Difference between revisions of "Help Article"

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{|style="padding: 0.3em; margin-left:7px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="480px" align="right"
 
|-
 
|'''[http://sharepoint/sites/de/epg/Lists/EPGResponse/Item/newifs.aspx?List=8224cbb0%2D2570%2D419a%2Da4a0%2D4eb7416e97d3&RootFolder=&Web=c952a564%2D1467%2D40b5%2Da053%2D422131a2ca38 Engineering Policy Revision Request Form]'''
 
|-
 
|Form to Propose [[#Level 1 Approval|Level 1, 2 and 3 Revisions]] for the EPG and other MoDOT Standards
 
|}
 
  
 
The Engineering Policy Guide (EPG) contains MoDOT policy, procedure and guidance for the planning, design, construction and maintenance of roadway and related facilities.  It also includes specific technical topics of right of way, bridge, traffic and materials. These articles are numbered to reflect as closely as possible the pay items and divisions from ''Missouri Standard Specifications for Highway Construction''.
 
The Engineering Policy Guide (EPG) contains MoDOT policy, procedure and guidance for the planning, design, construction and maintenance of roadway and related facilities.  It also includes specific technical topics of right of way, bridge, traffic and materials. These articles are numbered to reflect as closely as possible the pay items and divisions from ''Missouri Standard Specifications for Highway Construction''.
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Similar examples are to be found in the EPG 200, EPG 300, etc. articles.
 
Similar examples are to be found in the EPG 200, EPG 300, etc. articles.
  
==How best to view the articles==
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==How to Easily Select and Print an Entire Article or a Portion of an Article Using Microsoft Edge==
  
The articles are best viewed on your computer monitor with the following settings:
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:'''1)''' Highlight the selected article or portion of article
 +
[[image:Help_Article_Print01_2022.jpg|800px]]
  
<center>''Click on any picture to view''</center>
 
  
{|align="center"
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:'''2)''' Right-click on the select text and select '''Print''' (You can also use the shortcut Ctrl+P)
|-
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[[image:Help_Article_Print02_2022.jpg|800px]]
|'''17-in. Monitors:'''||[[Image:Help Section Screen Resolution.GIF|175px|thumb|<center>'''1024 x 768 pixels screen area'''</center>]]||[[Image:Help Section Text Size.gif|175px|thumb|<center>'''Medium text size in wiki "View" settings'''</center>]]|| ||
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|-
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:'''3)''' Change your print options as needed
|'''Wide Screen Monitors:'''||[[image:Help, Resolution Wide Screen.jpg|180px|thumb|<center>'''1680 x 1050 pixels screen area'''</center>]]||[[image:Help, Text Size Wide Screen.jpg|180px|thumb|<center>'''Medium text size'''</center>]]||[[image:Help, EPG Text Size Wide Screen.jpg|180px|thumb|<center>'''Larger text size in wiki "View" settings'''</center>]]
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[[image:Help_Article_Print03_2022.jpg|250px]]
||[[image:Help, View Zoom.jpg|180px|thumb|<Center>'''125% zoom in wiki "View" settings'''</center>]]
 
|}
 
  
==How to Easily Select and Print an Entire Article or a Portion of an Article==
+
:'''4)''' Should your selection include a large table or figure that creates an undesirable appearance, you can select More settings to change your paper size or change the scale of your print
 +
[[image:Help_Article_Print04_2022.jpg|243px]]
  
:'''1)''' Highlight the selected article or portion of article
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:'''5)''' Once you have selected your settings just select the Print Button
[[image:Help Article Print 1.jpg|center|600px]]
 
  
:'''2)''' Click “File”
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==EPS Approval Process==
[[image:Help Article Print 2.jpg|center|440px]]
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[[image:Revision-request_2022.png|right|450px]]
 +
Revisions to engineering policy are proposed using the [https://modotgov.sharepoint.com/sites/DE/Lists/EPGResponse/NewForm.aspx?ID=1 Engineering Policy Revision Request Form]. Revisions to forms used in the EPG are also proposed by using the Engineering Policy Revision Request Form.
  
