153.15 Maintenance

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Available Maintenance Boilerplate Agreements1 What triggers the use of this agreement? When is it used? Who are the drafters? Who needs to review the document prior to execution?2 Who signs for MoDOT?3 Is acknowledge-
ment by a notary public required?
Link to Available Instructions Applicable MHTC Policies
Executing Signature Approval as to Form Attestation Signature
MT02_
Maintenance_of_
City_Street
When maintenance obligations need to be defined for highways in cities and towns. District personnel Agreements Group Director, Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Financial Officer, State Maintenance Engineer, or District Engineer Chief Counsel's Office Commission Secretary's Office No EPG 171.1.1 Highways-Operations-Maintenance Agreements – Execution of Documents

STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies

STIP Delegated Approval of Documents Required for STIP Preparation and/or Implementation-STIP Implementation-$200,000 or Less
MT04_
Work_Swap_
Agreement
When it is deemed desirable or necessary to exchange services with a city, county or other agency District personnel Maintenance Division Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No - Highways-Operations-Operations Implementation-No Cost Agreements
MT11_
Adopt-A-Highway
_Agreement
When new adopters join the program District Adopt-A-Highway coordinators District Adopt-A-Highway coordinators Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer - - No EPG 141.8, EPG 171.6.1, EPG 824 and 7 CSR 10-14.010-14.050 Highways-Highway Beautification-Roadside Management-Adopt-A-Highway Program Agreements
MT12_
Growing_Together
_Agreement
Upon determination that an application is accepted District personnel Maintenance Division Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer Chief Counsel's Office Commission Secretary's Office No EPG 140.3, EPG 141.8 and EPG 171.6.1 Highways-Operations-Maintenance Agreements – Execution of Documents

Highways-Operations-Operations Implementation-No Cost Agreements
MT15_
Waste_Tire_
Removal_
Agreement
Upon expiration of existing agreement Maintenance Division Design Environmental, Chief Counsel's Office Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), and District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office No EPG 127.25.1.3 Financial-Budget-Operating Budget
MT19_
Project_
Demonstration
_Agreement
To evaluate new permanent repair/treatment procedures for pavements Maintenance Division or District personnel Chief Counsel's Office Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), and District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office No - Equipment and Procurement-Professional Services
MT20_
Termination_
Agreement
When terminating an existing Maintenance Agreement District personnel Maintenance Division Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, State Maintenance Engineer, or respective District Engineer Chief Counsel's Office Commission Secretary's Office No - Highways-Operations-Maintenance Agreements – Execution of Documents

STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies
1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.
2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
3 Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents.