LPA:136.3 Federal Aid Basics - Revision history

Hoskir: /* 136.3.8.4 Bridge Engineering Assistance Program (BEAP) */ updated phone number

2026-02-06T14:11:53Z

136.3.8.4 Bridge Engineering Assistance Program (BEAP): updated phone number

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	{\|style="padding: 0.3em; margin-left:7px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="260px" align="right"		{\|style="padding: 0.3em; margin-left:7px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="260px" align="right"
	\|-		\|-
	\|If you have any questions or comments regarding EPG 136.3.8.4 BEAP, please contact '''David Koenig''' at 573-526-0556 or by e-mail at David.Koenig@modot.mo.gov; or '''Jamey Laughlin''' at 573-526-5167 or by e-mail at James.Laughlin@modot.mo.gov; or '''Gabe Wolken''' at 573-526-~~4804~~ or by email at Gabriel.Wolken@modot.mo.gov.		\|If you have any questions or comments regarding EPG 136.3.8.4 BEAP, please contact '''David Koenig''' at 573-526-0556 or by e-mail at David.Koenig@modot.mo.gov; or '''Jamey Laughlin''' at 573-526-5167 or by e-mail at James.Laughlin@modot.mo.gov; or '''Gabe Wolken''' at 573-526-4317 or by email at Gabriel.Wolken@modot.mo.gov.
	\|}		\|}
	The Bridge Engineering Assistance Program (BEAP) allows local public agencies to receive engineering assistance for bridges when they do not have their own engineering staff.		The Bridge Engineering Assistance Program (BEAP) allows local public agencies to receive engineering assistance for bridges when they do not have their own engineering staff.

	====136.3.8.4.1 Purpose====		====136.3.8.4.1 Purpose====

Hoskir: /* 136.3.8.11.3 Project Programming */ updated broken link

2026-01-28T15:38:18Z

136.3.8.11.3 Project Programming: updated broken link

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	====136.3.8.11.3 Project Programming====		====136.3.8.11.3 Project Programming====
	For information on the programming of an Earmarks / Discretionary project, please contact your [~~http~~://~~contribute~~.modot.~~mo.gov/business/manuals~~/~~LPAcontacts.htm~~ MoDOT district representative].		For information on the programming of an Earmarks / Discretionary project, please contact your [https://www.modot.org/about-lpacontact-us MoDOT district representative].

	===136.3.8.12 Discontinued Programs ===		===136.3.8.12 Discontinued Programs ===

Hoskir: /* 136.3.15.3 OMB Audit */ updated threshhold to 1mil per RR4091

2025-08-07T19:38:23Z

136.3.15.3 OMB Audit: updated threshhold to 1mil per RR4091

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	===136.3.15.3 OMB Audit===		===136.3.15.3 OMB Audit===
	If the city/county/grantee expend(s) $~~750~~,000 or more in a year in federal financial assistance it is required to have an independent annual audit conducted in accordance with 2 CFR Part 200. A copy of the audit report shall be submitted to MoDOT within the earlier of 30 days after receipt of the auditor's report(s), or 9 months after the end of the audit period. Subject to the requirements of 2 CFR Part 200, if the city/county/grantee expend(s) less than $~~750~~,000 a year, the city/county/grantee may be exempt from auditing requirements for that year but records must be available for review or audit by applicable state and federal authorities.		If the city/county/grantee expend(s) $1,000,000 or more in a year in federal financial assistance it is required to have an independent annual audit conducted in accordance with 2 CFR Part 200. A copy of the audit report shall be submitted to MoDOT within the earlier of 30 days after receipt of the auditor's report(s), or 9 months after the end of the audit period. Subject to the requirements of 2 CFR Part 200, if the city/county/grantee expend(s) less than $1,000,000 a year, the city/county/grantee may be exempt from auditing requirements for that year but records must be available for review or audit by applicable state and federal authorities.

	==136.3.16 Key Submittals/Requirements==		==136.3.16 Key Submittals/Requirements==

Hoskir: updated link to Public Assistance Guide

2025-04-01T20:21:50Z

updated link to Public Assistance Guide

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	:* [https://www.fema.gov/public-assistance-local-state-tribal-and-non-profit Public Assistance: Local, State, Tribal and Private Non-Profit]		:* [https://www.fema.gov/public-assistance-local-state-tribal-and-non-profit Public Assistance: Local, State, Tribal and Private Non-Profit]
	:* [https://www.fema.gov/public-assistance-policy-and-guidance Public Assistance: Policy and Guidance]		:* [https://www.fema.gov/public-assistance-policy-and-guidance Public Assistance: Policy and Guidance]
	:* [https://www.fema.gov/~~media-library-data~~/~~1525468328389~~-~~4a038bbef9081cd7dfe7538e7751aa9c/PAPPG_3~~.~~1_508_FINAL_5-4-2018~~.pdf ~~2018~~ Public Assistance Program and Policy Guide].		:* [https://www.fema.gov/sites/default/files/documents/fema_pa_pappg-v5.0_012025.pdf Public Assistance Program and Policy Guide].

