Difference between revisions of "153.16 Maintenance"

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m (Per TS, MT and Comm Secr, TR57 replaced MT27)
m (Per Secr. Comm, updated signature requirements for 7 contracts; deleted the archaic contracts)
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! style="background:#BEBEBE" ROWSPAN="2"|Available Maintenance Boilerplate Agreements<sup>1</sup>!!style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? !!style="background:#BEBEBE" ROWSPAN="2"|Link to Available Instructions
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! style="background:#BEBEBE" ROWSPAN="2"|Available Maintenance Boilerplate Agreements<sup>1</sup>!!style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? !!style="background:#BEBEBE" ROWSPAN="2"|Link to Available Instructions!!style="background:#BEBEBE" ROWSPAN="2"| Applicable MHTC Policies
 
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!style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature
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!style="background:#BEBEBE" width="200"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature
 
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|MT01_<br/>Surfacing_Contract|| When resurfacing through a city or town and parking areas are included|| District Design|| Agreements Group|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office|| Commission Secretary's Office ||No || [http://epg.modot.org/index.php?title=171.1_Administration#171.1.1_Agreements EPG 171.1.1]
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|MT02_<br/>Maintenance_of_<br/>City_Street|| When maintenance obligations need to be defined for highways in cities and towns.|| District personnel|| Agreements Group|| Director, Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Financial Officer, State Maintenance Engineer, or District Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| [http://epg.modot.org/index.php?title=171.1_Administration#171.1.1_Agreements EPG 171.1.1] ||Highways-Operations-Maintenance Agreements – Execution of Documents<br/><br/>STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies<br/><br/>STIP Delegated Approval of Documents Required for STIP Preparation and/or Implementation-STIP Implementation-$200,000 or Less
 
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|MT02_<br/>Maintenance_of_<br/>City_Street|| When maintenance obligations need to be defined for highways in cities and towns.|| District personnel|| Agreements Group|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| [http://epg.modot.org/index.php?title=171.1_Administration#171.1.1_Agreements EPG 171.1.1]
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|MT04_<br/>Work_Swap_<br/>Agreement|| When it is deemed desirable or necessary to exchange services with a city, county or other agency|| District personnel|| Maintenance Division|| Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No || - ||Highways-Operations-Operations Implementation-No Cost Agreements
 
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|MT03_<br/>Observation_of_<br/>Navigation_Lights|| When MoDOT personnel cannot perform this function|| District Maintenance and/or Traffic personnel|| Maintenance Division|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| [[770.4 Navigation Lights/Light Tenders|EPG 770.4]]
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|MT11_<br/>Adopt-A-Highway<br/>_Agreement|| When new adopters join the program|| District Adopt-A-Highway coordinators ||District Adopt-A-Highway coordinators|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer || - || - || No|| [[141.8 Sponsorship Programs|EPG 141.8]], [http://epg.modot.org/index.php?title=171.6_Roadsides#171.6.1_Programs EPG 171.6.1], [http://epg.modot.org/index.php?title=Category:824_Adopt-A-Highway_and_Sponsor-A-Highway_Programs EPG 824] and [http://s1.sos.mo.gov/cmsimages/adrules/main/agency/7csr/7c10-14.doc 7 CSR 10-14.010-14.050]||Highways-Highway Beautification-Roadside Management-Adopt-A-Highway Program Agreements
 
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|MT04_<br/>Work_Swap_<br/>Agreement|| When it is deemed desirable or necessary to exchange services with a city, county or other agency|| District personnel|| Maintenance Division|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No || -
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|MT12_<br/>Growing_Together<br/>_Agreement|| Upon determination that an application is accepted|| District personnel ||Maintenance Division|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| [http://epg.modot.org/index.php?title=Category:140_Encroachments_and_Items_Permitted_on_MoDOT%E2%80%99s_Right_of_Way#140.3_Guidelines_for_Installation_of_Banners_on_Lighting_Poles EPG 140.3], [[141.8 Sponsorship Programs|EPG 141.8]] and [http://epg.modot.org/index.php?title=171.6_Roadsides#171.6.1_Programs EPG 171.6.1]||Highways-Operations-Maintenance Agreements – Execution of Documents<br/><br/>Highways-Operations-Operations Implementation-No Cost Agreements
 
