updated bdc image and link

← Older revision		Revision as of 10:38, 30 June 2025
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	==129.1 Environmental Justice, ADA, LEP and Title VI==		==129.1 Environmental Justice, ADA, LEP and Title VI==
	[[image:129.1.jpg\|right\|500px\|~~thumb\|<center>'''[~~https://www.modot.org/welcome-~~external~~-~~civil~~-~~rights External Civil Right]'''</center>~~]]		[[image:129.1-2025.jpg\|right\|500px\|link=https://www.modot.org/welcome-business-development-and-compliance]]

	Early in project development, the Project Manager (PM) shall assess whether the methods of public involvement chosen for a particular project is reasonable for the project, whether it adequately reaches the proper constituents, whether there are environmental justice (EJ) or limited English proficiency (LEP) concerns, and whether the methods would adequately provide the needed information and afford the opportunity for the public to provide feedback. Minority and disadvantaged populations are defined by [https://www.justice.gov/crt/fcs/TitleVI-Overview Title VI] and the [https://www.environment.fhwa.dot.gov/env_topics/ej/guidance_ejustice-nepa.aspx EJ Executive Order 12898] while low-income populations are defined by the census category. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, signed by the President on February 11, 1994 directs Federal agencies to take the appropriate and necessary steps to identify and address disproportionately high and adverse effects of Federal projects on the health or environment of minority and low-income populations to the greatest extent practicable and permitted by law. Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, and national origin in programs and activities receiving federal financial assistance. If there are questions concerning the participation of minority and disadvantaged populations, contact the Environmental Specialist who is the resource for socioeconomic issues in the Design Division. For CE2, EA or EIS classification level projects, the Request for Environmental Services (RES) can provide a resource for the PM to help identify EJ, LEP and Title VI populations in the project area. Discussion on community impact assessment can also be found in [[#129.3 “Virtual” Public Involvement\|EPG 127.3]]. The first step is to identify populations of people interested in the project and impacted by the project, then determine which outreach methods would be most effective. The PM should work with the Area Engineer and use existing information such as from the Conceptual Study Report (CSR), if developed, to help identify the area impacted by the project.		Early in project development, the Project Manager (PM) shall assess whether the methods of public involvement chosen for a particular project is reasonable for the project, whether it adequately reaches the proper constituents, whether there are environmental justice (EJ) or limited English proficiency (LEP) concerns, and whether the methods would adequately provide the needed information and afford the opportunity for the public to provide feedback. Minority and disadvantaged populations are defined by [https://www.justice.gov/crt/fcs/TitleVI-Overview Title VI] and the [https://www.environment.fhwa.dot.gov/env_topics/ej/guidance_ejustice-nepa.aspx EJ Executive Order 12898] while low-income populations are defined by the census category. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, signed by the President on February 11, 1994 directs Federal agencies to take the appropriate and necessary steps to identify and address disproportionately high and adverse effects of Federal projects on the health or environment of minority and low-income populations to the greatest extent practicable and permitted by law. Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, and national origin in programs and activities receiving federal financial assistance. If there are questions concerning the participation of minority and disadvantaged populations, contact the Environmental Specialist who is the resource for socioeconomic issues in the Design Division. For CE2, EA or EIS classification level projects, the Request for Environmental Services (RES) can provide a resource for the PM to help identify EJ, LEP and Title VI populations in the project area. Discussion on community impact assessment can also be found in [[#129.3 “Virtual” Public Involvement\|EPG 127.3]]. The first step is to identify populations of people interested in the project and impacted by the project, then determine which outreach methods would be most effective. The PM should work with the Area Engineer and use existing information such as from the Conceptual Study Report (CSR), if developed, to help identify the area impacted by the project.

