https://epg.modot.org/index.php?title=131.5_Proprietary_Items_and_Public_Interest_Findings&feed=atom&action=history131.5 Proprietary Items and Public Interest Findings - Revision history2024-03-28T15:28:59ZRevision history for this page on the wikiMediaWiki 1.33.1https://epg.modot.org/index.php?title=131.5_Proprietary_Items_and_Public_Interest_Findings&diff=23067&oldid=prevSmithk: Replacing page with '{|style="padding: 0.3em; margin-left:15px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="240px" align="center"
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<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>|[[<del class="diffchange diffchange-inline">Media:</del>131.<del class="diffchange diffchange-inline">5_Public_Interest_Finding_Letter</del>.<del class="diffchange diffchange-inline">doc|</del>Public Interest <del class="diffchange diffchange-inline">Finding Letter</del>]]</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>|<ins class="diffchange diffchange-inline">EPG 131.5 has moved to </ins>[[131.<ins class="diffchange diffchange-inline">2 Proprietary Items and Public Interest Findings|EPG 131</ins>.<ins class="diffchange diffchange-inline">2 Proprietary Items and </ins>Public Interest <ins class="diffchange diffchange-inline">Findings</ins>]]<ins class="diffchange diffchange-inline">. The content was not changed, only article's location.</ins></div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>|}</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>|}</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">==131.5.1 Proprietary Items==</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">Any patented material, specification, or process that can only be obtained from one manufacturer is known as a proprietary item. These items are generally identified by the use of a trade name. In the interest of promoting competition and allowing for the development of new products, neither FHWA nor MoDOT will participate in payment for any proprietary item, except in the following cases:</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">* MoDOT certifies the proprietary item is essential for synchronization with existing highway facilities and that no equally suitable alternative exists (requires a letter of public interest finding from the district office to the Central Office).</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">* The proprietary item is used for research or for a special type of construction on relatively short sections of road (requires a letter of public interest finding from the district office to the Central Office).</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">* Only proprietary items are acceptable, and at least three proprietary items are offered as alternatives (does not require a letter of public interest finding).</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">* FHWA finds the utilization of the proprietary item is in the public interest.</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">Use of the term “or equal” following the name of a proprietary item does not supersede the need to obtain a public interest finding. The public interest finding requirement is only waived when at least three proprietary product names are listed in the proposal as possible alternatives for a specific item. When this is the case, the FHWA still recommends adding the term "or equal" in order to promote maximum competition. </del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">Additionally, the specific characteristics of the proprietary product that is mentioned should be included in the job special provision. Construction personnel can use this information to determine if the substitute product is indeed “or equal”. Examples of specific characteristics are the reflective properties of pavement marking tape, width and length of crashworthy end treatments, signal controller units that are compatible with existing units in the field or other applications in which the district core team can specifically name product characteristics. When requested by a contractor to approve the use of a substitute product based upon the “or equal” provisions contained in the JSP, construction field personnel will coordinate their response to this request with the district project manager. Approval by the Construction and Materials Division must be obtained prior to use of the substitute product.</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">==131.5.2 Public Interest Findings==</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">In order to demonstrate to FHWA and [http://wwwi/design/default.htm Design] that the utilization of a proprietary item is in the public interest, the district must submit a letter of public interest finding to Design.</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">Any use of a proprietary item in a full oversight project as defined in the [[:Category:123 Federal-Aid Highway Program|Federal-Aid Highway Program]] article will require FHWA approval of the Public Interest Finding. Design will submit the finding to FHWA. Use of a proprietary item on any other project will only require approval from Design.</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">To gain approval, the letter must include the brand name and manufacturer of the item in question as well as a detailed discussion of the factors that necessitate the item's use (synchronization with existing facilities, no equally suitable alternative is available, substantial cost savings, benefit/cost analysis when more than one proprietary item is available, etc.). This information must be supported by relevant figures and documentation, and will be as complete and detailed as possible. In order to expedite the processing of the request, the bid opening date must be included. A [[Media:131.5_Public_Interest_Finding_Letter.doc|sample letter]] for submittal to the Design Division is available.</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;"></del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">Design will notify the district of the decision that is made concerning the public interest finding.</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[[category:131 Other General Procedures|131.05]]</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[[category:131 Other General Procedures|131.05]]</div></td></tr>
</table>Smithkhttps://epg.modot.org/index.php?title=131.5_Proprietary_Items_and_Public_Interest_Findings&diff=22742&oldid=prevJonesjb: Policy on single-source items edited for compliance with the Code of Federal Regulations2010-04-14T20:22:12Z<p>Policy on single-source items edited for compliance with the Code of Federal Regulations</p>
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<td colspan="2" style="background-color: #fff; color: #222; text-align: center;">Revision as of 20:22, 14 April 2010</td>
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<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* FHWA finds the utilization of the proprietary item is in the public interest.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* FHWA finds the utilization of the proprietary item is in the public interest.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>Use of the term “or equal” following the name of a proprietary item <del class="diffchange diffchange-inline">is permitted under terms of Missouri Standard Specifications for Highway Construction. However, use of the term “or equal” alone </del>does not supersede the need to obtain a public interest finding. <del class="diffchange diffchange-inline">It is not necessary to obtain a </del>public interest finding when at least three proprietary product names are listed in the proposal as possible <del class="diffchange diffchange-inline">manufacturers </del>for a specific item. <del class="diffchange diffchange-inline">Even when </del>this is the case, the FHWA recommends adding the term "or equal" in order to promote maximum competition. </div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>Use of the term “or equal” following the name of a proprietary item does not supersede the need to obtain a public interest finding. <ins class="diffchange diffchange-inline">The </ins>public interest finding <ins class="diffchange diffchange-inline">requirement is only waived </ins>when at least three proprietary product names are listed in the proposal as possible <ins class="diffchange diffchange-inline">alternatives </ins>for a specific item. <ins class="diffchange diffchange-inline">When </ins>this is the case, the FHWA <ins class="diffchange diffchange-inline">still </ins>recommends adding the term "or equal" in order to promote maximum competition. </div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>Additionally, the specific characteristics of the proprietary product that is mentioned <del class="diffchange diffchange-inline">are to </del>be included in the job special provision. Construction personnel can use this information to determine if the substitute product is indeed “or equal”. Examples of specific characteristics are the reflective properties of pavement marking tape, width and length of crashworthy end treatments, signal controller units that are compatible with existing units in the field or other applications in which the district core team can specifically name product characteristics. When requested by a contractor to approve the use of a substitute product based upon the “or equal” provisions contained in the JSP, construction field personnel will coordinate their response to this request with the district project manager. Approval by the Construction and Materials Division must be obtained prior to use of the substitute product.</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>Additionally, the specific characteristics of the proprietary product that is mentioned <ins class="diffchange diffchange-inline">should </ins>be included in the job special provision. Construction personnel can use this information to determine if the substitute product is indeed “or equal”. Examples of specific characteristics are the reflective properties of pavement marking tape, width and length of crashworthy end treatments, signal controller units that are compatible with existing units in the field or other applications in which the district core team can specifically name product characteristics. When requested by a contractor to approve the use of a substitute product based upon the “or equal” provisions contained in the JSP, construction field personnel will coordinate their response to this request with the district project manager. Approval by the Construction and Materials Division must be obtained prior to use of the substitute product.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</div></td></tr>
</table>Jonesjbhttps://epg.modot.org/index.php?title=131.5_Proprietary_Items_and_Public_Interest_Findings&diff=22741&oldid=prevJonesjb at 20:11, 14 April 20102010-04-14T20:11:25Z<p></p>
<table class="diff diff-contentalign-left" data-mw="interface">
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<td colspan="2" style="background-color: #fff; color: #222; text-align: center;">Revision as of 20:11, 14 April 2010</td>
</tr><tr><td colspan="2" class="diff-lineno" id="mw-diff-left-l16" >Line 16:</td>
<td colspan="2" class="diff-lineno">Line 16:</td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* The proprietary item is used for research or for a special type of construction on relatively short sections of road (requires a letter of public interest finding from the district office to the Central Office).</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* The proprietary item is used for research or for a special type of construction on relatively short sections of road (requires a letter of public interest finding from the district office to the Central Office).</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* Only proprietary items are acceptable, and at least three proprietary items are offered as alternatives (does not require a letter of public interest finding).</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* Only proprietary items are acceptable, and at least three proprietary items are offered as alternatives (does not require a letter of public interest finding).