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|MT10_<br/>Working_Agreement|| Master Agreement: Upon expiration of existing agreement; Attachment A:  Upon need for using incarcerated personnel from a particular institution|| For the Master Agreement, Maintenance Division; For the Attachment A, District Maintenance|| For the Master Agreement, Chief Counsel's Office; For the Attachement A, District Maintenance|| For the Master Agreement State, Maintenance Engineer; For the Attachment A, Maintenance Supervisor or Maintenance Superintendent || - || - || No|| [http://epg.modot.org/index.php?title=171.6_Roadsides#171.6.1_Programs EPG 171.6.1] and [http://epg.modot.org/index.php?title=Category:823_Incarcerated_Personnel_Work_Release_Program EPG 823]
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|MT15_<br/>Waste_Tire_<br/>Removal_Agreement|| Upon expiration of existing agreement|| Maintenance Division|| Design Environmental, Chief Counsel's Office|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,000 or less)'', Division Heads ''($100,000 or less),'' and District Engineers ''($100,000 or less)'' ||Chief Counsel's Office|| Commission Secretary's Office|| No|| [http://epg.modot.org/index.php?title=127.25_Maintenance_Environmental_Policies#127.25.1.3_Tire_Management EPG 127.25.1.3]||Financial-Budget-Operating Budget
 
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|MT11_<br/>Adopt-A-Highway<br/>_Agreement|| When new adopters join the program|| District Adopt-A-Highway coordinators ||District Adopt-A-Highway coordinators|| District Engineer or Assistant District Engineer|| - || - || No|| [[141.8 Sponsorship Programs|EPG 141.8]], [http://epg.modot.org/index.php?title=171.6_Roadsides#171.6.1_Programs EPG 171.6.1], [http://epg.modot.org/index.php?title=Category:824_Adopt-A-Highway_and_Sponsor-A-Highway_Programs EPG 824] and [http://s1.sos.mo.gov/cmsimages/adrules/main/agency/7csr/7c10-14.doc 7 CSR 10-14.010-14.050]
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|MT19_<br/>Project_Demonstration<br/>_Agreement|| To evaluate new permanent repair/treatment procedures for pavements|| Maintenance Division or District personnel|| Chief Counsel's Office ||Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,000 or less)'', Division Heads ''($100,000 or less),'' and District Engineers ''($100,000 or less)''|| Chief Counsel's Office|| Commission Secretary's Office|| No|| - ||Equipment and Procurement-Professional Services
 
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|MT12_<br/>Growing_Together<br/>_Agreement|| Upon determination that an application is accepted|| District personnel ||Maintenance Division|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| [http://epg.modot.org/index.php?title=Category:140_Encroachments_and_Items_Permitted_on_MoDOT%E2%80%99s_Right_of_Way#140.3_Guidelines_for_Installation_of_Banners_on_Lighting_Poles EPG 140.3], [[141.8 Sponsorship Programs|EPG 141.8]] and [http://epg.modot.org/index.php?title=171.6_Roadsides#171.6.1_Programs EPG 171.6.1]
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|MT20_<br/>Termination_<br/>Agreement|| When terminating an existing Maintenance Agreement|| District personnel|| Maintenance Division ||Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, State Maintenance Engineer, or respective District Engineer ||Chief Counsel's Office|| Commission Secretary's Office|| No|| - ||Highways-Operations-Maintenance Agreements – Execution of Documents<br/><br/>STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies
 
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|MT15_<br/>Waste_Tire_<br/>Removal_Agreement|| Upon expiration of existing agreement|| Maintenance Division|| Design Environmental, Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office|| Commission Secretary's Office|| No|| [http://epg.modot.org/index.php?title=127.25_Maintenance_Environmental_Policies#127.25.1.3_Tire_Management EPG 127.25.1.3]
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|colspan="10" align="left"|'''1''' Use the [http://sp/sites/eagreements/SitePages/Home.aspx eAgreements site] to find and begin drafting the corresponding boilerplate agreement.  
 
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|MT16_<br/>Flood_Gate_<br/>Agreement|| When a city/county wishes to install culvert flood gates on Commission right of way|| District personnel|| Maintenance Division ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| [[614.5 Maintenance of Floodgates|EPG 614.5]]
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|colspan="10" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
 
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|MT17_<br/>Sidewalk_Agreement|| When a city wants to install or upgrade sidewalks on Commission right of way|| District personnel|| Maintenance Division|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office ||No|| [[171.4 Shoulders and Approaches|EPG 171.4]] and [[642.1 Sidewalk Design Criteria|EPG 642.1]]
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|colspan="10" align="left"|'''3''' Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents.
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|MT19_<br/>Project_Demonstration<br/>_Agreement|| To evaluate new permanent repair/treatment procedures for pavements|| Maintenance Division or District personnel|| Chief Counsel's Office ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| -
 