	'''Contact MoDOT'''		'''Contact MoDOT'''

Hoskir: /* 136.3.10.1 Background */ updated per RR3990

2025-01-30T20:33:27Z

136.3.10.1 Background: updated per RR3990

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	===136.3.10.1 Background===		===136.3.10.1 Background===
	Federal regulations originating in Section 123(e) of the 1987 Surface Transportation and Uniform Relocation Assistance Act (STURAA) provides that agencies (state, county, or ~~city~~) may receive soft match credit for the cost of a locally funded bridge replacement or rehabilitation that would count toward the local match on federally funded bridge replacement projects. It is not the intent of the program to give credit for all bridge work that is done by the LPA, but only for the eligible replacement and rehabilitation work which is performed according to the appropriate guidelines.		Federal regulations originating in Section 123(e) of the 1987 Surface Transportation and Uniform Relocation Assistance Act (STURAA) provides that agencies (state, county, city, or special road district) may receive soft match credit for the cost of a locally funded bridge replacement or rehabilitation that would count toward the local match on federally funded bridge replacement projects in accordance with [https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title23-section133&num=0&edition=prelim 23 USC 133f(3)]. The agency must be a legally identified political subdivision of the State of Missouri and maintain a current financial report filing with the Missouri State Auditor’s Office. It is not the intent of the program to give credit for all bridge work that is done by the LPA, but only for the eligible replacement and rehabilitation work which is performed according to the appropriate guidelines.

	The bridge being replaced or rehabilitated for which the agency desires credit must meet the contractual requirements of the LPA and the MoDOT intent of the [[136.~~3 Federal Aid Basics~~#136.3.8.~~1 Highway Bridge Program~~ (~~BRO & BRM~~)\|Highway Bridge Program (HBP)]].		The bridge being replaced or rehabilitated for which the agency desires credit must meet the contractual requirements of the LPA and the MoDOT intent of the [[:LPA:136.3_Federal_Aid_Basics#136.3.8.1_Highway_Bridge_Program_(HBP)\|Highway Bridge Program (HBP)]].

	One of the objectives of the Bridge Soft Match Credit Program is to provide an alternate process for LPAs to remove deficient bridges from the Bridge Inventory. A number of requirements that would apply to projects receiving HBP funding are waived in the Soft Match Credit Program. These exceptions are highlighted in bold print in this article.		One of the objectives of the Bridge Soft Match Credit Program is to provide an alternate process for LPAs to remove deficient bridges from the Bridge Inventory. A number of requirements that would apply to projects receiving HBP funding are waived in the Soft Match Credit Program. These exceptions are highlighted in bold print in this article.
	The federal contract requirements may be waived, but all state and local contract requirements shall still be met. Projects may be constructed by qualified LPA forces, competitive bid, or negotiated bid. (Refer to [[#136.3.12 Federal-aid Participation for Local Work\|EPG 136.3.12 Federal-aid Participation for Local Work]] for information regarding work by local forces.)

	The design drawings shall be prepared under the direction of a registered professional engineer and be signed and sealed by that engineer. By signing and sealing the drawings, the engineer of record will be representing that the MoDOT intent of the HBP has been met in accordance with the criteria set forth in [[136.~~1 General~~#136.1.6.~~1 Highway Bridge Program~~\|EPG 136.1.6.1 Highway Bridge Program]]. A registered professional engineer shall direct the construction inspection.		The federal contract requirements may be waived, but all state and local contract requirements shall still be met. Projects may be constructed by qualified LPA forces, competitive bid, or negotiated bid. (Refer to [[:LPA:136.3_Federal_Aid_Basics#136.3.12_Federal-aid_Participation_for_Local_Work\|EPG 136.3.12 Federal-aid Participation for Local Work]] for information regarding work by local forces.)

			The design drawings shall be prepared under the direction of a registered professional engineer and be signed and sealed by that engineer. By signing and sealing the drawings, the engineer of record will be representing that the MoDOT intent of the HBP has been met in accordance with the criteria set forth in [[:LPA:136.3_Federal_Aid_Basics#136.3.8.1_Highway_Bridge_Program_(HBP)\|EPG 136.3.8.1 Highway Bridge Program]]. A registered professional engineer shall direct the construction inspection.