</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del style="font-weight: bold; text-decoration: none;">* The proprietary item is offered as an alternative to an equally suitable non-proprietary item (does not require a letter of public interest finding).</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* FHWA finds the utilization of the proprietary item is in the public interest.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>* FHWA finds the utilization of the proprietary item is in the public interest.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>Use of the term “or equal” following the name of a proprietary item is permitted under terms of Missouri Standard Specifications for Highway Construction. However, use of the term “or equal” <del class="diffchange diffchange-inline">with a proprietary product name </del>does not supersede the need to obtain a public interest finding. It is not necessary to obtain a public interest finding when at least three proprietary product names are listed in the proposal as possible <del class="diffchange diffchange-inline">sources </del>for a specific item <del class="diffchange diffchange-inline">necessary to construct the proposed improvement</del>. <del class="diffchange diffchange-inline">If less than three proprietary product names are mentioned in </del>the <del class="diffchange diffchange-inline">job special provision</del>, the term <del class="diffchange diffchange-inline">“or equal” will be used</del>. Additionally, the specific characteristics of the proprietary product that is mentioned are to be included in the job special provision. Construction personnel can use this information to determine if the substitute product is indeed “or equal”. Examples of specific characteristics are the reflective properties of pavement marking tape, width and length of crashworthy end treatments, signal controller units that are compatible with existing units in the field or other applications in which the district core team can specifically name product characteristics. When requested by a contractor to approve the use of a substitute product based upon the “or equal” provisions contained in the JSP, construction field personnel will coordinate their response to this request with the district project manager. Approval by the Construction and Materials Division must be obtained prior to use of the substitute product.</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>Use of the term “or equal” following the name of a proprietary item is permitted under terms of Missouri Standard Specifications for Highway Construction. However, use of the term “or equal” <ins class="diffchange diffchange-inline">alone </ins>does not supersede the need to obtain a public interest finding. It is not necessary to obtain a public interest finding when at least three proprietary product names are listed in the proposal as possible <ins class="diffchange diffchange-inline">manufacturers </ins>for a specific item. <ins class="diffchange diffchange-inline">Even when this is </ins>the <ins class="diffchange diffchange-inline">case</ins>, <ins class="diffchange diffchange-inline">the FHWA recommends adding </ins>the term <ins class="diffchange diffchange-inline">"or equal" in order to promote maximum competition</ins>. </div></td></tr>
<tr><td colspan="2"> </td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div> </div></td></tr>
<tr><td colspan="2"> </td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>Additionally, the specific characteristics of the proprietary product that is mentioned are to be included in the job special provision. Construction personnel can use this information to determine if the substitute product is indeed “or equal”. Examples of specific characteristics are the reflective properties of pavement marking tape, width and length of crashworthy end treatments, signal controller units that are compatible with existing units in the field or other applications in which the district core team can specifically name product characteristics. When requested by a contractor to approve the use of a substitute product based upon the “or equal” provisions contained in the JSP, construction field personnel will coordinate their response to this request with the district project manager. Approval by the Construction and Materials Division must be obtained prior to use of the substitute product.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</div></td></tr>
</table>Jonesjbhttps://epg.modot.org/index.php?title=131.5_Proprietary_Items_and_Public_Interest_Findings&diff=18969&oldid=prevMastes: remove "Key Points" box2008-11-13T16:43:15Z<p>remove "Key Points" box</p>
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</table>Masteshttps://epg.modot.org/index.php?title=131.5_Proprietary_Items_and_Public_Interest_Findings&diff=18568&oldid=prevSmithk: article construction2008-09-19T14:53:35Z<p>article construction</p>
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<td colspan="2" style="background-color: #fff; color: #222; text-align: center;">Revision as of 14:53, 19 September 2008</td>
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<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>|}</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>|}</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div> </div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>==131.5.1 Proprietary Items==</div></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>==131.5<del class="diffchange diffchange-inline">.1 Introduction==</del></div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div> </div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline">===131.5.1</del>.1 Proprietary Items<del class="diffchange diffchange-inline">=</del>==</div></td><td colspan="2"> </td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>Any patented material, specification, or process that can only be obtained from one manufacturer is known as a proprietary item. These items are generally identified by the use of a trade name. In the interest of promoting competition and allowing for the development of new products, neither FHWA nor MoDOT will participate in payment for any proprietary item, except in the following cases:</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>Any patented material, specification, or process that can only be obtained from one manufacturer is known as a proprietary item. These items are generally identified by the use of a trade name. In the interest of promoting competition and allowing for the development of new products, neither FHWA nor MoDOT will participate in payment for any proprietary item, except in the following cases:</div></td></tr>
<tr><td colspan="2" class="diff-lineno" id="mw-diff-left-l29" >Line 29:</td>
<td colspan="2" class="diff-lineno">Line 27:</td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div><del class="diffchange diffchange-inline">=</del>==131.5<del class="diffchange diffchange-inline">.1</del>.2 Public Interest Findings<del class="diffchange diffchange-inline">=</del>==</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>==131.5.2 Public Interest Findings==</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>In order to demonstrate to FHWA and [http://wwwi/design/default.htm Design] that the utilization of a proprietary item is in the public interest, the district must submit a letter of public interest finding to Design.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>In order to demonstrate to FHWA and [http://wwwi/design/default.htm Design] that the utilization of a proprietary item is in the public interest, the district must submit a letter of public interest finding to Design.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>Any use of a proprietary item in a full oversight project as defined in the [[123 Federal-Aid Highway Program|Federal-Aid Highway Program]] article will require FHWA approval of the Public Interest Finding. Design will submit the finding to FHWA. Use of a proprietary item on any other project will only require approval from Design.</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>Any use of a proprietary item in a full oversight project as defined in the [[<ins class="diffchange diffchange-inline">:Category:</ins>123 Federal-Aid Highway Program|Federal-Aid Highway Program]] article will require FHWA approval of the Public Interest Finding. Design will submit the finding to FHWA. Use of a proprietary item on any other project will only require approval from Design.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>To gain approval, the letter must include the brand name and manufacturer of the item in question as well as a detailed discussion of the factors that necessitate the item's use (synchronization with existing facilities, no equally suitable alternative is available, substantial cost savings, benefit/cost analysis when more than one proprietary item is available, etc.). This information must be supported by relevant figures and documentation, and will be as complete and detailed as possible. In order to expedite the processing of the request, the bid opening date must be included. A [[Media:131.5_Public_Interest_Finding_Letter.doc|sample letter]] for submittal to the Design Division is available.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>To gain approval, the letter must include the brand name and manufacturer of the item in question as well as a detailed discussion of the factors that necessitate the item's use (synchronization with existing facilities, no equally suitable alternative is available, substantial cost savings, benefit/cost analysis when more than one proprietary item is available, etc.). This information must be supported by relevant figures and documentation, and will be as complete and detailed as possible. In order to expedite the processing of the request, the bid opening date must be included. A [[Media:131.5_Public_Interest_Finding_Letter.doc|sample letter]] for submittal to the Design Division is available.</div></td></tr>
</table>Smithkhttps://epg.modot.org/index.php?title=131.5_Proprietary_Items_and_Public_Interest_Findings&diff=18094&oldid=prevSmithk: article construction2008-06-06T17:44:56Z<p>article construction</p>
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<td colspan="2" style="background-color: #fff; color: #222; text-align: center;">← Older revision</td>
<td colspan="2" style="background-color: #fff; color: #222; text-align: center;">Revision as of 17:44, 6 June 2008</td>
</tr><tr><td colspan="2" class="diff-lineno" id="mw-diff-left-l29" >Line 29:</td>
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<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'>−</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #ffe49c; vertical-align: top; white-space: pre-wrap;"><div>===<del class="diffchange diffchange-inline">'''</del>131.5.1.2 Public Interest Findings<del class="diffchange diffchange-inline">'''</del>===</div></td><td class='diff-marker'>+</td><td style="color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #a3d3ff; vertical-align: top; white-space: pre-wrap;"><div>===131.5.1.2 Public Interest Findings===</div></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"></td></tr>
<tr><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>In order to demonstrate to FHWA and [http://wwwi/design/default.htm Design] that the utilization of a proprietary item is in the public interest, the district must submit a letter of public interest finding to Design.</div></td><td class='diff-marker'> </td><td style="background-color: #f8f9fa; color: #222; font-size: 88%; border-style: solid; border-width: 1px 1px 1px 4px; border-radius: 0.33em; border-color: #eaecf0; vertical-align: top; white-space: pre-wrap;"><div>In order to demonstrate to FHWA and [http://wwwi/design/default.htm Design] that the utilization of a proprietary item is in the public interest, the district must submit a letter of public interest finding to Design.</div></td></tr>
</table>Smithkhttps://epg.modot.org/index.php?title=131.5_Proprietary_Items_and_Public_Interest_Findings&diff=14473&oldid=prevSmithk: /* '''131.5.1.2 Public Interest Findings''' */ article construction2007-10-02T18:37:21Z<p><span dir="auto"><span class="autocomment">'''131.5.1.2 Public Interest Findings''': </span> article construction</span></p>
<p><b>New page</b></p><div>{|border="4" <br />
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|'''[[Key Points 131.5 Proprietary Items and Public Interest Findings| Key Points]]'''<br />
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|'''Figures'''<br />
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|[[Media:131.5_Public_Interest_Finding_Letter.doc|Public Interest Finding Letter]]<br />
|}<br />
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<br />
==131.5.1 Introduction==<br />
<br />
===131.5.1.1 Proprietary Items===<br />
<br />
Any patented material, specification, or process that can only be obtained from one manufacturer is known as a proprietary item. These items are generally identified by the use of a trade name. In the interest of promoting competition and allowing for the development of new products, neither FHWA nor MoDOT will participate in payment for any proprietary item, except in the following cases:<br />
<br />
* MoDOT certifies the proprietary item is essential for synchronization with existing highway facilities and that no equally suitable alternative exists (requires a letter of public interest finding from the district office to the Central Office).<br />
* The proprietary item is used for research or for a special type of construction on relatively short sections of road (requires a letter of public interest finding from the district office to the Central Office).<br />
* Only proprietary items are acceptable, and at least three proprietary items are offered as alternatives (does not require a letter of public interest finding).<br />
* The proprietary item is offered as an alternative to an equally suitable non-proprietary item (does not require a letter of public interest finding).<br />
* FHWA finds the utilization of the proprietary item is in the public interest.<br />
<br />
Use of the term “or equal” following the name of a proprietary item is permitted under terms of Missouri Standard Specifications for Highway Construction. However, use of the term “or equal” with a proprietary product name does not supersede the need to obtain a public interest finding. It is not necessary to obtain a public interest finding when at least three proprietary product names are listed in the proposal as possible sources for a specific item necessary to construct the proposed improvement. If less than three proprietary product names are mentioned in the job special provision, the term “or equal” will be used. Additionally, the specific characteristics of the proprietary product that is mentioned are to be included in the job special provision. Construction personnel can use this information to determine if the substitute product is indeed “or equal”. Examples of specific characteristics are the reflective properties of pavement marking tape, width and length of crashworthy end treatments, signal controller units that are compatible with existing units in the field or other applications in which the district core team can specifically name product characteristics. When requested by a contractor to approve the use of a substitute product based upon the “or equal” provisions contained in the JSP, construction field personnel will coordinate their response to this request with the district project manager. Approval by the Construction and Materials Division must be obtained prior to use of the substitute product.<br />
<br />
[http://www.modot.mo.gov/business/standards_and_specs/Sec0106.pdf Section 106.14] of the standard specifications outlines a procedure to follow in the event a proprietary item included in a project becomes unavailable during construction. The resident engineer will share the contractor’s request to use an alternative product with the district project manager (information is also to be shared with the originating work unit who requested the proprietary item be used) and by working together determine if it is acceptable. The contract unit price for this replacement item will need to be negotiated between MoDOT and the contractor. This unit price will be based upon market conditions. Cost for this item on previous MoDOT projects can be helpful in arriving at an appropriate “negotiated” unit price. In most cases the use of a nonproprietary item as a substitute for a proprietary item will result in a lower unit cost. However, in a few instances this might not be the case. If the cost of a substitute for a proprietary item is higher than the unit bid price for the proprietary item the additional cost of the item is not eligible for federal participation (23 CFR 635.411). Therefore, this higher cost will be the responsibility of the local (city, county, developer, etc.) entity, which requested the item be included in the project or MoDOT itself. If additional state funds are required to pay for the substitute item, an adjustment to future funding allocations to the district will be necessary.<br />
<br />
==='''131.5.1.2 Public Interest Findings'''===<br />
<br />
In order to demonstrate to FHWA and [http://wwwi/design/default.htm Design] that the utilization of a proprietary item is in the public interest, the district must submit a letter of public interest finding to Design.<br />
<br />
Any use of a proprietary item in a full oversight project as defined in the [[123 Federal-Aid Highway Program|Federal-Aid Highway Program]] article will require FHWA approval of the Public Interest Finding. Design will submit the finding to FHWA. Use of a proprietary item on any other project will only require approval from Design.<br />
<br />
To gain approval, the letter must include the brand name and manufacturer of the item in question as well as a detailed discussion of the factors that necessitate the item's use (synchronization with existing facilities, no equally suitable alternative is available, substantial cost savings, benefit/cost analysis when more than one proprietary item is available, etc.). This information must be supported by relevant figures and documentation, and will be as complete and detailed as possible. In order to expedite the processing of the request, the bid opening date must be included. A [[Media:131.5_Public_Interest_Finding_Letter.doc|sample letter]] for submittal to the Design Division is available.<br />
<br />
Design will notify the district of the decision that is made concerning the public interest finding.<br />
[[category:131 Other General Procedures|131.05]]</div>Smithk