Hoskir: updated link

2025-02-13T21:59:10Z

updated link

← Older revision		Revision as of 16:59, 13 February 2025
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	\|[https://epg.modot.org/forms/DE/Public%20Involvement/Sample%20Notice%20of%20Public%20Hearing.docx Sample Notice of Public Hearing]\|\| \|\|[https://epg.modot.org/forms/DE/Public%20Involvement/Sample_Opportunity_for_Public_Hearing.doc Sample Opportunity for a Public Hearing/Meeting Notice]		\|[https://epg.modot.org/forms/DE/Public%20Involvement/Sample%20Notice%20of%20Public%20Hearing.docx Sample Notice of Public Hearing]\|\| \|\|[https://epg.modot.org/forms/DE/Public%20Involvement/Sample_Opportunity_for_Public_Hearing.doc Sample Opportunity for a Public Hearing/Meeting Notice]
	\|-		\|-
	\|[~~[media~~:~~129 Sample Public Involvement or Communication Plan~~.docx\|Sample Public Involvement Plan or Communication Plan]]\|\| \|\|[https://epg.modot.org/forms/DE/Public%20Involvement/SampleRequestforApprovelofLocationorDesigntoStateDesignEngineer.docx Sample Request for Approval of Location and/or Design of Highways to State Design Engineer]		\| [https://epg.modot.org/forms/general_files/DE/129_Sample_Public_Involvement_or_Communication_Plan.docx Sample Public Involvement Plan or Communication Plan] \|\| \|\|[https://epg.modot.org/forms/DE/Public%20Involvement/SampleRequestforApprovelofLocationorDesigntoStateDesignEngineer.docx Sample Request for Approval of Location and/or Design of Highways to State Design Engineer]
	\|-		\|-
	\|[https://epg.modot.org/forms/DE/Public%20Involvement/SampleRequestforApprovelofLocationorDesigntotheCommission.docx Sample Request for Approval of Location to the Commission]\|\| \|\|[https://epg.modot.org/forms/DE/Public%20Involvement/SampleTranscript.pdf Sample Transcript]		\|[https://epg.modot.org/forms/DE/Public%20Involvement/SampleRequestforApprovelofLocationorDesigntotheCommission.docx Sample Request for Approval of Location to the Commission]\|\| \|\|[https://epg.modot.org/forms/DE/Public%20Involvement/SampleTranscript.pdf Sample Transcript]

Hoskir: updated links

2025-02-10T16:30:19Z

updated links

← Older revision		Revision as of 11:30, 10 February 2025
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	:* Preliminary plans used as exhibits at the public hearing.		:* Preliminary plans used as exhibits at the public hearing.
	:* Right of way or relocation brochures.		:* Right of way or relocation brochures.
	:* Additionally, a [~~[media~~:Commission_Backup_Form_Blank.dotx\|Commission Backup Form]] is submitted with the Letter of Transmittal by email from the District Engineer to the Design Division. The Letter of Transmittal and Commission Backup Form are not made a part of the transcript. The Letter of Transmittal addresses any substantive comments from the public hearing and includes the number of people who attended, recommendations, and general project information. The Letter of Transmittal from the District Engineer will also certify that the public hearing was held in accordance with all applicable rules and regulations, and that the department has considered possible social, economic, and environmental effects of the proposed improvement together with its conformity with local planning goals and objectives.		:* Additionally, a [https://epg.modot.org/forms/general_files/DE/Commission_Backup_Form_Blank.dotx Commission Backup Form] is submitted with the Letter of Transmittal by email from the District Engineer to the Design Division. The Letter of Transmittal and Commission Backup Form are not made a part of the transcript. The Letter of Transmittal addresses any substantive comments from the public hearing and includes the number of people who attended, recommendations, and general project information. The Letter of Transmittal from the District Engineer will also certify that the public hearing was held in accordance with all applicable rules and regulations, and that the department has considered possible social, economic, and environmental effects of the proposed improvement together with its conformity with local planning goals and objectives.

	For EA and EIS projects, the Design Division sends FHWA a copy of the transcript so substantive issues to be addressed in the EA decision document or Final EIS can be considered prior to submittal of the document for FHWA's approval. FHWA must approve the FONSI or Record of Decision (ROD) prior to Commission approval of the location. The Design Division will provide a copy of the transcript, with executive summary, to FHWA for their review and comment. No department recommendation will be provided to FHWA at this time. FHWA will provide comments to the department concerning the issues identified as a result of the public hearing. Their comments will be considered in the development of the department's recommendations to the Commission. It is desirable that the submission of the transcript and executive summary to the Design Division be made within a reasonable period (usually less than two months) after the public hearing.		For EA and EIS projects, the Design Division sends FHWA a copy of the transcript so substantive issues to be addressed in the EA decision document or Final EIS can be considered prior to submittal of the document for FHWA's approval. FHWA must approve the FONSI or Record of Decision (ROD) prior to Commission approval of the location. The Design Division will provide a copy of the transcript, with executive summary, to FHWA for their review and comment. No department recommendation will be provided to FHWA at this time. FHWA will provide comments to the department concerning the issues identified as a result of the public hearing. Their comments will be considered in the development of the department's recommendations to the Commission. It is desirable that the submission of the transcript and executive summary to the Design Division be made within a reasonable period (usually less than two months) after the public hearing.
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	:* To properly schedule hearing information for presentation to the Commission for design approval, the district will provide the information to the Design Division according to the Commission meeting [http://sp/sites/de/Admin/Schedules/agenda%20checklist-backup%20schedule%20for%202020.pdf schedule requirements]. This will allow for a two working-day review and ensure the item has been thoroughly discussed before it is placed on the Commission agenda.		:* To properly schedule hearing information for presentation to the Commission for design approval, the district will provide the information to the Design Division according to the Commission meeting [http://sp/sites/de/Admin/Schedules/agenda%20checklist-backup%20schedule%20for%202020.pdf schedule requirements]. This will allow for a two working-day review and ensure the item has been thoroughly discussed before it is placed on the Commission agenda.
	:* If a difference of opinion develops between the Design Division and the district concerning recommendations to the Commission, the director, the chief engineer, or the asst. chief engineer will be consulted to reach consensus. The recommendation provided to the Commission indicates the department’s formal determined position and not that of a single district or division.		:* If a difference of opinion develops between the Design Division and the district concerning recommendations to the Commission, the director, the chief engineer, or the asst. chief engineer will be consulted to reach consensus. The recommendation provided to the Commission indicates the department’s formal determined position and not that of a single district or division.
	:* With the information received from the district, the Design Division will ensure the item is placed on the Commission agenda and [~~[media~~:Commission_Backup_Form_Blank.dotx\|Commission backup]] is provided to the Commission. Based upon this information, the Design Division will place the item on the regular or consent portion of the meeting agenda. In doing so, a consistent format will be maintained for the Commission's benefit.		:* With the information received from the district, the Design Division will ensure the item is placed on the Commission agenda and [https://epg.modot.org/forms/general_files/DE/Commission_Backup_Form_Blank.dotx Commission backup] is provided to the Commission. Based upon this information, the Design Division will place the item on the regular or consent portion of the meeting agenda. In doing so, a consistent format will be maintained for the Commission's benefit.
	:* When the item is placed on the Commission's regular agenda (because of controversy or public interest), the District Engineer will attend the Commission meeting and present the item for approval. If the item is placed on the Commission's consent agenda, it is preferred the District Engineer attend the meeting to answer questions from the Commission in the event it is transferred to the regular agenda.		:* When the item is placed on the Commission's regular agenda (because of controversy or public interest), the District Engineer will attend the Commission meeting and present the item for approval. If the item is placed on the Commission's consent agenda, it is preferred the District Engineer attend the meeting to answer questions from the Commission in the event it is transferred to the regular agenda.

Hoskir: Text replacement - "External Civil Rights" to "Business Development and Compliance"

2025-01-09T21:18:49Z

Text replacement - "External Civil Rights" to "Business Development and Compliance"

← Older revision		Revision as of 16:18, 9 January 2025
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	# Interviews with community leaders indicate the need to accommodate certain languages other than English.		# Interviews with community leaders indicate the need to accommodate certain languages other than English.

	If the project area is known to speak a language other than English and the project impacts that population, the district will document how accommodations were made such as disseminating the public notice in that language as well. The district will need to review information found in the RES, Socioeconomic resource section, on LEP. If that information is not provided in the RES, linked here are detailed instructions for obtaining LEP information: [https://epg.modot.org/forms/general_files/DE/ENV/Guide_to_Finding_LEP.docx LEP data instructions]. For additional assistance on obtaining LEP data, please contact MoDOT’s Environmental Section or MoDOT’s ~~External Civil Rights~~ (EC) Division. The PM can find the latest language contracts at [https://modotgov.sharepoint.com/sites/EC/Title%20VI%20%20ADA/Title%20VI/Interpreter%20and%20Translation%20Contracts?csf=1&web=1&e=kjcOIM Interpreter and Translation Contracts] If an opportunity is published and the district receives no requests for a meeting, they document the opportunity for public meeting notice and that no requests were received.		If the project area is known to speak a language other than English and the project impacts that population, the district will document how accommodations were made such as disseminating the public notice in that language as well. The district will need to review information found in the RES, Socioeconomic resource section, on LEP. If that information is not provided in the RES, linked here are detailed instructions for obtaining LEP information: [https://epg.modot.org/forms/general_files/DE/ENV/Guide_to_Finding_LEP.docx LEP data instructions]. For additional assistance on obtaining LEP data, please contact MoDOT’s Environmental Section or MoDOT’s Business Development and Compliance (EC) Division. The PM can find the latest language contracts at [https://modotgov.sharepoint.com/sites/EC/Title%20VI%20%20ADA/Title%20VI/Interpreter%20and%20Translation%20Contracts?csf=1&web=1&e=kjcOIM Interpreter and Translation Contracts] If an opportunity is published and the district receives no requests for a meeting, they document the opportunity for public meeting notice and that no requests were received.

	[[image:129.5.1.jpg\|right\|450px\|thumb\|<Center>'''Major Project webpage'''</center>]]		[[image:129.5.1.jpg\|right\|450px\|thumb\|<Center>'''Major Project webpage'''</center>]]

Hoskir at 18:36, 12 December 2024

2024-12-12T18:36:44Z

← Older revision		Revision as of 13:36, 12 December 2024
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	'''Virtual Public Involvement (VPI):''' The use of digital technology to engage individuals or to visualize projects and plans.		'''Virtual Public Involvement (VPI):''' The use of digital technology to engage individuals or to visualize projects and plans.

	[[Category:~~100 General~~]]		[[Category:100_GENERAL]]

Hoskir at 20:42, 26 November 2024

2024-11-26T20:42:42Z

← Older revision		Revision as of 15:42, 26 November 2024
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	'''Virtual Public Involvement (VPI):''' The use of digital technology to engage individuals or to visualize projects and plans.		'''Virtual Public Involvement (VPI):''' The use of digital technology to engage individuals or to visualize projects and plans.

			[[Category:100 General]]

Hoskir: /* 129.6 Public Hearing */ updated per RR3883

2024-05-30T13:24:42Z

129.6 Public Hearing: updated per RR3883

← Older revision		Revision as of 08:24, 30 May 2024
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	==129.6 Public Hearing==		==129.6 Public Hearing==
	~~{\|style="padding: 0.3em; margin-left:7px; margin-right:1px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="350px" align="right"~~
	\|-
	~~\|'''Temporary Virtual Public Involvement During the COVID-19 Pandemic'''~~
	\|-
	\|FHWA will temporarily allow all public involvement activities previously conducted in-person to exclusively use virtual technologies and techniques that fulfill the essential purposes of the in-person public involvement during the COVID-19 pandemic. A [[media:129.3 temporary.docx\|Q&A Sheet about temporary virtual public involvement]] is available.
	\|}

	{\|style="padding: 0.3em; margin-left:15px; border:1px solid #a9a9a9; text-align:left; font-size: 95%; background:#ffddcc" align="center"		{\|style="padding: 0.3em; margin-left:15px; border:1px solid #a9a9a9; text-align:left; font-size: 95%; background:#ffddcc" align="center"
	\|-		\|-
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	\|}		\|}

