Difference between revisions of "153.10 Design – Escrow"

From Engineering_Policy_Guide
Jump to navigation Jump to search
m
m (Per Brandi Baldwin, removed agreement links. Readers are to go through eAgreements site to produce agreements.)
Line 1: Line 1:
 
{| border="1" class="wikitable" style="margin: 1em auto 1em auto" style="text-align:center"
 
{| border="1" class="wikitable" style="margin: 1em auto 1em auto" style="text-align:center"
 
|+  
 
|+  
! style="background:#BEBEBE" ROWSPAN="2"|Available Escrow Boilerplate Agreements!!style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>1</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>2</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? !!style="background:#BEBEBE" ROWSPAN="2"|Link to Available Instructions
+
! style="background:#BEBEBE" ROWSPAN="2"|Available Escrow Boilerplate Agreements<sup>1</sup>!!style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2" width="150"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? !!style="background:#BEBEBE" ROWSPAN="2"|Link to Available Instructions
 
|-
 
|-
 
!style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature
 
!style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE02_Bid_Documents_Escrow_Agreement_(MHTC_Documents).doc DE02_Bid_<br/>Documents_Escrow<br/>_Agreement<br/>(MHTC_Documents) ]||Major River Crossing Projects|| BCS - Project Reviewer ||Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE02_Bid_<br/>Documents_Escrow<br/>_Agreement<br/>(MHTC_Documents) ||Major River Crossing Projects|| BCS - Project Reviewer ||Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE02-C_Escrow_Agreement_(MHTC_and_Contractor).doc DE02-C_<br/>Escrow_Agreement_<br/>(MHTC_and_Contractor)]|| Major River Crossing Projects|| BCS - Project Reviewer ||Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office ||Commission Secretary's Office|| no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE02-C_<br/>Escrow_Agreement_<br/>(MHTC_and_Contractor)|| Major River Crossing Projects|| BCS - Project Reviewer ||Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office ||Commission Secretary's Office|| no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE02-D_Release_of_Claims_and_Escrowed_Documents_(by_Contractor).doc DE02-D_<br/>Release_of_<br/>Claims_and_<br/>Escrowed_Documents<br/>(by_Contractor)]|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor|| - || - || yes ||[http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE02-D_<br/>Release_of_<br/>Claims_and_<br/>Escrowed_Documents<br/>(by_Contractor)|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor|| - || - || yes ||[http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE02-G_Waiver_of_Right_to_be_Present_(Contractor_absent_-_out_of_state).doc DE02-G_<br/>Waiver_of_<br/>Right_to_<br/>be_Present<br/>(Contractor_<br/>absent_-_out<br/>_of_state)]|| Major River Crossing Projects ||BCS - Project Reviewer|| Chief Counsel's Office|| Contractor|| - || - || yes ||[http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE02-G_<br/>Waiver_of_<br/>Right_to_<br/>be_Present<br/>(Contractor_<br/>absent_-_out<br/>_of_state)|| Major River Crossing Projects ||BCS - Project Reviewer|| Chief Counsel's Office|| Contractor|| - || - || yes ||[http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE02-I_MHTC_Representative_Escrow_Authority_Affidavit.doc DE02-I_<br/>MHTC_Representative<br/>_Escrow_Authority<br/>_Affidavit]|| Major River Crossing Projects ||BCS - Project Reviewer|| Chief Counsel's Office|| State Design Engineer || - || - || yes ||[http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE02-I_<br/>MHTC_Representative<br/>_Escrow_Authority<br/>_Affidavit|| Major River Crossing Projects ||BCS - Project Reviewer|| Chief Counsel's Office|| State Design Engineer || - || - || yes ||[http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE03_Commission_Affidavit_Creating_Escrow.doc DE03_<br/>Commission_<br/>Affidavit_<br/>Creating_Escrow]|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office ||State Design Engineer || - || - || yes|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE03_<br/>Commission_<br/>Affidavit_<br/>Creating_Escrow|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office ||State Design Engineer || - || - || yes|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE04_MoDOT_Affidavit_-_Verification_of_Escrowed_Documents.doc DE04_<br/>MoDOT_Affidavit_<br/>-_Verification_of<br/>_Escrowed_Documents]|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| State Design Engineer || - || - || yes|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE04_<br/>MoDOT_Affidavit_<br/>-_Verification_of<br/>_Escrowed_Documents|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| State Design Engineer || - || - || yes|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE04-C_Contractor_Affidavit_-_Verification_of_Escrowed_Documents.doc DE04-C_<br/>Contractor_Affidavit_-<br/>_Verification_of_<br/>Escrowed_Documents]|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor|| - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE04-C_<br/>Contractor_Affidavit_-<br/>_Verification_of_<br/>Escrowed_Documents|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor|| - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE04-S_Subcontractor_Affidavit.doc DE04-S_<br/>Subcontractor_<br/>Affidavit]|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor || - || - || yes|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE04-S_<br/>Subcontractor_<br/>Affidavit|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor || - || - || yes|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE05-C_Contractor_Itemized_List_for_Escrow_Documents.doc DE05-C_<br/>Contractor_Itemized<br/>_List_for_<br/>Escrow_Documents]|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor || - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE05-C_<br/>Contractor_Itemized<br/>_List_for_<br/>Escrow_Documents|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor || - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/DE05-S_Subcontractor_Itemized_List_for_Escrow_Documents.doc DE05-S_<br/>Subcontractor_<br/>Itemized_<br/>List_for_<br/>Escrow_Documents]|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor || - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|DE05-S_<br/>Subcontractor_<br/>Itemized_<br/>List_for_<br/>Escrow_Documents|| Major River Crossing Projects|| BCS - Project Reviewer|| Chief Counsel's Office|| Contractor || - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/Sample_Closing_Escrow_Letter_to_Bank.doc Sample_<br/>Closing_Escrow<br/>_Letter_to_Bank] ||Major River Crossing Projects|| BCS - Project Reviewer ||Chief Counsel's Office|| State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer || - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|Sample_<br/>Closing_Escrow<br/>_Letter_to_Bank ||Major River Crossing Projects|| BCS - Project Reviewer ||Chief Counsel's Office|| State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer || - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/Sample_Closing_Escrow_Letter_to_Contractor.doc Sample_<br/>Closing_Escrow<br/>_Letter_to_Contractor]|| Major River Crossing Projects ||BCS - Project Reviewer ||Chief Counsel's Office|| State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer|| - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|Sample_<br/>Closing_Escrow<br/>_Letter_to_Contractor|| Major River Crossing Projects ||BCS - Project Reviewer ||Chief Counsel's Office|| State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer|| - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|[http://sharepoint/support/CC/CCO%20Contracts/DE_-_Design/Escrow_Documentation_Forms/Sample_Letter_to_Contractor_with_Instructions_for_Escrow_Process.doc Sample_<br/>Letter_to_<br/>Contractor_with<br/>_Instructions_for<br/>_Escrow_Process]|| Major River Crossing Projects|| BCS - Project Reviewer ||Chief Counsel's Office|| State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer|| - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
+
|Sample_<br/>Letter_to_<br/>Contractor_with<br/>_Instructions_for<br/>_Escrow_Process|| Major River Crossing Projects|| BCS - Project Reviewer ||Chief Counsel's Office|| State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer|| - || - || no|| [http://sharepoint/sites/de/Bid/default.aspx Bidding and Contracting Services SharePoint]
 
|-
 
|-
|colspan="9" align="left"|'''1''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.  
+
|colspan="9" align="left"|'''1''' Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.  
 
|-
 
|-
|colspan="9" align="left"|'''2''' Can also be found in the Execution of Documents Policy
+
|colspan="9" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
 +
|-
 +
|colspan="9" align="left"|'''3''' Can also be found in the Execution of Documents Policy
 
|}
 
|}
 
 

Revision as of 09:18, 6 December 2016

Available Escrow Boilerplate Agreements1 What triggers the use of this agreement? When is it used? Who are the drafters? Who needs to review the document prior to execution?2 Who signs for MoDOT?3 Is acknowledge-
ment by a notary public required?
Link to Available Instructions
Executing Signature Approval as to Form Attestation Signature
DE02_Bid_
Documents_Escrow
_Agreement
(MHTC_Documents)
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office no Bidding and Contracting Services SharePoint
DE02-C_
Escrow_Agreement_
(MHTC_and_Contractor)
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office no Bidding and Contracting Services SharePoint
DE02-D_
Release_of_
Claims_and_
Escrowed_Documents
(by_Contractor)
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office Contractor - - yes Bidding and Contracting Services SharePoint
DE02-G_
Waiver_of_
Right_to_
be_Present
(Contractor_
absent_-_out
_of_state)
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office Contractor - - yes Bidding and Contracting Services SharePoint
DE02-I_
MHTC_Representative
_Escrow_Authority
_Affidavit
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office State Design Engineer - - yes Bidding and Contracting Services SharePoint
DE03_
Commission_
Affidavit_
Creating_Escrow
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office State Design Engineer - - yes Bidding and Contracting Services SharePoint
DE04_
MoDOT_Affidavit_
-_Verification_of
_Escrowed_Documents
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office State Design Engineer - - yes Bidding and Contracting Services SharePoint
DE04-C_
Contractor_Affidavit_-
_Verification_of_
Escrowed_Documents
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office Contractor - - no Bidding and Contracting Services SharePoint
DE04-S_
Subcontractor_
Affidavit
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office Contractor - - yes Bidding and Contracting Services SharePoint
DE05-C_
Contractor_Itemized
_List_for_
Escrow_Documents
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office Contractor - - no Bidding and Contracting Services SharePoint
DE05-S_
Subcontractor_
Itemized_
List_for_
Escrow_Documents
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office Contractor - - no Bidding and Contracting Services SharePoint
Sample_
Closing_Escrow
_Letter_to_Bank
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer - - no Bidding and Contracting Services SharePoint
Sample_
Closing_Escrow
_Letter_to_Contractor
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer - - no Bidding and Contracting Services SharePoint
Sample_
Letter_to_
Contractor_with
_Instructions_for
_Escrow_Process
Major River Crossing Projects BCS - Project Reviewer Chief Counsel's Office State Design Engineer/Bidding and Contract Services Engineer/Estimate and Review Engineer - - no Bidding and Contracting Services SharePoint
1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.
2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
3 Can also be found in the Execution of Documents Policy