:'''3)''' Click “Print Preview”
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'''Any other policy affected by a proposed EPS revision?'''  
[[image:Help Article Print 3.jpg|center|400px]]
 
  
:'''4)''' Select “As selected on screen”
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Provide electronic files of all the revisions to other MoDOT policies (other EPG articles, any Standard Plans, Specifications, JSPs, etc.) impacted by the EPG proposal.  Word files in revision mode are required for textual changes.  Dgn files are preferred for Standard Plan revisions although a redlined hard copy showing the proposed changes is also acceptable.
[[image:Help Article Print 4.jpg|center|630px]]
 
  
:'''5)''' Should your selection include a large table or figure that creates an undesirable appearance, you may want to click the “Shrink To Fit” tab and perhaps select “85%”. 
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===Completing the Engineering Policy Revision Request Form===
  
:'''6)''' Print the selection.
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Every proposal must document the following:
  
[[image:Help Article Request Form title.jpg|right|350px]]
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* '''Date -''' Enter the date you are submitting your request.
  
==EPG Approval Process==
+
* '''Issue Name -''' Please provide a brief description of the issue.
  
Revisions to engineering policy are proposed using the [http://sharepoint/sites/de/epg/Lists/EPGResponse/Item/newifs.aspx?List=8224cbb0%2D2570%2D419a%2Da4a0%2D4eb7416e97d3&RootFolder=&Web=c952a564%2D1467%2D40b5%2Da053%2D422131a2ca38 Engineering Policy Revision Request Form]. Revisions to forms used in the EPG are also proposed by using the Engineering Policy Revision Request Form.
+
* '''Contact -''' The name of the sponsor(s) from within the division submitting the revision request is required.  
  
'''Any other standard affected by a proposed EPG revision?'''  
+
* '''Summary''' Provide the reason why the proposed revision(s) is necessary or its benefit to the Department.  This will help with the approval process.
  
Provide electronic files of all the revisions to other MoDOT standards (other EPG articles, any Standard Plans, specifications, JSPs, etc.) impacted by the EPG proposal.  Word files in revision mode are required for textual changesDgn files are preferred for Standard Plan revisions although a redlined hard copy showing the proposed changes is also acceptable.
+
* '''Fiscal Impact -''' Provide a dollar estimate for the proposal’s costs or savings to MoDOT.  Include necessary calculations (initial savings or life cycle savings, for example) or assertions to accurately convey the proposal’s financial impactThe fiscal impact should be a numeric dollar value.
[[image:Help Article Request Form Issue Name.jpg|right|350px]]
 
===Completing the Engineering Policy Revision Request Form===
 
  
Every submittal must document, along with the actual proposed textual revision to the EPG:
+
* '''FHWA Involvement -''' FHWA should be involved with major policy revisions.  Describe efforts to engage FHWA in the development of this policy revision.  Attach specific documentation regarding reviews, comments, etc. below.  If FHWA was not part of this policy review, please explain why not.
  
:'''Contact.''' The name of the sponsor from within the division proposing the revision is required.  The contact is the person most knowledgeable or central to the proposal.
+
* '''External Involvement -''' Provide a summary of efforts undertaken during the development of the item to engage affected industry groups and the FHWA. Provide specific examples of who was involved and how the involvement occurred. This is not applicable to every submittal, but is critical for the determination of the associated approval level for borderline items.
  
:'''Summarize.''' Provide the reason why the idea should be carried out (why it is necessary or its benefit).  This justification may be critical in the decision to approve the proposal or not.
+
* '''Administrative Rule -''' Select if this revision request is associated with an administrative rule. (optional)
  
:'''Fiscal Impact.''' Provide a dollar estimate for the proposal’s costs or savings to MoDOT. Include necessary calculations (initial savings or life cycle savings, for example) or assertions to accurately convey the proposal’s financial impact.  The fiscal impact must be a numeric dollar value.
+
* '''Local Program (LPA) -''' Indicate if this relates to LPA policy (EPG 136). (optional)
  
:'''External Involvement.''' Provide a summary of efforts undertaken during the development of the item to engage affected industry groups and the FHWA. Provide specific examples of who was involved and how the involvement occurred. This is not applicable to every submittal, but is critical for the determination of the associated approval level for borderline items.
+
* '''Tracking Number -''' (optional)
  
The Engineering Policy Revision Request Form also requires the '''date''', '''issue name''' and a '''listing of all affected publications'''.  (For instance, should a proposal for EPG 606.1 also require revisions to Sec 606 and Std. Plan 606.30, the section and standard plan as well as their proposed revisions would be specified along with the proposed revisions to the EPG article.)
+
* '''Desired Effective Date -''' Provide the Desired Effective Letting Date (Desired timeframes or deadlines)Please be aware, ballot items may take several months for approval. (optional)
  
It is also optional to enter information about whether the proposal involves an '''Administrative Rule''' or '''LPA''' guidance, the submitter's '''tracking number''' (if any) and the submitter's '''desired effective letting date'''.
+
* '''Affected Publications -''' Should a proposal for EPG 606.1 also require revisions to Sec 606 and Std. Plan 606.30, the section and standard plan as well as their proposed revisions would be specified along with the proposed revisions to the EPG article.
  
===After the proposed EPG revision is submitted===
+
* '''Attachments -''' Attach all necessary revisions by selecting the "Attach File" button. Also attach all supporting and review documents from FHWA, other agencies, and Industry. MS Word documents should be submitted in revision/track changes mode; other documents can be "marked up" versions.
  
Submittals are evaluated and processed on a quarterly schedule. Final decisions on proposed ballots are submitted to the Policy and Innovations Engineer for disposition. The Assistant Chief Engineer submits the final decision on Level 2 revisions and the Chief Engineer submits the final decision on Level 3 revisions. Proposed revisions will be categorized by the Policy and Innovations Engineer based on the following guidelines:
+
===After the proposed EPS revision is submitted===
  
<div id="Level 1 Approval"></div>
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{|style="margin:10px; border:2px solid #a9a9a9; font-size: 95%; background:#f5f5f5" width="485px" align="right"  
'''Level 1 Approval.''' If, upon submittal in the Engineering Policy Revision Request Form, a proposed revision is determined to be a routine technical matter, an errata correction or a clarification, it can be approved by the Policy and Innovations Engineer without comment from the district engineers, the division engineers or the Chief Engineer. The EPG will be revised as necessary. 
+
|-style="background: #000000; color: #ffffff"
{|style="padding: 0.3em; margin-left:5px; border:2px solid #a9a9a9; font-size: 95%; background:#f5f5f5" width="485px" align="right"  
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|align="center"|<big>'''Tips on Text'''</big>
|-style="background:#99ffff"
 
|align="center"|'''Tips on Text'''
 
 
|-
 
|-
|While Engineering Policy Services edits all submittals, a few grammatical guidelines for the EPG include:
+
|While Engineering Policy Services edits all submittals, a few grammatical guidelines include:
 
|-
 
|-
 
|'''Assure/Ensure/Insure:'''  The word “assure” is a personal guarantee based on reputation.  “Ensure” is used when the party is to make certain of something or to be careful.  “Insure” refers to actions protected by insurance, and indicates that money is involved.
 
|'''Assure/Ensure/Insure:'''  The word “assure” is a personal guarantee based on reputation.  “Ensure” is used when the party is to make certain of something or to be careful.  “Insure” refers to actions protected by insurance, and indicates that money is involved.
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|'''Until:''' Do not use "til".
 
|'''Until:''' Do not use "til".
 
|}
 
|}
 +
Submittals are evaluated and processed on a quarterly schedule. Final decisions on proposed ballots are submitted to the Policy and Innovations Engineer for disposition. The Assistant Chief Engineer submits the final decision on Level 2 revisions and the Chief Engineer submits the final decision on Level 3 revisions. Proposed revisions will be categorized by the Policy and Innovations Engineer based on the following guidelines:
 +
 +
'''Level 1 Approval.''' If, upon submittal in the Engineering Policy Revision Request Form, a proposed revision is determined to be a routine technical matter, an errata correction or a clarification, it can be approved by the Policy and Innovations Engineer without comment from the district engineers, the division engineers or the Chief Engineer. The EPG will be revised as necessary. 
  
 
'''Level 2 Approval.''' If, upon submittal in the Engineering Policy Revision Request Form, a proposed revision is determined to be a moderate technical change, if it requires specific expertise (e.g. structural design, etc.) or if it impacts more than one division, the proposal is processed as a Level 2 Ballot item.  The District Engineers and Division Directors/Engineers are provided 10 business days to provide their comments to the Assistant Chief Engineer who will consider the idea before providing a decision to the Policy and Innovations Engineer. The Federal Highway Administration is given 10 working days to provide comment or concurrence with the Policy and Innovations Engineer. Upon approval any associated documents and the EPG will be revised as necessary.   
 
