153.7 Construction and Materials: Difference between revisions

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! style="background:#BEBEBE" ROWSPAN="2"|Available<br/> Construction and<br/> Materials <br/>Boilerplate Agreements<sup>1</sup>!! style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required?
! style="background:#BEBEBE" ROWSPAN="2" | Available<br/>Construction and<br/>Materials<br/>Boilerplate Agreements<sup>'''1'''</sup> !! style="background:#BEBEBE" ROWSPAN="2" | What triggers the use of this agreement? When is it used? !! style="background:#BEBEBE" ROWSPAN="2" | Who are the drafters? !! style="background:#BEBEBE" ROWSPAN="2" | Who needs to review the document prior to execution?<sup>'''2'''</sup> !! style="background:#BEBEBE" colspan="3" | Who signs for MoDOT?<sup>'''3'''</sup> !! style="background:#BEBEBE" ROWSPAN="2" width="80" | Is acknowledge-<br/>ment by a notary public required? !! style="background:#BEBEBE" ROWSPAN="2" | Applicable MHTC Policies
|-
|-
!style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature
! style="background:#BEBEBE" | Executing Signature !! style="background:#BEBEBE" | Approval as to Form !! style="background:#BEBEBE" | Attestation Signature
|-
|CM-BA_1_Basic_<br/>Agreement_Form ||We use this agreement with organizations with which we do frequent contracting to speed up the process.  For a specific project, an agreement is then done through a task order.  At this point all Basic Agreements are with Missouri Universities|| Research Department|| Research Staff & Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office ||Commission Secretary's Office|| no
|-
|CM-BA_2_<br/>Extension_of_<br/>Basic_Agreement|| We do extensions of the Basic Agreements if we wish to continue doing business with the organization, the current BA is set to expire and no changes need to be made to the terms of the BA ||Research Department ||Research Staff & Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office|| no
|-
|CM-BA_3_<br/>Task_Order_<br/>Contract ||If we have a Basic Agreement in place and wish to use the organization for a research project, we develop a task order which has all the project specific information and requirements|| Research Department ||Research Staff & Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no
|-
|CM-BA_4_<br/>Task_Order_<br/>Contract_Supplemental<br/>_-_Additional_<br/>Time_Only|| This is used to extend a task order agreement where there is no additional cost for the project but a time extension is required|| Research Department ||Research Staff & Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no
|-
|CM-BA_5_<br/>Task_Order_<br/>Contract_Supplemental<br/>_-_Additional_<br/>Services_Only|| This is used if the scope of a task order is expanded and additional services are required which in turn requires additional budget|| Research Department ||Research Staff & Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no
|-
|CM-BA_6_<br/>Task_Order_<br/>Contract_Supplemental<br/>_-_Additional_Time<br/>_and_Services|| This is used to extend a task order agreement where both scope of services/budget is increased and additional time is provided to complete the project ||Research Department|| Research Staff & Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office ||no
|-
|-
|CM02_<br/>Assignment_Agreement||When a contract is reassigned to a new contractor.|| Construction Department|| Construction & Materials and Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office|| yes
| CM02_<br/>Assignment_Agreement || This is used when an awarded contractor has requested to transfer the contract to another contractor to complete. (This agreement form assumes a new bond will be provided by the new contractor. Use CM14 if original bond will be used.) || Construction Department || Construction & Materials and Chief Counsel's Office || Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer || Chief Counsel's Office || Commission Secretary's Office || yes || Highways-Construction-Contract Administration-Assignment of Road and Bridge Construction Contracts
|-
|-
|CM03_DBE_<br/>Supportive_Services_<br/>Agreement|| When FHWA awards DBE Supportive Services funding to ECR ||Research Department|| EC & Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no
| CM03_DBE_<br/>Supportive_Services_<br/>Agreement || When FHWA awards DBE Supportive Services funding to BDC. || Research Department || EC & Chief Counsel's Office || Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) || Chief Counsel's Office || Commission Secretary's Office || no || Financial-Budget-Operating Budget<br><br>''If the project is in the STIP, it could also be Financial-Transfer of Funds and Reimbursements-Federal Agencies''
|-
|-
|CM04_Contract_Bond|| When contract is awarded ||Research Department ||Design Staff & Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office|| yes
| CM04_Contract_Bond || When contract is awarded. || Research Department || Design Staff & Chief Counsel's Office || Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) || Chief Counsel's Office || Commission Secretary's Office || yes || Financial-Budget-Operating Budget
|-
|-
|CM05_Materials_Lease|| When a service not typically provided by the DOT is needed.|| Construction Department ||Construction & Materials and Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office|| Commission Secretary's Office|| yes
| CM05_Materials_Lease || When a service not typically provided by the DOT is needed. || Construction Department || Construction & Materials and Chief Counsel's Office || Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) || Chief Counsel's Office || Commission Secretary's Office || yes || Financial-Budget-Operating Budget
|-
|-
|CM06_River_Barge_<br/>Agreement|| When a barge is need to conduct coring in rivers.|| Construction Department ||Construction & Materials and Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no