	===136.3.10.2 Project Eligibility===		===136.3.10.2 Project Eligibility===

Hoskir at 14:48, 11 July 2024

2024-07-11T14:48:32Z

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	The programming data form requires an estimate of total project costs for which federal participation is desired and the source of local match if applicable. LPAs located within a MPO must include the TIP Number. The LPA must also submit pictures of existing bridge structures for projects that include replacement or repair of existing bridge structures.		The programming data form requires an estimate of total project costs for which federal participation is desired and the source of local match if applicable. LPAs located within a MPO must include the TIP Number. The LPA must also submit pictures of existing bridge structures for projects that include replacement or repair of existing bridge structures.

	Warrants for traffic signals, if applicable, shall be checked by the LPA at the time program information is submitted. Installation of signals should not be programmed if current traffic conditions do not warrant as required by the [http://mutcd.fhwa.dot.gov/ ''Manual on Uniform Traffic Control Devices (MUTCD)'']. All traffic signals must follow MUTCD guidelines and meet standards set by the 1990 Americans with Disabilities Act (ADA). See ADA ~~Check list~~ [https://epg.modot.org/forms/CM/ADA_Checklist.pdf Fig. 136.9.4].		Warrants for traffic signals, if applicable, shall be checked by the LPA at the time program information is submitted. Installation of signals should not be programmed if current traffic conditions do not warrant as required by the [http://mutcd.fhwa.dot.gov/ ''Manual on Uniform Traffic Control Devices (MUTCD)'']. All traffic signals must follow MUTCD guidelines and meet standards set by the 1990 Americans with Disabilities Act (ADA). See ADA Checklist [https://epg.modot.org/forms/CM/ADA_Checklist.pdf Fig. 136.9.4].

	For any project located within the urbanized limits of one of the MPOs (St. Louis, Kansas City, Columbia, Jefferson City, Joplin, St. Joseph, Cape Girardeau or Springfield), the LPA shall ensure the project is included in the Transportation Improvement Program (TIP).		For any project located within the urbanized limits of one of the MPOs (St. Louis, Kansas City, Columbia, Jefferson City, Joplin, St. Joseph, Cape Girardeau or Springfield), the LPA shall ensure the project is included in the Transportation Improvement Program (TIP).

Hoskir: updated ADA checklist

2024-06-20T13:29:01Z

updated ADA checklist

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	The programming data form requires an estimate of total project costs for which federal participation is desired and the source of local match if applicable. LPAs located within a MPO must include the TIP Number. The LPA must also submit pictures of existing bridge structures for projects that include replacement or repair of existing bridge structures.		The programming data form requires an estimate of total project costs for which federal participation is desired and the source of local match if applicable. LPAs located within a MPO must include the TIP Number. The LPA must also submit pictures of existing bridge structures for projects that include replacement or repair of existing bridge structures.

	Warrants for traffic signals, if applicable, shall be checked by the LPA at the time program information is submitted. Installation of signals should not be programmed if current traffic conditions do not warrant as required by the [http://mutcd.fhwa.dot.gov/ ''Manual on Uniform Traffic Control Devices (MUTCD)'']. All traffic signals must follow MUTCD guidelines and meet standards set by the 1990 Americans with Disabilities Act (ADA). See ADA Check list [~~[media~~:~~136~~.9.~~4 2015~~.~~doc\|~~Fig. 136.9.4]].		Warrants for traffic signals, if applicable, shall be checked by the LPA at the time program information is submitted. Installation of signals should not be programmed if current traffic conditions do not warrant as required by the [http://mutcd.fhwa.dot.gov/ ''Manual on Uniform Traffic Control Devices (MUTCD)'']. All traffic signals must follow MUTCD guidelines and meet standards set by the 1990 Americans with Disabilities Act (ADA). See ADA Check list [https://epg.modot.org/forms/CM/ADA_Checklist.pdf Fig. 136.9.4].

	For any project located within the urbanized limits of one of the MPOs (St. Louis, Kansas City, Columbia, Jefferson City, Joplin, St. Joseph, Cape Girardeau or Springfield), the LPA shall ensure the project is included in the Transportation Improvement Program (TIP).		For any project located within the urbanized limits of one of the MPOs (St. Louis, Kansas City, Columbia, Jefferson City, Joplin, St. Joseph, Cape Girardeau or Springfield), the LPA shall ensure the project is included in the Transportation Improvement Program (TIP).