'''Level 2 Approval.''' If, upon submittal in the Engineering Policy Revision Request Form, a proposed revision is determined to be a moderate technical change, if it requires specific expertise (e.g. structural design, etc.) or if it impacts more than one division, the proposal is processed as a Level 2 Ballot item.  The District Engineers and Division Directors/Engineers are provided 10 business days to provide their comments to the Assistant Chief Engineer who will consider the idea before providing a decision to the Policy and Innovations Engineer. The Federal Highway Administration is given 10 working days to provide comment or concurrence with the Policy and Innovations Engineer. Upon approval any associated documents and the EPG will be revised as necessary.   
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Changes to the Standard Specification, Standard Drawings, Pay Items and significant changes to JSPs are documented by [https://spexternal.modot.mo.gov/sites/de/DSL/Forms/ByYear.aspx Design Standards Letters]  and posted both internally and externally.
 
Changes to the Standard Specification, Standard Drawings, Pay Items and significant changes to JSPs are documented by [https://spexternal.modot.mo.gov/sites/de/DSL/Forms/ByYear.aspx Design Standards Letters]  and posted both internally and externally.
  
===EPG Ballot Cycles===
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===EPS Ballot Cycles===
<font size : 20%><font color = "white">.</font color = "white">
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<center>
{|style="padding: 0.3em; margin-right:20px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="965x" align="center"  
+
<table style="border:1px solid black; border-collapse: collapse; width:900px>
|-
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  <tr style="background-color:black; color:white; padding:5px; font-size:26px">
!style="background:#99efff" colspan="5"| 2021 Engineering Policy Services Ballot Schedule
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    <th style="border: 1px solid black;"; colspan="4">Engineering Policy Services Ballot Schedule</th>
|-
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  </tr>
!style="background:#99ffff" width="250"| Engineering Policy Revision Requests Due to CO Engineering Policy Services  !!style="background:#99ffff" width="180"| Ballot Items Due to Asst. Chief Engineer !!style="background:#99ffff" width="190"| Ballot Items Due to FHWA !!style="background:#99ffff"|Publish Revisions !!style="background:#99ffff"|Effective Date
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  <tr style="background-color:#b3b3b3; font-size:18px">
|-
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    <th style="width:315px; border: 1px solid black">Revision Requests Due</td>
|June 19, 2020 ||June 26, 2020 ||June 26, 2020 ||July 20, 2020 ||October 1, 2020
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    <th style="width:315px; border: 1px solid black">Ballot Items Due</td>
|-
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    <th style="width:275px; border: 1px solid black">Publish Revisions</td>
|style="background:#FFFFFF"|September 18, 2020 ||style="background:#FFFFFF"|September 25, 2020 ||style="background:#FFFFFF"|September 25, 2020 ||style="background:#FFFFFF"|October 19, 2020 ||style="background:#FFFFFF"|January 1, 2021
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    <th style="width:275px; border: 1px solid black">Effective Date</td>
|-
+
  </tr>
|December 18, 2020 ||December 28, 2020 ||December 28, 2020 ||January 19, 2021 ||April 1, 2021
+
|-
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  <tr style="background-color:#ffffff">
|style="background:#FFFFFF"|March 19, 2021 ||style="background:#FFFFFF"|March 26, 2021 ||style="background:#FFFFFF"|March 26, 2021 ||style="background:#FFFFFF"|April 19, 2021 ||style="background:#FFFFFF"|July 1, 2021
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    <th style="border: 1px solid black">December 9, 2022</td>
|-
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    <th style="border: 1px solid black">December 21, 2022</td>
|June 18, 2021 ||June 25, 2021 ||June 25, 2021 ||July 19, 2021 ||October 1, 2021
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    <th style="border: 1px solid black">January 23, 2023</td>
|-
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    <th style="border: 1px solid black">April 1, 2023</td>
|style="background:#FFFFFF"|September 17, 2021 ||style="background:#FFFFFF"|September 24, 2021 ||style="background:#FFFFFF"|September 24, 2021 ||style="background:#FFFFFF"|October 18, 2021 ||style="background:#FFFFFF"|January 1, 2022
+
  </tr>
 +
  <tr style="background-color:#f5f5f5">
 +
    <th style="border: 1px solid black">March 10, 2023</td>
 +
    <th style="border: 1px solid black">March 22, 2023</td>
 +
    <th style="border: 1px solid black">April 24, 2023</td>
 +
    <th style="border: 1px solid black">July 1, 2023</td>
 +
  </tr>
 +
  <tr style="background-color:#ffffff">
 +
    <th style="border: 1px solid black">June 9, 2023</td>
 +
    <th style="border: 1px solid black">June 21, 2023</td>
 +
    <th style="border: 1px solid black">July 24, 2023</td>
 +
    <th style="border: 1px solid black">October 1, 2023</td>
 +
  </tr>
 +
  <tr style="background-color:#f5f5f5">
 +
    <th style="border: 1px solid black">September 8, 2023</td>
 +
    <th style="border: 1px solid black">September 20, 2023</td>
 +
    <th style="border: 1px solid black">October 23, 2023</td>
 +
    <th style="border: 1px solid black">January 1, 2024</td>
 +
  </tr>
 +
  <tr style="background-color:#ffffff">
 +
    <th style="border: 1px solid black">December 8, 2023</td>
 +
    <th style="border: 1px solid black">December 20, 2023</td>
 +
    <th style="border: 1px solid black">January 22, 2024</td>
 +
    <th style="border: 1px solid black">April 1, 2024</td>
 +
  </tr>
 +
<tr style="background-color:#f5f5f5">
 +
    <th style="border: 1px solid black">March 8, 2024</td>
 +
    <th style="border: 1px solid black">March 20, 2024</td>
 +
    <th style="border: 1px solid black">April 22, 2024</td>
 +
    <th style="border: 1px solid black">July 1, 2024</td>
 +
  </tr>
  
|}
+
</table>
 +
</center>
  
 
==Division Contacts==
 
==Division Contacts==
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:::Physical Laboratory: Brett Trautman
 
:::Physical Laboratory: Brett Trautman
  
::'''''Design:''''' Shelie Daniel, Tim Schroeder, Dave Simmons
+
::'''''Design:''''' Shelie Daniel, Jennifer Becker, Dave Simmons, Randall Glaser
  
 
:::Bid & Contract Services: Danica Stovall-Taylor
 
:::Bid & Contract Services: Danica Stovall-Taylor
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:::Right of Way: Mendy Sundermeyer, Greg Wood
 
:::Right of Way: Mendy Sundermeyer, Greg Wood
  
::'''''Highway Safety & Traffic:'''''  Lisa Vieth
+
::'''''Highway Safety & Traffic:'''''  Katy Harlan
  
 
:::Safety Engineering: Ray Shank
 
:::Safety Engineering: Ray Shank
  
:::Signals: Ashley Buechter, Lisa Vieth
+
:::Signals: Katy Harlan
  
 
:::Signs: Tom Honich, Cayci Reinkemeyer
 
:::Signs: Tom Honich, Cayci Reinkemeyer
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:::Work Zones: Dan Smith
 
:::Work Zones: Dan Smith
  
::'''''Maintenance:''''' Ken Warbritton
+
::'''''Maintenance:''''' Paul Denkler 
  
::'''''Multimodal:''''' Michelle Kratzer, Jenni Hosey
+
::'''''Multimodal:''''' Jerica Holtsclaw
  
:::Aviation: Amy Ludwig
+
:::Aviation: Kyle LePage
  
 
:::Freight & Waterways: Cheryl Ball
 
:::Freight & Waterways: Cheryl Ball
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:::Railroads:  Troy Hughes
 
:::Railroads:  Troy Hughes
  
:::Transit:  Joni Roeseler
+
:::Transit:  Christy Evers
  
 
::'''''Planning:'''''  Eric Curtit
 
::'''''Planning:'''''  Eric Curtit
 +
 +
==FHWA Contacts==
 +
Below is a listing of FHWA personnel with whom the Engineering Policy staff works and who may be helpful to you:
 +
 +
::'''''ADA:''''' Lauren Paulwell
 +
 +
::'''''Bridge:'''''  Scott Stotlemeyer
 +
 +
::'''''Construction and Materials:'''''  Dawn Perkins
 +
 +
::'''''Design:'''''  Brian Nevins, Kevin Irving (KC & NW), Felix Gonzalez (SL), Julie Stotlemeyer (NE & SE), Charles Pursley (CD & SW)
 +
 +
::'''''Environmental:'''''  Tymli Frierson and Taylor Peters
 +
 +
::'''''Pavements:'''''  Mike McGee
 +
 +
::'''''Right of Way:'''''  Michael Latuszek
 +
 +
::'''''Safety and Traffic Control:'''''  John Miller
 +
 +
::'''''Transportation and Planning:'''''  Brad McMahon and Steven Minor

Revision as of 13:35, 10 November 2022

The Engineering Policy Guide (EPG) contains MoDOT policy, procedure and guidance for the planning, design, construction and maintenance of roadway and related facilities. It also includes specific technical topics of right of way, bridge, traffic and materials. These articles are numbered to reflect as closely as possible the pay items and divisions from Missouri Standard Specifications for Highway Construction.

The EPG is not a contract document and EPG articles are referenced as EPG XXX.X or "articles" - not "sections" - to avoid confusion with MoDOT specifications. Where a conflict exists between the EPG and a contract, the contract document rules. References and links to the Missouri Standard Specifications are given as "Sec XXX.XX" or "Section XXX.XX of the Standard Specifications." References and links to the Missouri Standard Plans for Highway Construction are "Standard Plan XXX.XX".

Organization

Articles are grouped into the specification book’s divisions (for example, the EPG articles in EPG 100 General mirror Division 100 specifications, articles in EPG 300 Bases mirror Division 300 specifications, etc.). Many articles have been subdivided into additional articles. For example, the reader may notice that EPG 903.6 Warning Signs and other EPG 903 articles are listed at the bottom of EPG 903 Highway Signing.

While every effort has been made to base the article numbers on MoDOT pay items and specifications, not all articles in the EPG are reflected in the pay items and specifications. For example, many EPG “100 General” articles are important to the design and construction of roadway facilities but do not directly correspond to specific pay items. Some of these are:

Similar examples are to be found in the EPG 200, EPG 300, etc. articles.

How to Easily Select and Print an Entire Article or a Portion of an Article Using Microsoft Edge

1) Highlight the selected article or portion of article

Help Article Print01 2022.jpg


2) Right-click on the select text and select Print (You can also use the shortcut Ctrl+P)

Help Article Print02 2022.jpg

3) Change your print options as needed

Help Article Print03 2022.jpg

4) Should your selection include a large table or figure that creates an undesirable appearance, you can select More settings to change your paper size or change the scale of your print

Help Article Print04 2022.jpg

5) Once you have selected your settings just select the Print Button

EPS Approval Process

Revision-request 2022.png

Revisions to engineering policy are proposed using the Engineering Policy Revision Request Form. Revisions to forms used in the EPG are also proposed by using the Engineering Policy Revision Request Form.

Any other policy affected by a proposed EPS revision?

Provide electronic files of all the revisions to other MoDOT policies (other EPG articles, any Standard Plans, Specifications, JSPs, etc.) impacted by the EPG proposal. Word files in revision mode are required for textual changes. Dgn files are preferred for Standard Plan revisions although a redlined hard copy showing the proposed changes is also acceptable.

Completing the Engineering Policy Revision Request Form

Every proposal must document the following:

  • Date - Enter the date you are submitting your request.
  • Issue Name - Please provide a brief description of the issue.
  • Contact - The name of the sponsor(s) from within the division submitting the revision request is required.
  • Summary Provide the reason why the proposed revision(s) is necessary or its benefit to the Department. This will help with the approval process.
  • Fiscal Impact - Provide a dollar estimate for the proposal’s costs or savings to MoDOT. Include necessary calculations (initial savings or life cycle savings, for example) or assertions to accurately convey the proposal’s financial impact. The fiscal impact should be a numeric dollar value.
  • FHWA Involvement - FHWA should be involved with major policy revisions. Describe efforts to engage FHWA in the development of this policy revision. Attach specific documentation regarding reviews, comments, etc. below. If FHWA was not part of this policy review, please explain why not.
  • External Involvement - Provide a summary of efforts undertaken during the development of the item to engage affected industry groups and the FHWA. Provide specific examples of who was involved and how the involvement occurred. This is not applicable to every submittal, but is critical for the determination of the associated approval level for borderline items.
  • Administrative Rule - Select if this revision request is associated with an administrative rule. (optional)
  • Local Program (LPA) - Indicate if this relates to LPA policy (EPG 136). (optional)
  • Tracking Number - (optional)
  • Desired Effective Date - Provide the Desired Effective Letting Date (Desired timeframes or deadlines). Please be aware, ballot items may take several months for approval. (optional)
  • Affected Publications - Should a proposal for EPG 606.1 also require revisions to Sec 606 and Std. Plan 606.30, the section and standard plan as well as their proposed revisions would be specified along with the proposed revisions to the EPG article.
  • Attachments - Attach all necessary revisions by selecting the "Attach File" button. Also attach all supporting and review documents from FHWA, other agencies, and Industry. MS Word documents should be submitted in revision/track changes mode; other documents can be "marked up" versions.