| CM06_River_Barge_<br/>Agreement || When a barge is needed to conduct coring in rivers. || Construction Department || Construction & Materials and Chief Counsel's Office || Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) || Chief Counsel's Office || Commission Secretary's Office || no || Financial-Budget-Operating Budget
|-
|-
|CM07_Materials_<br/>Standardization_<br/>Service_Agreement|| When entering into an agreement with AASHTO for lab accreditation. ||Construction Department|| Construction & Materials and Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office|| no
| CM07_Materials_<br/>Standardization_<br/>Service_Agreement || When entering into an agreement with AASHTO for lab accreditation. || Construction Department || Construction & Materials and Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
|-
|CM08_Inspection<br/>_Services_Agreement|| When the DOT performs inspection services for other entities.|| Construction Department|| Construction & Materials and Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no
| CM08_Inspection<br/>_Services_Agreement || When the DOT performs inspection services for other entities. || Construction Department || Construction & Materials and Chief Counsel's Office || Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer<br>------<br>Director, Deputy Director/Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer<br>------<br>''Depends on which policy is selected'' || Chief Counsel's Office || Commission Secretary's Office || no || Highways-Operations-Operations Implementation-No Cost Agreements<br>''(has to be $0)''<br>------<br>Financial-Budget-Joint Projects Non-STIP
|-
|-
|CM09_Non-engineering<br/>_Request_For_Proposals|| This is used in the case that a research project needs proposals but the project is not engineering related/required|| Research Department|| Research Staff & Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office|| no
| CM10_Standard_<br/>Research_Agreement || This is used for research projects where the Principal Investigator is not from an organization where we have a Basic Agreement that allows for projects via task orders. || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
| CM11_Inspection_<br/>and_Testing_Agreement || This is rarely used, it is only used when we hire someone to do inspections or testing. || Research Department || Research Staff & Chief Counsel's Office || Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) || Chief Counsel's Office || Commission Secretary's Office || no || Financial-Budget-Operating Budget
|-
| CM13_Extension_<br/>of_Standard_Research<br/>_Agreement || This is used to extend a contract where scope of services/budget is increased and/or additional time is provided to complete the project || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
| [https://epg.modot.org/index.php?title=109.10_Contract_Assignment_Process_-_Contract_Reassignment_to_a_New_Contractor_(for_Sec_109.10) CM14_Assignment_<br/>Agreement_<br/>with_Bond] || This is used when an awarded contractor has requested to transfer the contract to another contractor to complete. (This agreement form requires the original bond to remain in place for the new contractor. A rider agreement may be required). Any other variations require further contract changes. || Construction Department || Construction & Materials and Chief Counsel's Office || Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer || Chief Counsel's Office || Commission Secretary's Office || yes || Highways-Construction-Contract Administration-Assignment of Road and Bridge Construction Contracts
|-
| [https://epg.modot.org/forms/CM/Process_for_Construction_Project_Consultant_Services-Solicitation.pdf CM43_Construction_<br/>Inspection_Consultant_<br>Agreement] || Consultant Contract via RFP. || Project Managers/Contract Administrators || Division Liaison, as appropriate || Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Highways-Consultant Engineering-STIP Project-Negotiated Contract
|-
| CM44_Construction_<br/>Inspection_Supplemental_<br>Agreement || Supplemental Agreement for Consultant Contract via RFP. || Project Managers/Contract Administrators || Division Liaison, as appropriate || Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Highways-Consultant Engineering-STIP Project-Negotiated Contract
|-
| [https://epg.modot.org/forms/CM/Process_for_Construction_Project_Consultant_Services-MOU.pdf CM46_Consultant_<br>Services_Memorandum_<br>of_Understanding_<br>(Federal_Assistance)] || MOU for On-Call Consultant. || Project Managers/Contract Administrators || Division Liaison, as appropriate || The Director, Chief Engineer, Chief Financial Officer, Division heads, or District Engineers (any one) may execute individual Memorandums of Understanding limited to $200,000 || - || - || no || Highways-Consultant Engineering-STIP Project-Hourly Rate
|-
| CM47_Consultant_<br/>Services_Memorandum_<br>of_Understanding_<br>Supplemental_Agreement || Supplemental Agreement for MOU On-Call consultant contract. || Project Managers/Contract Administrators || Division Liaison, as appropriate || The Director, Chief Engineer, Chief Financial Officer, Division heads, or District Engineers (any one) may execute individual Memorandums of Understanding limited to $200,000 || - || - || no || Highways-Consultant Engineering-STIP Project-Hourly Rate
|-
| CM-B_1_Basic_<br/>Agreement_Form || We use this agreement with organizations with which we do frequent contracting to speed up the process. For a specific project, an agreement is then done through a task order. At this point all Basic Agreements are with Missouri Universities. || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
| CM-B_2_<br/>Extension_of_<br/>Basic_Agreement || We do extensions of the Basic Agreements if we wish to continue doing business with the organization, the current BA is set to expire and no changes need to be made to the terms of the BA. || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
| CM-B_3_<br/>Task_Order_<br/>Contract || If we have a Basic Agreement in place and wish to use the organization for a research project, we develop a task order which has all the project specific information and requirements. || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
|-
|CM10_Standard_<br/>Research_Agreement|| This is used for research projects where the Principal Investigator is not from an organization where we have a Basic Agreement that allows for projects via task orders|| Research Department|| Research Staff & Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office ||no
| CM-B_4_<br/>Task_Order_<br/>Contract_Supplemental<br/>_-_Additional_<br/>Time_Only || This is used to extend a task order agreement where there is no additional cost for the project but a time extension is required. || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
| CM-B_5_<br/>Task_Order_<br/>Contract_Supplemental<br/>_-_Additional_<br/>Services_Only || This is used if the scope of a task order is expanded and additional services are required which in turn requires additional budget. || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
|-
|CM11_Inspection_<br/>and_Testing_Agreement|| This is rarely used, it is only used when we hire someone to do inspections or testing|| Research Department|| Research Staff & Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office ||no
| CM-B_6_<br/>Task_Order_<br/>Contract_Supplemental<br/>_-_Additional_Time<br/>_and_Services || This is used to extend a task order agreement where both scope of services/budget is increased and additional time is provided to complete the project. || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
|-
|CM13_Extension_<br/>of_Standard_Research<br/>_Agreement|| This is used to extend a contract where scope of services/budget is increased and/or additional time is provided to complete the project|| Research Department ||Research Staff & Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no
| CM-B_7_<br/>Task_Order_<br/>Contract_with_ MCTI || If we are contracting with MCTI (Missouri Center for Transportation Innovation), we develop a task order which has all the project specific information and requirements. || Research Department || Research Staff & Chief Counsel's Office || The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer || Chief Counsel's Office || Commission Secretary's Office || no || Research and Planning-Research Agreements
|-
|-
|CM14 Assignment<br/>Agreement<br/>with Bond|| || || || || || ||
| colspan="8" align="left" | '''1''' Use the [https://netprod3.dot.missouri/eAgreements/Search/QuickSearch eAgreements site] to find and begin drafting the corresponding boilerplate agreement.
|-
|-
|colspan="8" align="left"|'''1''' Use the [http://sp/sites/eagreements/SitePages/Home.aspx eAgreements site] to find and begin drafting the corresponding boilerplate agreement.  
| colspan="8" align="left" | '''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
|-
|-
|colspan="8" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
| colspan="8" align="left" | '''3''' Can also be found in the Execution of Documents Policy
|-
|colspan="8" align="left"|'''3''' Can also be found in the Execution of Documents Policy
|}
|}




 
[[Category:153 Agreements and Contracts|153.07]]
 
[[Category:153 Agreements and Contracts|153.06]]

Latest revision as of 13:57, 26 October 2026

Available
Construction and
Materials
Boilerplate Agreements1		 What triggers the use of this agreement? When is it used? Who are the drafters? Who needs to review the document prior to execution?2 Who signs for MoDOT?3 Is acknowledge-
ment by a notary public required?		 Applicable MHTC Policies
Executing Signature Approval as to Form Attestation Signature
CM02_
Assignment_Agreement		 This is used when an awarded contractor has requested to transfer the contract to another contractor to complete. (This agreement form assumes a new bond will be provided by the new contractor. Use CM14 if original bond will be used.) Construction Department Construction & Materials and Chief Counsel's Office Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer Chief Counsel's Office Commission Secretary's Office yes Highways-Construction-Contract Administration-Assignment of Road and Bridge Construction Contracts
CM03_DBE_
Supportive_Services_
Agreement		 When FHWA awards DBE Supportive Services funding to BDC. Research Department EC & Chief Counsel's Office Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office no Financial-Budget-Operating Budget

If the project is in the STIP, it could also be Financial-Transfer of Funds and Reimbursements-Federal Agencies
CM04_Contract_Bond When contract is awarded. Research Department Design Staff & Chief Counsel's Office Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office yes Financial-Budget-Operating Budget
CM05_Materials_Lease When a service not typically provided by the DOT is needed. Construction Department Construction & Materials and Chief Counsel's Office Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office yes Financial-Budget-Operating Budget
CM06_River_Barge_
Agreement		 When a barge is needed to conduct coring in rivers. Construction Department Construction & Materials and Chief Counsel's Office Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office no Financial-Budget-Operating Budget
CM07_Materials_
Standardization_
Service_Agreement		 When entering into an agreement with AASHTO for lab accreditation. Construction Department Construction & Materials and Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM08_Inspection
