Difference between revisions of "Category:150 Quality Management"

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m (Per CM, new guidance (EPG 150) and guidance revised to establish file organization for Quality Management projects.  This change increases efficiencies for users searching for files.)
 
m (Per CM, updated several links)
(19 intermediate revisions by the same user not shown)
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{|style="padding: 0.3em; margin-left:10px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="425px" align="right"  
 
{|style="padding: 0.3em; margin-left:10px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="425px" align="right"  
 
|-
 
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|<center>'''[https://partner.modot.mo.gov/_layouts/MODOT/signin.aspx?ReturnUrl=%2fsites%2fcm%2f_layouts%2fAuthenticate.aspx%3fSource%3d%252Fsites%252Fcm%252FSitePages%252FHome%252Easpx&Source=%2Fsites%2Fcm%2FSitePages%2FHome%2Easpx MoDOT Sharepoint - Partner Sign In]'''
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|<center>'''[https://www.modot.org/media/17175 MoDOT Sharepoint - Partner Sign In]'''
 
|-
 
|-
 
|'''___'''
 
|'''___'''
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|'''Quality Management Information '''
 
|'''Quality Management Information '''
 
|-
 
|-
|[[media:Digital Signature for Adobe Pro 10 (Contractors) 2013.docx|Digital Signature for Adobe Pro 10 (Contractors)]]
+
|[https://www.modot.org/media/17173 Digital Signature for Adobe Pro 10 (Contractors)]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/QM%20Training%20for%20Contractors.pdf QM Training for Contractors (ppt)]
+
|[https://www.modot.org/media/17175 QM Training for Contractors]
|-
 
|[http://www.modot.org/business/contractor_resources/Quality_Management/Base%20Folder%20Set.jpeg Sharepoint Base Folders (jpeg)]
 
 
|-
 
|-
 
|'''Quality Management Documents '''
 
|'''Quality Management Documents '''
 
|-
 
|-
|MoDOT ITP Plan (6-6-13) doc
+
|[https://www.modot.org/media/13219 MoDOT ITP Plan]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Sample%20Plan.docx Sample Quality Management Plan (2-25-14) docx]
+
|[https://www.modot.org/media/13220 Sample Quality Management Plan]
 
|-
 
|-
|Sample Weekly Schedule (2-25-14) xlsx
+
|[https://www.modot.org/media/13221 Sample Weekly Schedule]
 
|-
 
|-
 
|'''Checklists '''
 
|'''Checklists '''
 
|-
 
|-
|[[media:136.9.4 Apr 2014.doc|ADA Checklist]]
+
|[https://www.modot.org/media/977 ADA Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/ITS%20Checklist.pdf ITS Checklist]
+
|[https://www.modot.org/media/978 ITS Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/MOT%20Lane%20Closure%20Checklist.doc MOT Lane Closure Checklist]
+
|[https://www.modot.org/media/980 Lane Closure Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Hold%20Points.docx Hold Points]
+
|[https://www.modot.org/media/979 Hold Points]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_200.htm Section 200 Checklist]
+
|[https://www.modot.org/section-200-checklists Section 200 Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_300.htm Section 300 Checklist]
+
|[https://www.modot.org/section-300-checklists Section 300 Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_400.htm Section 400 Checklist]
+
|[https://www.modot.org/section-400-checklists Section 400 Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_500.htm Section 500 Checklist]
+
|[https://www.modot.org/section-500-checklists Section 500 Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_600.htm Section 600 Checklist]
+
|[https://www.modot.org/section-600-checklists Section 600 Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_700.htm Section 700 Checklist]
+
|[https://www.modot.org/section-700-checklists Section 700 Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_800.htm Section 800 Checklist]
+
|[https://www.modot.org/section-800-checklists Section 800 Checklist]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Checklists/Section_900.htm Section 900 Checklist]
+
|[https://www.modot.org/section-900-checklists Section 900 Checklist]
 
|-
 
|-
 
|'''Forms '''
 
|'''Forms '''
 
|-
 
|-
|Absorption Worksheet   
+
|[https://www.modot.org/media/13253 Absorption Worksheet]  
 
|-
 
|-
|Asphalt Inspection Worksheet v5.01  Cummulative Gradation 
+
|[https://www.modot.org/media/13255 Concrete Pour Card]
 
|-
 
|-
|Asphalt Inspection Worksheet v4.61    Non-Cummulative Gradation 
+
|[https://www.modot.org/media/13256 Concrete Placement Test Record]
 
|-
 
|-
|Compaction Test C709ND 
+
|[https://www.modot.org/media/13258 Consensus Tests]
 
|-
 
|-
|Concrete Pour Card
+
|[https://www.modot.org/media/981 Corrective Action Request]
 
|-
 
|-
|Concrete Placement Test Record
+
|[https://www.modot.org/media/13259 Daily Inspection Report]
 
|-
 
|-
|Consensus Test
+
|[https://www.modot.org/media/13265 DCP Test]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Daily%20Inspection%20Report.pdf Daily Inspection Report]
+
|[https://www.modot.org/media/982 Ditch Liner]  
 
|-
 
|-
|DCP Test
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|[https://www.modot.org/media/13266 Embankment Monitoring] 
 
|-
 
|-
|Ditch Liner 
+
|[https://www.modot.org/media/13267 Embankment Protection] 
 
|-
 
|-
|Embankment Monitoring  
+
|[https://www.modot.org/media/13275 Gradation Worksheet]  
 
|-
 
|-
|Embankment Protection  
+
|[https://www.modot.org/media/983 Land Disturbance Inspection Record] (MoDOT performs this inspection)  
 
|-
 
|-
|Gradation Worksheet 
+
|[https://www.modot.org/media/13306 Low Slump Concrete] 
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Land%20Disturbance%20Inspection%20Record.docx Land Disturbance Inspection Record] (MoDOT performs this inspection) 
+
|[https://www.modot.org/media/13277 Materials Receiving Inspection Report]
 
|-
 
|-
|Low Slump Concrete 
+
|[https://www.modot.org/media/13278 Materials Request for Transfer] 
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Material%20Receiving%20Inspection%20Report.pdf Materials Receiving Inspection Report]
+
|[https://www.modot.org/media/13281 Nonconformance Report (NCR)]
 
|-
 
|-
|Materials Request for Transfer  
+
|[https://www.modot.org/media/13282 Plasticity Index Worksheet]  
 
|-
 
|-
|Moisture Content Worksheet
+
|[https://www.modot.org/media/984 Profilograph Report]
 
|-
 
|-
|Moisture Correction Factor 
+
|[https://www.modot.org/media/13283 Rock Base Density and Thickness] 
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Nonconformance%20Report.pdf Nonconformance Report (NCR)]
+
|[https://www.modot.org/media/985 Sample Labels]
 
|-
 
|-
|Non-Superpave Asphalt 0.82.xls
+
|[https://www.modot.org/media/13285 Standard Proctor Test] 
 
|-
 
|-
|Pavement Marking Report  
+
|[https://www.modot.org/media/13286 Subgrade Density]  
 
|-
 
|-
|Plasticity Index Worksheet 
+
|[https://www.modot.org/media/986 Temporary Erosion Control] 
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Pile%20Driving.docx Pile Driving]
+
|[https://www.modot.org/media/13287 Traffic Control Devices]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Profilograph%20Report.docx Profilograph Report]
+
|[https://www.modot.org/media/13288 Traffic Control Inspection Report]
 
|-
 
|-
|Rock Base Density and Thickness 
+
|[https://www.modot.org/media/13289 Uniformity of Concrete Worksheet]
 
|-
 
|-
|Rock Base Quantites, Gradation, and PI 
+
|'''Contractor Reporting E2O'''
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Sample%20Labels.docx Sample Labels]
+
|[https://www.modot.org/media/987 Aggregates]
 
|-
 
|-
|Standard Proctor Test 
+
|[https://www.modot.org/media/988 Asphalt Surfaces]
 
|-
 
|-
|Subgrade Density 
+
|[https://www.modot.org/media/989 Culvert Performance]
 
|-
 
|-
|Temporary Erosion Control 
+
|[https://www.modot.org/media/990 Earthwork]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Traffic%20Control%20Inspection%20Report.pdf Traffic Control Devices]
+
|[https://www.modot.org/media/13313 Miscellaneous Concrete]
 
|-
 
|-
|[http://www.modot.org/business/contractor_resources/Quality_Management/Traffic%20Control%20Inspection%20Report.pdf Traffic Control Inspection Report]
+
|[https://www.modot.org/media/992 Non-Superpave Asphalt]
 
|-
 
|-
|Uniformity of Concrete Worksheet 
+
|[https://www.modot.org/media/993 Superpave Asphalt]
 +
|-
 +
|[https://www.modot.org/media/994 TSRs]
 
|}
 
|}
  
 
Quality Management (QM) is a pro-active and efficient method of incorporating quality into the planning and scheduling of all project activities.  The contractor works together with the engineer to develop a quality management plan that ensures the quality of materials and workmanship meets or exceeds the contract requirements.  This comprehensive plan is dynamic and is specific to the project.
 
Quality Management (QM) is a pro-active and efficient method of incorporating quality into the planning and scheduling of all project activities.  The contractor works together with the engineer to develop a quality management plan that ensures the quality of materials and workmanship meets or exceeds the contract requirements.  This comprehensive plan is dynamic and is specific to the project.
 
+
[[image:Main Page 2 June 6, 2014.jpg|left|350px]]
 
The contractor assumes the primary role of managing quality and performs the quality control inspection and testing.  This role includes documenting all inspection and testing, as well as material receiving.  The engineer provides quality assurance to verify the contractor is providing adequate quality management per the contract requirements.
 
The contractor assumes the primary role of managing quality and performs the quality control inspection and testing.  This role includes documenting all inspection and testing, as well as material receiving.  The engineer provides quality assurance to verify the contractor is providing adequate quality management per the contract requirements.
  
Pre-activity meetings are held before the start of each new activity to discuss the work plan for that activity, including any required inspection and testing.  Hold points are established at specific stages for the engineer to review the inspection and testing for compliance before the work can proceed. The contractor provides a schedule each week that identifies the activities planned for the next two weeks, including anticipated hold points.  The contractor is also responsible for providing an electronic filing system that assembles all documentation.
+
Pre-activity meetings are held before the start of each new activity to discuss the work plan for that activity, including any required inspection and testing.  Hold points are established at specific stages for the engineer to review the inspection and testing for compliance before the work can proceed. The contractor provides a schedule each week that identifies the activities planned for the next two weeks, including anticipated hold points.   
  
 
Good quality management saves time and money.  The inclusion of quality in the contractor’s planning process reduces the likelihood for re-work.  Giving the contractor the primary role for inspection and testing eliminates duplication of quality control and opens up more opportunities for efficiencies.
 
Good quality management saves time and money.  The inclusion of quality in the contractor’s planning process reduces the likelihood for re-work.  Giving the contractor the primary role for inspection and testing eliminates duplication of quality control and opens up more opportunities for efficiencies.
 +
<div id="Basic steps in the QM process"></div>
  
 
Basic steps in the QM process:
 
Basic steps in the QM process:
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:* A base [http://www.modot.org/quality Inspection and Test plan (ITP)] is provided by MoDOT.  The base ITP, which includes a complete list of work items, is reduced by the contractor to only include the work items needed for the project.  Additions to the ITP may be necessary for any unique items or Job Special Provisions requirements.
 
:* A base [http://www.modot.org/quality Inspection and Test plan (ITP)] is provided by MoDOT.  The base ITP, which includes a complete list of work items, is reduced by the contractor to only include the work items needed for the project.  Additions to the ITP may be necessary for any unique items or Job Special Provisions requirements.
  
:* Contractor prepares and submits a draft Quality Management Plan (QMP) to the Resident Engineer at least two weeks prior to the pre-construction conference.  A [http://www.modot.org/business/contractor_resources/Quality_Management/Sample%20Plan.docx sample plan] is available.
+
:* Contractor prepares and submits a draft Quality Management Plan (QMP) to the Resident Engineer at least two weeks prior to the pre-construction conference.  A [https://www.modot.org/media/13220 sample plan] is available.
  
 
:* Resident Engineer reviews the draft QMP provides feedback to the contractor on any additions or changes.  A meeting may be necessary to review details.
 
:* Resident Engineer reviews the draft QMP provides feedback to the contractor on any additions or changes.  A meeting may be necessary to review details.
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:* The approved QMP is used to guide the contractor QC staff in their Quality Management duties.
 
:* The approved QMP is used to guide the contractor QC staff in their Quality Management duties.
  
:* To store project QC documents, the contractor utilizes a MoDOT-provided SharePoint site, or the contractor may provide their own file sharing site if approved by the engineer.
+
:* To store project QC documents, the contractor utilizes a MoDOT-provided SharePoint site.
  
 
:* The contractor provides all Quality Control, in accordance with the Quality Management Job Special Provision and the QMP.  MoDOT conducts Quality Assurance to verify the performance and accuracy of QC.
 
:* The contractor provides all Quality Control, in accordance with the Quality Management Job Special Provision and the QMP.  MoDOT conducts Quality Assurance to verify the performance and accuracy of QC.
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:* A review is necessary at project closeout to verify that all required documentation is present.
 
:* A review is necessary at project closeout to verify that all required documentation is present.
  
==150.1 Required File Structure and Naming Convention for Contractor Quality Management Documents ==
+
==150.1 Project Documentation==
 +
 +
This article provides details on the Document Control Procedure requirements for producing and uploading Quality Management documents to a MoDOT-provided storage site. MoDOT utilizes Microsoft SharePoint® for management of these documents; however, contractors do not need to purchase this software to upload documents.  Users who are not familiar with Microsoft SharePoint® might find it beneficial to acquire some basic training to better understand some of the many features of this software.  MoDOT does not provide training, but there are several online venders who do.  Contractors are required to use Microsoft Excel® and Microsoft Word® with some documents.  To set up an account in MoDOT’s SharePoint site, send a request to CMQMSupport@modot.mo.gov.
  
This subarticle establishes policy for retaining project documentation.  
+
===150.1.1 Folder Structure ===
  
Each document saved should be reopened to confirm that a readable copy has been successfully saved.
+
MoDOT will set up each project folder with the standard file structure for organizing the contractor Quality Management documents.  The folders and subfolders should not be altered or renamed, however, additional folders/subfolders may be added as deemed necessary with approval by the resident engineer or inspector, provided the addition does not exceed the maximum URL amount of 255 characters. This standard folder structure is necessary to facilitate file searches and develop consistency.
  
Quality Management documentation is to be retained electronically as specified in the JSP.  
+
===150.1.2  File Naming Convention===
  
===150.1.1 Location===
+
This article describes the required file naming convention for all contractor Quality Management documents uploaded to the MoDOT SharePoint site. Each file shall begin with the following: '''ContractNo_JobNo_Date''', unless otherwise specified. For example: 140221-B01_J3P0001C_YYYYMMDD. This consistent file naming practice facilitates file searches and prevents overwriting of existing files if the user has inadvertently navigated to the wrong folder. The date format (YYYYMMDD ) ensures the files remain in chronological order.  When multiple reports of the same file type are created in the same day, add a two digit number to the end of the file name to differentiate (_01, _02, etc.)  For example: 140221-B01_J3P0001C_20140608_Traffic_Control_Inspection_Report_01. All file name lengths are limited to 75 characters maximum.  
  
The contractor shall establish a Document Control Procedure for producing and uploading the required Quality Management documents to a web-based electronic storage site provided by MoDOT (Microsoft SharePoint), or to an alternate storage site provided by the contractor and approved by the engineerThis process will allow efficient sharing of documents among authorized users. Any proposed alternate site shall provide equal or better efficiency in document sharing as the MoDOT provided site.  If an alternate site is utilized, upon completion of the project the contractor shall provide all files to the engineer on an approved electronic media.
+
Use an underscore ("_") in place of a space between words if file names have more than one word. Capitalize each word of the file name. For example: My_File_Name.docxThe use of hyphens or dashes to separate words should be avoided.
 +
[[image:150.1.2.jpg|right|350px]]
 +
Any documentation not listed in this article should follow the established naming convention, with the addition of file descriptions. For example: 140221-B01_J3P0001C_20140328_glassbeadcert.pdf. The file description should be long enough to identify the content, yet remain within the 75 character limit.
  
===150.1.2 Folder Structure===
+
Following is additional detail on how to organize the QM documents in each of the folders:
[[image:105.23.1.3.jpg|right|210px]]
 
The contractor shall use the following folder structure for storing project documents. Only the listed folders and subfolders will be allowed to produce consistency throughout the state. Subfolders in any of the listed folders or subfolders are prohibited.
 
  
===150.1.3 Naming Convention===
+
'''Checklists: '''
  
The contractor shall use the following naming convention as described below. Each file will begin with the following: ContractNo_JobNo_Date. For example: 140221-B01_J3P0001C_YYYYMMDD. The redundant file naming practice will keep the user from overwriting an existing file, if the user has inadvertently navigated to the wrong folder. The Date shall be in the YYYYMMDD format in order for the files to appear in chronological order.  
+
The “Checklists” folder is the required storage location for all inspection checklists. The standard inspection checklist forms, shown in the side bar, are pre-named with the correct file description. A [http://www.modot.org/business/contractor_resources/Quality_Management/RequiredNamingConvention_Checklists.pdf list of the correct file name for each checklist] is available. Use the standard format described above for the naming convention.
  
All file name lengths shall be limited to 75 characters maximum.
+
'''Corrective Action Requests:'''
  
Any required documentation not listed below, shall follow the naming convention described above with the addition of file descriptions. For example: 140221-B01_J3P0001C_20140328_glassbeadcert.pdf. The file description shall be descriptive enough the user can tell what the document is without opening it and still be within the total file name length limit of 75 characters.   
+
A [https://www.modot.org/media/981 CAR form] is available for initiating and tracking Corrective Action Requests.
The following is a detail of each folder, subfolder, the required standard forms, reports and checklists to be stored when used throughout a project, and the proper naming convention of said files.
+
   
 +
'''Daily Inspection Report (DIR):  '''
  
'''Checklists'''
+
The “DIR” folder is the required storage location for all [http://www.modot.org/business/contractor_resources/Quality_Management/Daily%20Inspection%20Report.pdf Daily Inspection Reports]. Following is the file naming convention for the DIR:
  
The 99 standard checklists are presented under "checklists" in the large gray box at top of this article. If the procedure described in the first paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]] is followed and added to the beginning of the file name of the checklist from the MoDOT QM website, the correct file name will be produced. All of these files shall be stored in the “Checklists” folder. An example of the correct file name for each file can be found at [[which file is it?]].
+
[[image:105.23.1.3 DIR.jpg|center|310px]]
  
'''Corrective Action Requests'''
+
'''Electronic Payrolls:  '''
  
The “CorrectiveActionRequsts” folder is the prime folder for two subfolders. The following are the allowed subfolders:
+
Refer to [http://epg.modot.org/index.php?title=Category:110_State_and_Federal_Wage_Rates_and_Other_Requirements#110.3_Prevailing_Wages_and_Records_.28Guidance_for_Sec_110.3.29 EPG 110.3 Prevailing Wages and Records] for guidance on electronic payrolls. This folder is optional and only used if the contractor prefers to submit digitally signed electronic payrolls rather than mailing ink-signed originals. All payrolls in this folder must be digitally signed.
 
:<u>Pending</u>
 
:The “Pending” folder is the required storage location for all pending Corrective Action Requests. Naming convention of these files shall follow the procedure described in the third paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]]. The 75 character limit also applies.
 
  
:<u>Resolved</u>
+
'''Land Disturbance Inspection (MoDOT):'''
:The “Resolved” folder is the required storage location for all resolved Corrective Action Requests. Naming convention of these files shall follow the procedure described in the third paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]]. The 75 character limit also applies.
 
  
'''Daily Inspection Report (DIR)'''
+
This folder is optional, but can be used to distribute the project Land Disturbance Inspection Records to the contractor.  The MoDOT inspector is responsible for performing the land disturbance inspection, recording the information on the form, and distributing the form to the contractor. The contractor is responsible for reviewing the form and taking the necessary actions, if required.  Following is the file naming convention for this record and the summary:
  
One [http://www.modot.org/business/contractor_resources/Quality_Management/Daily%20Inspection%20Report.pdf standard DIR] is available. If the procedure described in the first paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]] is followed and added to the beginning of the file name of the DIR from the MoDOT QM website, the correct file name will be produced. The DIR files shall be stored in the “DIR” folder. The following is the correct file naming convention for the standard DIR that shall be used:
+
[[image:105.23.1.3 Land.jpg|400px|center]]
[[image:105.23.1.3 DIR.jpg|center|310px]]
 
  
'''Electronic Payrolls'''
 
  
Please refer to [http://epg.modot.org/index.php?title=Category:110_State_and_Federal_Wage_Rates_and_Other_Requirements#110.3_Prevailing_Wages_and_Records_.28Guidance_for_Sec_110.3.29 EPG 110.3 Prevailing Wages and Records] for guidance on electronic payrolls. The folder, “ElectronicPayrolls” is provided in the required folder structure for the storage of electronic payrolls if a contractor chooses to submit payrolls in this manner. Naming convention of these files shall follow the procedure described in the third paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]]. The 75 character limit also applies.
+
'''Materials Inspection:'''
  
'''Land Disturbance Inspection (MoDOT)'''
+
The “MaterialsInspection” folder is the prime folder for the following four subfolders:
  
The “LandDisturbanceInsp(MoDOT)”folder is intended for MoDOT storage of Land Disturbance Reports and the report summary. These reports may be shared with the contractor via this folder. The following is the correct file naming convention for the standard Land Disturbance Report and report summary that shall be used:  
+
:<u>Certifications:</u>
[[image:105.23.1.3 Land.jpg|center|480px]]
 
 
'''Materials Inspection'''
 
  
The “MaterialsInspection” folder is the prime folder for five subfolders. The following are the allowed subfolders for this folder:  
+
:The “Certifications” folder is the required storage location for all material certifications. Below is the naming convention for a certification report:  
 
   
 
   
:<u>Asphalt Roadway Reports</u>
+
[[image:105.23.1.3 cert.jpg|center|430px]]
 
 
:The Asphalt Roadway Report (ARR) is a required daily document detailing the days production of asphalt. ARR is a required document to be turned in with final plans. There are two acceptable versions of the ARR, a word document or excel document. The contractor may choose either, but must use the document of choice throughout the project, unless authorized by the engineer to do otherwise. The below listed ARR summary is an optional tool to the contractor for summarizing and tracking quantities. The following is the correct file naming convention for the ARR that shall be used:                     
 
[[image:105.23.1.3 asphalt.jpg|center|430px]]  
 
 
 
 
 
:These files shall be stored in the “AsphaltRoadwayReports” folder.
 
  
:<u>Certifications</u>
+
:<u>Material Receiving Inspection Reports:</u>
  
:The “Certifications” folder is the required storage location for all material certifications. Naming convention of these files shall follow the procedure described in the third paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]]. The 75 character limit also applies. The following is an example of this naming convention:  
+
:The “MaterialReceivalReports” folder is the required storage location for all [http://www.modot.org/business/contractor_resources/Quality_Management/Material%20Receiving%20Inspection%20Report.pdf Material Receiving Inspection Reports]. Following is the naming convention for a receiving report:
[[image:105.23.1.3 cert.jpg|center|430px]]
 
 
   
 
   
:<u>Material Receiving Inspection Reports</u>
+
[[image:105.23.1.3 material.jpg|center|400px]]
 
 
:The “MaterialReceivalReports” folder is the required storage location for all Material Receiving Inspection Reports. One [http://www.modot.org/business/contractor_resources/Quality_Management/Material%20Receiving%20Inspection%20Report.pdf standard Material Receiving Inspection Report] is available. Naming convention of these files shall follow the procedure described above in the third paragraph of EPG 150.1.3. The 75 character limit also applies. The following is an example of this naming convention:
 
[[image:105.23.1.3 material.jpg|center|400px]]  
 
 
   
 
   
:<u>QC testing results</u>
+
:<u>QC Testing Results:</u>
  
:There are 30 standard testing forms available at http://www.modot.org/quality [[which ones?]]. If the procedure described in the first paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]] is followed and added to the beginning of the file name of the standard testing form from the MoDOT QM website, the correct file name will be produced. All of these files shall be stored in the “QCTestingResults” folder. An example of the correct file name for each file can be found at http://www.modot.org/quality [[which one?]].
+
:The “QCTestingResults” folder is the required storage location for all test reports. Links to the standard test report forms are shown in the side bar. The [http://www.modot.org/business/contractor_resources/Quality_Management/RequiredNamingConvention_Forms.pdf naming convention for these reports] is available.
  
:<u>Requests for Transfer</u>
+
:<u>Requests for Transfer:</u>
  
:The “RequestsforTransfer” folder is the required storage location for all Request for Transfer of Inspected Material reports. There is one standard Request for Transfer of Inspected Material report that is available at http://www.modot.org/quality [[which one?]]. If the procedure described in the first paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]] is followed and added to the beginning of the file name of the Request for Transfer of Inspected Material report from the MoDOT QM website, the correct file name will be produced. The following is the correct file naming convention for the standard Request for Transfer of Inspected Material report that shall be used:
+
:The “RequestsforTransfer” folder is the storage location for all [https://www.modot.org/media/13278 requests to transfer inspected material] from other projects. Below is the file naming convention for this report:
[[image:105.23.1.3 request.jpg|center|520px]]
 
  
'''NCRs'''
+
[[image:105.23.1.3 request.jpg|center|520px]]
 +
 +
:<u>NCRs:</u>
  
The “NCRs” folder is the prime folder for three subfolders. The following are the allowed subfolders for this folder:  
+
:The “NCRs” folder has two subfolders to store “pending” and “resolved” Non-conformance Reports. Following is the file naming convention for NCRs:  
 
   
 
   
:<u>Pending</u>
+
[[image:105.23.1.3 resolved.jpg|center|440px]]
  
:The “Pending” folder is the required storage location for all pending NCRs. One [http://www.modot.org/business/contractor_resources/Quality_Management/Nonconformance%20Report.pdf standard NCR form] is available. The following is the correct file naming convention for the NCR form that shall be used:
+
:<u>Photos and Videos:</u>
[[image:105.23.1.3 pending.jpg|center|440px]]
 
  
:<u>Resolved</u>
+
:The “PhotosVideos” folder is an optional folder for MoDOT and the contractor to share project photos and videos. Following is the file naming convention for photos and videos:
  
:The “Resolved” folder is the required storage location for all resolved NCRs. One [http://www.modot.org/business/contractor_resources/Quality_Management/Nonconformance%20Report.pdf standard NCR form] is available. The following is the correct file naming convention for the NCR form that shall be used:
+
[[image:105.23.1.3 photos.jpg|center|500px]]
[[image:105.23.1.3 resolved.jpg|center|440px]]  
+
 
+
:<u>QMP:</u>
'''Pending Change Orders'''
 
  
The “PendingChangeOrders” folder is an optional folder for MoDOT to share Change Orders with the contractor to obtain digital signatures. This is only a temporary storage area for Change Orders. All finalized Change Orders shall be stored in the Contract Information Archives. The following is the correct file naming convention for the Change Order file that shall be used:
+
:The “QMP” folder is the required storage location for the project Quality Management Plan (QMP) and any revised plans. A [https://www.modot.org/media/13220 sample QMP] is available. Following is the file naming convention for the original QMP:
[[image:105.23.1.3 pending change.jpg|center|450px]]
 
 
   
 
   
'''Photos and Videos'''
+
[[image:105.23.1.3 qmp.jpg|center|340px]]
  
The “PhotosVideos” folder is an optional folder for MoDOT and the contractor to share photos and videos of the project. Naming convention of these files shall follow the procedure described in the third paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]]. The 75 character limit also applies. The following is an example of said naming convention:
+
:Below is the file naming convention for revised QMPs:
[[image:105.23.1.3 photos.jpg|center|500px]]
 
  
'''QMP'''
+
[[image:105.23.1.3 qmp2.jpg|center|360px]]
  
The “QMP” folder is the required storage location for the projects official QMP (Quality Management Plan). A [http://www.modot.org/business/contractor_resources/Quality_Management/Sample%20Plan.docx sample QMP ] is available. The following is the correct file naming convention for the QMP file that shall be used:
+
:<u>Safety Plan:</u>
[[image:105.23.1.3 qmp.jpg|center|340px]]
 
  
Each time the QMP is revised, the latest revision shall be saved with the following naming convention:
+
:The “SafetyPlan” folder is the required storage location for the project Safety Plan and any revised plans. Following is the file naming convention for the Safety Plan (for revised plans, add _R1, _R2, etc.):
[[image:105.23.1.3 qmp2.jpg|center|360px]] 
 
  
'''Safety Plan'''
+
[[image:105.23.1.3 safety.jpg|center|385px]]
 +
 +
:<u>Traffic Control Reports:</u>
  
The “SafetyPlan” folder is the required storage location for the projects official Safety Plan. The following is the correct file naming convention for the QMP file that shall be used:
+
:The “TrafficControlReports” folder is the required storage location for all [http://www.modot.org/business/contractor_resources/Quality_Management/Traffic%20Control%20Inspection%20Report.pdf Traffic Control Inspection Reports] and the [https://www.modot.org/media/980 MOT Lane Closure Checklists]. Following is the file naming convention for each report:
[[image:105.23.1.3 safety.jpg|center|385px]]
+
 
 
'''Traffic Control Reports'''
 
 
 
The “TrafficControlReports” folder is the required storage location for all traffic control inspection reports. There are two available traffic control reports located at http://www.modot.org/quality [[where?]]. The following is the correct file naming convention for the traffic control reports that shall be used:
 
 
[[image:105.23.1.3 traffic.jpg|center|500px]]
 
[[image:105.23.1.3 traffic.jpg|center|500px]]
 
'''Work Plan'''
 
 
The “WorkPlan” folder is the required storage location for the contractors Work Plan. Naming convention of these files shall follow the procedure described in the third paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]]. The 75 character limit also applies.
 
  
'''Work Schedules'''
+
:<u>Work Plan:</u>
 
 
The “WorkSchedules” folder is the prime folder for two subfolders. The following are the allowed subfolders for this folder:
 
 
:<u>Project Schedule</u>
 
  
:The “ProjectSchedule” folder is the required storage location for the contractors Project Schedule. Naming convention of these files shall follow the procedure described in the third paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]]. The 75 character limit also applies.
+
:The “WorkPlan” folder is the required storage location for the Work Plan on each work activity. Use the standard format described above for the naming convention.
  
:<u>Weekly Schedule</u>
+
:<u>Work Schedules:</u>
  
:The “WeeklySchedule” folder is the required storage location for the contractors Project Schedule. A [[Sample Weekly Schedule (2-25-14) xlsx|Sample Weekly Schedule]] is available. Naming convention of these files shall follow the procedure described in the third paragraph of [[#150.1.3 Naming Convention|EPG 150.1.3 Naming Convention]]. The 75 character limit also applies.
+
:The “WorkSchedules” folder contains two subfolders, one for the Project Schedule and one for the Weekly Schedule. A [https://www.modot.org/media/13221 sample Weekly Schedule] is available. Use the standard format described above for the naming convention.
  
 
==150.2 Quality Management SiteManager Reporting – MoDOT Staff Only==
 
==150.2 Quality Management SiteManager Reporting – MoDOT Staff Only==
  
 
A SiteManager(SM) sample record shall be created for all QC, QA and QC/QA retained samples. Test data shall be reported on the appropriate templates under the Tests tab on the SM record.  The representative quantity shall be reported under the Contract tab on the SM record for the QC samples.  The quantity under the Contract tab on the record for the QA independent and QC/QA retained samples shall be “0”. The representative quantity for the test sample will be reported on the Basic Sample Data Tab. When available, the Excel2Oracle spreadsheets should be used by both MoDOT staff and contractors.
 
A SiteManager(SM) sample record shall be created for all QC, QA and QC/QA retained samples. Test data shall be reported on the appropriate templates under the Tests tab on the SM record.  The representative quantity shall be reported under the Contract tab on the SM record for the QC samples.  The quantity under the Contract tab on the record for the QA independent and QC/QA retained samples shall be “0”. The representative quantity for the test sample will be reported on the Basic Sample Data Tab. When available, the Excel2Oracle spreadsheets should be used by both MoDOT staff and contractors.

Revision as of 13:34, 9 November 2018

MoDOT Sharepoint - Partner Sign In
___
Quality Management Information
Digital Signature for Adobe Pro 10 (Contractors)
QM Training for Contractors
Quality Management Documents
MoDOT ITP Plan
Sample Quality Management Plan
Sample Weekly Schedule
Checklists
ADA Checklist
ITS Checklist
Lane Closure Checklist
Hold Points
Section 200 Checklist
Section 300 Checklist
Section 400 Checklist
Section 500 Checklist
Section 600 Checklist
Section 700 Checklist
Section 800 Checklist
Section 900 Checklist
Forms
Absorption Worksheet
Concrete Pour Card
Concrete Placement Test Record
Consensus Tests
Corrective Action Request
Daily Inspection Report
DCP Test
Ditch Liner
Embankment Monitoring
Embankment Protection
Gradation Worksheet
Land Disturbance Inspection Record (MoDOT performs this inspection)
Low Slump Concrete
Materials Receiving Inspection Report
Materials Request for Transfer
Nonconformance Report (NCR)
Plasticity Index Worksheet
Profilograph Report
Rock Base Density and Thickness
Sample Labels
Standard Proctor Test
Subgrade Density
Temporary Erosion Control
Traffic Control Devices
Traffic Control Inspection Report
Uniformity of Concrete Worksheet
Contractor Reporting E2O
Aggregates
Asphalt Surfaces
Culvert Performance
Earthwork
Miscellaneous Concrete
Non-Superpave Asphalt
Superpave Asphalt
TSRs

Quality Management (QM) is a pro-active and efficient method of incorporating quality into the planning and scheduling of all project activities. The contractor works together with the engineer to develop a quality management plan that ensures the quality of materials and workmanship meets or exceeds the contract requirements. This comprehensive plan is dynamic and is specific to the project.

Main Page 2 June 6, 2014.jpg

The contractor assumes the primary role of managing quality and performs the quality control inspection and testing. This role includes documenting all inspection and testing, as well as material receiving. The engineer provides quality assurance to verify the contractor is providing adequate quality management per the contract requirements.

Pre-activity meetings are held before the start of each new activity to discuss the work plan for that activity, including any required inspection and testing. Hold points are established at specific stages for the engineer to review the inspection and testing for compliance before the work can proceed. The contractor provides a schedule each week that identifies the activities planned for the next two weeks, including anticipated hold points.

Good quality management saves time and money. The inclusion of quality in the contractor’s planning process reduces the likelihood for re-work. Giving the contractor the primary role for inspection and testing eliminates duplication of quality control and opens up more opportunities for efficiencies.

Basic steps in the QM process:

  • A base Inspection and Test plan (ITP) is provided by MoDOT. The base ITP, which includes a complete list of work items, is reduced by the contractor to only include the work items needed for the project. Additions to the ITP may be necessary for any unique items or Job Special Provisions requirements.
  • Contractor prepares and submits a draft Quality Management Plan (QMP) to the Resident Engineer at least two weeks prior to the pre-construction conference. A sample plan is available.
  • Resident Engineer reviews the draft QMP provides feedback to the contractor on any additions or changes. A meeting may be necessary to review details.
  • The approved QMP is used to guide the contractor QC staff in their Quality Management duties.
  • To store project QC documents, the contractor utilizes a MoDOT-provided SharePoint site.
  • The contractor provides all Quality Control, in accordance with the Quality Management Job Special Provision and the QMP. MoDOT conducts Quality Assurance to verify the performance and accuracy of QC.
  • All necessary QC documentation must be uploaded to the file sharing site for the work performed each pay period in order for the engineer to process payment.
  • Modifications to the Quality Management Plan may be necessary as the work progresses.
  • A review is necessary at project closeout to verify that all required documentation is present.

150.1 Project Documentation

This article provides details on the Document Control Procedure requirements for producing and uploading Quality Management documents to a MoDOT-provided storage site. MoDOT utilizes Microsoft SharePoint® for management of these documents; however, contractors do not need to purchase this software to upload documents. Users who are not familiar with Microsoft SharePoint® might find it beneficial to acquire some basic training to better understand some of the many features of this software. MoDOT does not provide training, but there are several online venders who do. Contractors are required to use Microsoft Excel® and Microsoft Word® with some documents. To set up an account in MoDOT’s SharePoint site, send a request to CMQMSupport@modot.mo.gov.

150.1.1 Folder Structure

MoDOT will set up each project folder with the standard file structure for organizing the contractor Quality Management documents. The folders and subfolders should not be altered or renamed, however, additional folders/subfolders may be added as deemed necessary with approval by the resident engineer or inspector, provided the addition does not exceed the maximum URL amount of 255 characters. This standard folder structure is necessary to facilitate file searches and develop consistency.

150.1.2 File Naming Convention

This article describes the required file naming convention for all contractor Quality Management documents uploaded to the MoDOT SharePoint site. Each file shall begin with the following: ContractNo_JobNo_Date, unless otherwise specified. For example: 140221-B01_J3P0001C_YYYYMMDD. This consistent file naming practice facilitates file searches and prevents overwriting of existing files if the user has inadvertently navigated to the wrong folder. The date format (YYYYMMDD ) ensures the files remain in chronological order. When multiple reports of the same file type are created in the same day, add a two digit number to the end of the file name to differentiate (_01, _02, etc.) For example: 140221-B01_J3P0001C_20140608_Traffic_Control_Inspection_Report_01. All file name lengths are limited to 75 characters maximum.

Use an underscore ("_") in place of a space between words if file names have more than one word. Capitalize each word of the file name. For example: My_File_Name.docx. The use of hyphens or dashes to separate words should be avoided.

150.1.2.jpg

Any documentation not listed in this article should follow the established naming convention, with the addition of file descriptions. For example: 140221-B01_J3P0001C_20140328_glassbeadcert.pdf. The file description should be long enough to identify the content, yet remain within the 75 character limit.

Following is additional detail on how to organize the QM documents in each of the folders:

Checklists:

The “Checklists” folder is the required storage location for all inspection checklists. The standard inspection checklist forms, shown in the side bar, are pre-named with the correct file description. A list of the correct file name for each checklist is available. Use the standard format described above for the naming convention.

Corrective Action Requests:

A CAR form is available for initiating and tracking Corrective Action Requests.

Daily Inspection Report (DIR):

The “DIR” folder is the required storage location for all Daily Inspection Reports. Following is the file naming convention for the DIR:

105.23.1.3 DIR.jpg

Electronic Payrolls:

Refer to EPG 110.3 Prevailing Wages and Records for guidance on electronic payrolls. This folder is optional and only used if the contractor prefers to submit digitally signed electronic payrolls rather than mailing ink-signed originals. All payrolls in this folder must be digitally signed.

Land Disturbance Inspection (MoDOT):

This folder is optional, but can be used to distribute the project Land Disturbance Inspection Records to the contractor. The MoDOT inspector is responsible for performing the land disturbance inspection, recording the information on the form, and distributing the form to the contractor. The contractor is responsible for reviewing the form and taking the necessary actions, if required. Following is the file naming convention for this record and the summary:

105.23.1.3 Land.jpg


Materials Inspection:

The “MaterialsInspection” folder is the prime folder for the following four subfolders:

Certifications:
The “Certifications” folder is the required storage location for all material certifications. Below is the naming convention for a certification report:
105.23.1.3 cert.jpg
Material Receiving Inspection Reports:
The “MaterialReceivalReports” folder is the required storage location for all Material Receiving Inspection Reports. Following is the naming convention for a receiving report:
105.23.1.3 material.jpg
QC Testing Results:
The “QCTestingResults” folder is the required storage location for all test reports. Links to the standard test report forms are shown in the side bar. The naming convention for these reports is available.
Requests for Transfer:
The “RequestsforTransfer” folder is the storage location for all requests to transfer inspected material from other projects. Below is the file naming convention for this report:
105.23.1.3 request.jpg
NCRs:
The “NCRs” folder has two subfolders to store “pending” and “resolved” Non-conformance Reports. Following is the file naming convention for NCRs:
105.23.1.3 resolved.jpg
Photos and Videos:
The “PhotosVideos” folder is an optional folder for MoDOT and the contractor to share project photos and videos. Following is the file naming convention for photos and videos:
105.23.1.3 photos.jpg
QMP:
The “QMP” folder is the required storage location for the project Quality Management Plan (QMP) and any revised plans. A sample QMP is available. Following is the file naming convention for the original QMP:
105.23.1.3 qmp.jpg
Below is the file naming convention for revised QMPs:
105.23.1.3 qmp2.jpg
Safety Plan:
The “SafetyPlan” folder is the required storage location for the project Safety Plan and any revised plans. Following is the file naming convention for the Safety Plan (for revised plans, add _R1, _R2, etc.):
105.23.1.3 safety.jpg
Traffic Control Reports:
The “TrafficControlReports” folder is the required storage location for all Traffic Control Inspection Reports and the MOT Lane Closure Checklists. Following is the file naming convention for each report:
105.23.1.3 traffic.jpg
Work Plan:
The “WorkPlan” folder is the required storage location for the Work Plan on each work activity. Use the standard format described above for the naming convention.
Work Schedules:
The “WorkSchedules” folder contains two subfolders, one for the Project Schedule and one for the Weekly Schedule. A sample Weekly Schedule is available. Use the standard format described above for the naming convention.

150.2 Quality Management SiteManager Reporting – MoDOT Staff Only

A SiteManager(SM) sample record shall be created for all QC, QA and QC/QA retained samples. Test data shall be reported on the appropriate templates under the Tests tab on the SM record. The representative quantity shall be reported under the Contract tab on the SM record for the QC samples. The quantity under the Contract tab on the record for the QA independent and QC/QA retained samples shall be “0”. The representative quantity for the test sample will be reported on the Basic Sample Data Tab. When available, the Excel2Oracle spreadsheets should be used by both MoDOT staff and contractors.