			Public hearings have federal requirements, such as a legal advertisement, prescribed time for notice before the hearing, and a full account of all comments, along with the department’s response to those comments. Public hearings or opportunities for a public hearing are required for any Federal-aid project that “requires significant amounts of right-of-way, substantially changes the layout or functions of connecting roadways or of the facility being improved, has substantial adverse impact on abutting property, otherwise has a significant social, economic, environmental or other effect, or for which FHWA determines that a public hearing is in the public interest.” (Refer to [https://www.fhwa.dot.gov/legsregs/directives/fapg/cfr0771.htm 23 CFR 771.111]).
	Public hearings have federal requirements, such as a legal advertisement, prescribed time for notice before the hearing, and a full account of all comments, along with the department’s response to those comments. Public hearings or opportunities for a public hearing are required for any Federal-aid project that “requires significant amounts of right-of-way, substantially changes the layout or functions of connecting roadways or of the facility being improved, has substantial adverse impact on abutting property, otherwise has a significant social, economic, environmental or other effect, or for which FHWA determines that a public hearing is in the public interest.” (Refer to [https://www.fhwa.dot.gov/legsregs/directives/fapg/cfr0771.htm 23 CFR 771.111])~~. Refer to the box immediately to the right for information about virtual public involvement~~.

	Formal public hearings consist of an opening statement, a period for statements and questions from the public, and a closing statement. The following is a list of actions and statements that take place at all formal public hearings:		Formal public hearings consist of an opening statement, a period for statements and questions from the public, and a closing statement. The following is a list of actions and statements that take place at all formal public hearings:

Hoskir: /* 129.5.1 Advertisement for Public Meeting or the Opportunity for a Public Meeting */ updated per R3838

2024-03-05T17:20:23Z

129.5.1 Advertisement for Public Meeting or the Opportunity for a Public Meeting: updated per R3838

← Older revision		Revision as of 12:20, 5 March 2024
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	# Interviews with community leaders indicate the need to accommodate certain languages other than English.		# Interviews with community leaders indicate the need to accommodate certain languages other than English.

	If the project area is known to speak a language other than English and the project impacts that population, the district will document how accommodations were made such as disseminating the public notice in that language as well. The district will need to review information found in the RES, Socioeconomic resource section, on LEP. If that information is not provided in the RES, linked here are detailed instructions for obtaining LEP information: LEP data instructions. For additional assistance on obtaining LEP data, please contact MoDOT’s Environmental Section or MoDOT’s External Civil Rights (EC) Division. The PM can find the latest language contracts at [https://modotgov.sharepoint.com/sites/EC/Title%20VI%20%20ADA/Title%20VI/Interpreter%20and%20Translation%20Contracts?csf=1&web=1&e=kjcOIM Interpreter and Translation Contracts] If an opportunity is published and the district receives no requests for a meeting, they document the opportunity for public meeting notice and that no requests were received.		If the project area is known to speak a language other than English and the project impacts that population, the district will document how accommodations were made such as disseminating the public notice in that language as well. The district will need to review information found in the RES, Socioeconomic resource section, on LEP. If that information is not provided in the RES, linked here are detailed instructions for obtaining LEP information: [https://epg.modot.org/forms/general_files/DE/ENV/Guide_to_Finding_LEP.docx LEP data instructions]. For additional assistance on obtaining LEP data, please contact MoDOT’s Environmental Section or MoDOT’s External Civil Rights (EC) Division. The PM can find the latest language contracts at [https://modotgov.sharepoint.com/sites/EC/Title%20VI%20%20ADA/Title%20VI/Interpreter%20and%20Translation%20Contracts?csf=1&web=1&e=kjcOIM Interpreter and Translation Contracts] If an opportunity is published and the district receives no requests for a meeting, they document the opportunity for public meeting notice and that no requests were received.

	[[image:129.5.1.jpg\|right\|450px\|thumb\|<Center>'''Major Project webpage'''</center>]]		[[image:129.5.1.jpg\|right\|450px\|thumb\|<Center>'''Major Project webpage'''</center>]]

Hoskir: updated per RR3838

2024-02-16T21:35:03Z

updated per RR3838

Show changes