Hoskir: updated BEAP links in figures box

2023-10-03T14:45:03Z

updated BEAP links in figures box

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	{\|style="~~padding~~: ~~0.3em~~; margin-left:~~1px~~; border:~~2px~~ solid #~~a9a9a9~~; text-align:left; ~~font-size: 95%; background:#f5f5f5" width="360px" align="right~~"		<div style="float: right; margin-top: 5px; margin-left: 5px; width:350px; background-color: #f5f5f5; padding: 0.3em; border: 1px solid #cccccc; text-align:left;">
	\|-		'''<u><center>Figures</center></u>'''
	~~\|colspan="2"\|~~<center>~~'''~~Figures~~'''~~</center>		* [[media:136.3.1 Sept 2017.doc\|Fig. 136.3.1,Programming Data Form]]
	\|-		* [[media:136.3.4.pdf\|Fig. 136.3.4, Non-State Bridge Soft Match Credit Program Documentation Checklist]]
	\|[[media:136.3.1 Sept 2017.doc\|Fig. 136.3.1,Programming Data Form]]		* [[media:136.3.16.doc\|Fig. 136.3.16, Sample Ordinance]]
	\|-		* [[media:136.3.17 May 2012.doc\|Fig. 136.3.17, Work by Local Forces Proposal]]
	\|[[media:136.3.4.pdf\|Fig. 136.3.4, Non-State Bridge Soft Match Credit Program Documentation Checklist]]		* [[media:136.3.18 2014.xls\|Fig. 136.3.18, Construction Reimbursement Form]]
	\|-		* [https://epg.modot.org/forms/general_files/BR/Figure_136.3.19_Current_BEAP_Consultant_List.pdf Fig. 136.3.19, Current BEAP Consultant List]
	\|[[media:136.3.16.doc\|Fig. 136.3.16, Sample Ordinance]]		* [https://epg.modot.org/forms/general_files/BR/Figure_136.3.20_BEAP_Project_Tracking_Form.docx Fig. 136.3.20, BEAP Project Tracking Form]
	\|-		* [[media:Fig.136.3.24 2021.docx\|Fig. 136.3.24, TEAP Program Application]]
	\|[[media:136.3.17 May 2012.doc\|Fig. 136.3.17, Work by Local Forces Proposal]]		* [[media:Fig.136.3.25.xls\|Fig. 136.3.25, TEAP Consultant MOU]]
	\|-		* [[media:Fig.136.3.26.xls\|Fig. 136.3.26, TEAP Project Invoice Form]]
	\|[[media:136.3.18 2014.xls\|Fig. 136.3.18, Construction Reimbursement Form]]		* [[media:Fig.136.3.27.pdf\|Fig. 136.3.27, Example of a Soft Match Credit Transfer Request]]
	\|-		* [[media:Fig_136-3-28.docx\|Fig. 136.3.28, Soft Match Credit Pre-Approval Form]]
	\|[~~[media~~:~~Fig~~.~~136~~.3.~~19_July2022~~.pdf\|Fig. 136.3.19, Current BEAP Consultant List]]		'''<u><center>How To" PowerPoint Tutorial</center></u>'''
	\|-		* [[media:136.4.2.3 How to Develop a Winning Project Application.ppt\|How to Develop a Winning Project Application]]
	\|[[~~media~~:Figure_136.3.~~20,_07_2022~~.docx\|Fig. 136.3.20, BEAP Project Tracking Form]]		'''<u><center>Federal-Aid Essential Videos</center></u>'''
	\|-		* [http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?category=overview Federal-Aid Program Overview]
	\|[[media:Fig.136.3.24 2021.docx\|Fig. 136.3.24, TEAP Program Application]]		* [http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?category=finance Finance]
	\|-		</div>
	\|[[media:Fig.136.3.25.xls\|Fig. 136.3.25, TEAP Consultant MOU]]
	\|-
	\|[[media:Fig.136.3.26.xls\|Fig. 136.3.26, TEAP Project Invoice Form]]
	\|-
	\|[[media:Fig.136.3.27.pdf\|Fig. 136.3.27, Example of a Soft Match Credit Transfer Request]]
	\|-
	\|[[media:Fig_136-3-28.docx\|Fig. 136.3.28, Soft Match Credit Pre-Approval Form]]
	\|-
	\|<center>~~'''"~~How To" PowerPoint Tutorial~~'''~~</center>
	\|-
	\|[[media:136.4.2.3 How to Develop a Winning Project Application.ppt\|How to Develop a Winning Project Application]]
	\|-
	\|<center>~~'''~~Federal-Aid Essential Videos~~'''~~</center>
	\|-
	\|[http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?category=overview Federal-Aid Program Overview]
	\|-
	\|[http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?category=finance Finance]
	\|}

	==136.3.1 Introduction==		==136.3.1 Introduction==

Hoskir: /* 136.3.8.4.2 Personnel */ updated BEAP consultant list per email from D. Koenig

2023-10-03T14:37:08Z

136.3.8.4.2 Personnel: updated BEAP consultant list per email from D. Koenig

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	====136.3.8.4.2 Personnel====		====136.3.8.4.2 Personnel====
	The structural and hydraulic engineering expertise necessary to provide this assistance to the local public agencies and their political subdivision will be provided from a pool of pre-qualified engineering consultants. The consultant firms selected for the pre-qualified pool will be required to use engineering personnel having a background that includes bridge inspection, bridge design experience, familiarity with developing bridge maintenance priorities and low cost bridge improvements. (See [~~[media~~:~~Fig~~.~~136~~.3.~~19_July2022~~.pdf\|Fig. 136.3.19, Current BEAP Consultant List]]).		The structural and hydraulic engineering expertise necessary to provide this assistance to the local public agencies and their political subdivision will be provided from a pool of pre-qualified engineering consultants. The consultant firms selected for the pre-qualified pool will be required to use engineering personnel having a background that includes bridge inspection, bridge design experience, familiarity with developing bridge maintenance priorities and low cost bridge improvements. (See [https://epg.modot.org/forms/general_files/BR/Figure_136.3.19_Current_BEAP_Consultant_List.pdf Fig. 136.3.19, Current BEAP Consultant List]).

	The personnel utilized by the consultant shall be those that were identified in the consultant's proposal whenever the firm was being considered for inclusion on the pre-qualified listing. If the consultant desires to utilize personnel not included in their original proposal, they will need to obtain approval from the Bridge Division prior to using these professionals.		The personnel utilized by the consultant shall be those that were identified in the consultant's proposal whenever the firm was being considered for inclusion on the pre-qualified listing. If the consultant desires to utilize personnel not included in their original proposal, they will need to obtain approval from the Bridge Division prior to using these professionals.

Hoskir: /* 136.3.8.4.3 Administration */ updated BEAP Tracking Form per email from D. Koenig

2023-10-03T14:35:55Z

136.3.8.4.3 Administration: updated BEAP Tracking Form per email from D. Koenig

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	The local implementation of this program is under the immediate direction of MoDOT's District Engineer, with coordination of the statewide consultant contract and technical policy interpretation being provided by the Bridge Division. The statewide contract is normally in effect for a three year period, after which time it may either be extended for an additional year or a new solicitation completed to develop a new list of pre-approved consultants		The local implementation of this program is under the immediate direction of MoDOT's District Engineer, with coordination of the statewide consultant contract and technical policy interpretation being provided by the Bridge Division. The statewide contract is normally in effect for a three year period, after which time it may either be extended for an additional year or a new solicitation completed to develop a new list of pre-approved consultants

	A local public agency experiencing a bridge problem and desiring to use the services of this program need merely inform the district personnel in that particular area and/or contact an approved consultant for assistance in developing a project to address these conditions. The district's authorized representative or the local public agency will discuss the bridge problem with the consultant so that they can prepare a fee estimate and submit the BEAP Project Tracking Form for further eligibility review by the district office and Bridge Division. (For an electronic copy of this form, see [~~[media~~:Figure_136.3.~~20,_07_2022~~.docx\|Fig. 136.3.20, BEAP Project Tracking Form]].)		A local public agency experiencing a bridge problem and desiring to use the services of this program need merely inform the district personnel in that particular area and/or contact an approved consultant for assistance in developing a project to address these conditions. The district's authorized representative or the local public agency will discuss the bridge problem with the consultant so that they can prepare a fee estimate and submit the BEAP Project Tracking Form for further eligibility review by the district office and Bridge Division. (For an electronic copy of this form, see [https://epg.modot.org/forms/general_files/BR/Figure_136.3.20_BEAP_Project_Tracking_Form.docx Fig. 136.3.20, BEAP Project Tracking Form].)

	If the project is confirmed by the Bridge Division to meet the eligibility and program cost requirements, the BEAP Project Tracking Form will be returned to the district office so they can provide the consultant with the notice to proceed.		If the project is confirmed by the Bridge Division to meet the eligibility and program cost requirements, the BEAP Project Tracking Form will be returned to the district office so they can provide the consultant with the notice to proceed.