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|MT20_<br/>Termination_<br/>Agreement|| When terminating an existing Maintenance Agreement|| District personnel|| Maintenance Division ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office|| Commission Secretary's Office|| No|| -
 
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|MT21_<br/>Right_of_Entry<br/>_to_Trap_<br/>Beavers/Muskrats|| To allow for the trapping and removing of beavers/muskrats that are damaging berms on wetland mitigation sites|| District personnel|| Maintenance Division, Design Environmental Section ||The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office|| No|| [[127.16 Wetland and Stream Mitigation|EPG 127.16]] and [[171.6 Roadsides|EPG 171.6]]
 
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|MT24_<br/>Mutual_Aid_<br/>Agreement_<br/>(City_or_County)|| To establish mutual aid assistance agreements to provide emergency support with cities/counties|| District personnel|| Maintenance Division|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| Yes || -
 
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|MT25_<br/>Right_of_<br/>Entry_Emergency|| To establish prearranged locations to allow a safe place for the travelling public to park in the event of an interstate or other major highway closure in excess of 8 hours|| District personnel ||Maintenance Division|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer ||Chief Counsel's Office|| Commission Secretary's Office|| No || -
 
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|MT26_<br/>Mutual_Aid_<br/>Agreement_(States)|| To establish mutual aid assistance agreements to provide emergency support with other states|| Maintenance Division|| Chief Counsel's Office|| The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office ||Commission Secretary's Office ||No|| -
 
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|colspan="9" align="left"|'''1''' Use the [http://sp/sites/eagreements/SitePages/Home.aspx eAgreements site] to find and begin drafting the corresponding boilerplate agreement.
 
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|colspan="9" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
 
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|colspan="9" align="left"|'''3''' Can also be found in the Execution of Documents Policy
 
 
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Revision as of 14:49, 2 July 2020

Available Maintenance Boilerplate Agreements1 What triggers the use of this agreement? When is it used? Who are the drafters? Who needs to review the document prior to execution?2 Who signs for MoDOT?3 Is acknowledge-
ment by a notary public required?
Link to Available Instructions Applicable MHTC Policies
Executing Signature Approval as to Form Attestation Signature
MT02_
Maintenance_of_
City_Street
When maintenance obligations need to be defined for highways in cities and towns. District personnel Agreements Group Director, Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Financial Officer, State Maintenance Engineer, or District Engineer Chief Counsel's Office Commission Secretary's Office No EPG 171.1.1 Highways-Operations-Maintenance Agreements – Execution of Documents

STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies

STIP Delegated Approval of Documents Required for STIP Preparation and/or Implementation-STIP Implementation-$200,000 or Less
MT04_
Work_Swap_
Agreement
When it is deemed desirable or necessary to exchange services with a city, county or other agency District personnel Maintenance Division Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer Chief Counsel's Office Commission Secretary's Office No - Highways-Operations-Operations Implementation-No Cost Agreements
MT11_
Adopt-A-Highway
_Agreement
When new adopters join the program District Adopt-A-Highway coordinators District Adopt-A-Highway coordinators Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer - - No EPG 141.8, EPG 171.6.1, EPG 824 and 7 CSR 10-14.010-14.050 Highways-Highway Beautification-Roadside Management-Adopt-A-Highway Program Agreements
MT12_
Growing_Together
_Agreement
Upon determination that an application is accepted District personnel Maintenance Division Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer Chief Counsel's Office Commission Secretary's Office No EPG 140.3, EPG 141.8 and EPG 171.6.1 Highways-Operations-Maintenance Agreements – Execution of Documents

Highways-Operations-Operations Implementation-No Cost Agreements
MT15_
Waste_Tire_
Removal_Agreement
Upon expiration of existing agreement Maintenance Division Design Environmental, Chief Counsel's Office Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), and District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office No EPG 127.25.1.3 Financial-Budget-Operating Budget
MT19_
Project_Demonstration
_Agreement
To evaluate new permanent repair/treatment procedures for pavements Maintenance Division or District personnel Chief Counsel's Office Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), and District Engineers ($100,000 or less) Chief Counsel's Office Commission Secretary's Office No - Equipment and Procurement-Professional Services
MT20_
Termination_
Agreement
When terminating an existing Maintenance Agreement District personnel Maintenance Division Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, State Maintenance Engineer, or respective District Engineer Chief Counsel's Office Commission Secretary's Office No - Highways-Operations-Maintenance Agreements – Execution of Documents

STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies
1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.
2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
3 Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents.