110.5 Other Requirements

110.5.1 Open Records Policy (Sunshine Act)

The Missouri Open Records Law (Sunshine Act) requires governmental agencies to conduct business in a manner open and accessible to all citizens and make their records available to the public. The vast majority of our records may be shared with the public upon request. Some information, however, should not be released. When responding to requests for information, the procedures outlined in the Sunshine Act Policy should be followed. The district construction engineer and each resident engineer have been provided a copy of this policy to assist in responding to requests for information. If the request requires the removal of records from the office, personnel must be available at all times to accompany the records to ensure that they are not lost or destroyed.

110.5.2 Equal Employment Opportunity

All federal-aid contracts contain specific requirements related to equal opportunities in employment for all persons or contain requirements of a Hometown Plan with the same objectives. These requirements are as much a contractual obligation as any other part of the standard specifications.

A Resource Manual for Equal Opportunity Contract Compliance is issued to all project offices contains detailed information concerning E.E.O. matters.

The resident engineer has a responsibility to ensure that the contractor and any nonexempt subcontractors are complying with the specific EEO requirements. To assist the resident engineer in this area, Construction & Materials prepared questionnaires, Resident Engineer EEO Checklist, to be used for checking the various aspects of the EEO Compliance portion of the Federal-Aid contract. Detailed instructions are contained in the E.E.O. Contract Compliance Resource Manual. A statement of compliance must be completed by all contractors on the project, excluding suppliers and vendors.

From time to time, contractors and subcontractors may be subjected to a detailed compliance review. This may be conducted by the Federal Highway Administration or by the Business Development and Compliance Division. On occasion, this may be done by both representatives. The district may also be requested to conduct such reviews as needed. The reviews will take place at the jobsite and include interviewing the contractor’s workforce.