_Services_Agreement		 When the DOT performs inspection services for other entities. Construction Department Construction & Materials and Chief Counsel's Office Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer
------
Director, Deputy Director/Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer
------
Depends on which policy is selected		 Chief Counsel's Office Commission Secretary's Office no Highways-Operations-Operations Implementation-No Cost Agreements
(has to be $0)
------
Financial-Budget-Joint Projects Non-STIP
CM10_Standard_
Research_Agreement		 This is used for research projects where the Principal Investigator is not from an organization where we have a Basic Agreement that allows for projects via task orders. Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM11_Inspection_
and_Testing_Agreement		 This is rarely used, it is only used when we hire someone to do inspections or testing. Research Department Research Staff & Chief Counsel's Office Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), or District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office no Financial-Budget-Operating Budget
CM13_Extension_
of_Standard_Research
_Agreement		 This is used to extend a contract where scope of services/budget is increased and/or additional time is provided to complete the project Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM14_Assignment_
Agreement_
with_Bond		 This is used when an awarded contractor has requested to transfer the contract to another contractor to complete. (This agreement form requires the original bond to remain in place for the new contractor. A rider agreement may be required). Any other variations require further contract changes. Construction Department Construction & Materials and Chief Counsel's Office Director, Deputy Director/ Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, or Chief Financial Officer Chief Counsel's Office Commission Secretary's Office yes Highways-Construction-Contract Administration-Assignment of Road and Bridge Construction Contracts
CM43_Construction_
Inspection_Consultant_
Agreement		 Consultant Contract via RFP. Project Managers/Contract Administrators Division Liaison, as appropriate Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office no Highways-Consultant Engineering-STIP Project-Negotiated Contract
CM44_Construction_
Inspection_Supplemental_
Agreement		 Supplemental Agreement for Consultant Contract via RFP. Project Managers/Contract Administrators Division Liaison, as appropriate Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office no Highways-Consultant Engineering-STIP Project-Negotiated Contract
CM46_Consultant_
Services_Memorandum_
of_Understanding_
(Federal_Assistance)		 MOU for On-Call Consultant. Project Managers/Contract Administrators Division Liaison, as appropriate The Director, Chief Engineer, Chief Financial Officer, Division heads, or District Engineers (any one) may execute individual Memorandums of Understanding limited to $200,000 - - no Highways-Consultant Engineering-STIP Project-Hourly Rate
CM47_Consultant_
Services_Memorandum_
of_Understanding_
Supplemental_Agreement		 Supplemental Agreement for MOU On-Call consultant contract. Project Managers/Contract Administrators Division Liaison, as appropriate The Director, Chief Engineer, Chief Financial Officer, Division heads, or District Engineers (any one) may execute individual Memorandums of Understanding limited to $200,000 - - no Highways-Consultant Engineering-STIP Project-Hourly Rate
CM-B_1_Basic_
Agreement_Form		 We use this agreement with organizations with which we do frequent contracting to speed up the process. For a specific project, an agreement is then done through a task order. At this point all Basic Agreements are with Missouri Universities. Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM-B_2_
Extension_of_
Basic_Agreement		 We do extensions of the Basic Agreements if we wish to continue doing business with the organization, the current BA is set to expire and no changes need to be made to the terms of the BA. Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM-B_3_
Task_Order_
Contract		 If we have a Basic Agreement in place and wish to use the organization for a research project, we develop a task order which has all the project specific information and requirements. Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM-B_4_
Task_Order_
Contract_Supplemental
_-_Additional_
Time_Only		 This is used to extend a task order agreement where there is no additional cost for the project but a time extension is required. Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM-B_5_
Task_Order_
Contract_Supplemental
_-_Additional_
Services_Only		 This is used if the scope of a task order is expanded and additional services are required which in turn requires additional budget. Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM-B_6_
Task_Order_
Contract_Supplemental
_-_Additional_Time
_and_Services		 This is used to extend a task order agreement where both scope of services/budget is increased and additional time is provided to complete the project. Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
CM-B_7_
Task_Order_
Contract_with_ MCTI		 If we are contracting with MCTI (Missouri Center for Transportation Innovation), we develop a task order which has all the project specific information and requirements. Research Department Research Staff & Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer or State Construction and Materials Engineer Chief Counsel's Office Commission Secretary's Office no Research and Planning-Research Agreements
1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.
2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
3 Can also be found in the Execution of Documents Policy
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