After the proposed EPS revision is submitted

Tips on Text
While Engineering Policy Services edits all submittals, a few grammatical guidelines include:
Assure/Ensure/Insure: The word “assure” is a personal guarantee based on reputation. “Ensure” is used when the party is to make certain of something or to be careful. “Insure” refers to actions protected by insurance, and indicates that money is involved.
Dimensions: Typically use “high”, “wide” and “long” instead of “in height”, “in width” and “in length”.
Farther/Further: Use “farther” to express a physical distance, such as 10 miles farther, and “further” for a non-physical dimension, such as further thought.
Fewer/less: Use “few” or “fewer” for something comprised of a small number of countable components (such as fewer dollars, fewer gallons of water, etc.). Use “less” for amounts that are not being counted (less money, less water, etc.).
Gender: Minimize the use of “he/she”, “he and she” and “she or he”.
High/Tall: Use “high” to express a lofty position, such as the clouds are high. Use “tall” to express a great vertical dimension, such as the tall post.
Until: Do not use "til".

Submittals are evaluated and processed on a quarterly schedule. Final decisions on proposed ballots are submitted to the Policy and Innovations Engineer for disposition. The Assistant Chief Engineer submits the final decision on Level 2 revisions and the Chief Engineer submits the final decision on Level 3 revisions. Proposed revisions will be categorized by the Policy and Innovations Engineer based on the following guidelines:

Level 1 Approval. If, upon submittal in the Engineering Policy Revision Request Form, a proposed revision is determined to be a routine technical matter, an errata correction or a clarification, it can be approved by the Policy and Innovations Engineer without comment from the district engineers, the division engineers or the Chief Engineer. The EPG will be revised as necessary.

Level 2 Approval. If, upon submittal in the Engineering Policy Revision Request Form, a proposed revision is determined to be a moderate technical change, if it requires specific expertise (e.g. structural design, etc.) or if it impacts more than one division, the proposal is processed as a Level 2 Ballot item. The District Engineers and Division Directors/Engineers are provided 10 business days to provide their comments to the Assistant Chief Engineer who will consider the idea before providing a decision to the Policy and Innovations Engineer. The Federal Highway Administration is given 10 working days to provide comment or concurrence with the Policy and Innovations Engineer. Upon approval any associated documents and the EPG will be revised as necessary.

Level 3 Approval. If, upon submittal in the Engineering Policy Revision Request Form, a proposed revision is determined to be a complex technical change, contentious, has high cost or impacts MoDOT's external conduct of business, the proposal is processed as a Level 3 Ballot item. The District Engineers and select Division Directors/Engineers are provided 10 business days to provide their comments to the Chief Engineer who will consider the idea before providing their decision to the Policy and Innovations Engineer. The Federal Highway Administration is provided 10 business days to provide comment or concur with the proposal. Upon approval, any associated documents and the EPG will be revised as necessary.

Changes to the Standard Specification, Standard Drawings, Pay Items and significant changes to JSPs are documented by Design Standards Letters and posted both internally and externally.

EPS Ballot Cycles

Engineering Policy Services Ballot Schedule
Revision Requests Due Ballot Items Due Publish Revisions Effective Date
December 9, 2022 December 21, 2022 January 23, 2023 April 1, 2023
March 10, 2023 March 22, 2023 April 24, 2023 July 1, 2023
June 9, 2023 June 21, 2023 July 24, 2023 October 1, 2023
September 8, 2023 September 20, 2023 October 23, 2023 January 1, 2024
December 8, 2023 December 20, 2023 January 22, 2024 April 1, 2024
March 8, 2024 March 20, 2024 April 22, 2024 July 1, 2024

Division Contacts

Since the divisions provide authoritative input, consulting with their liaisons or contacts may provide the help you require or receive your input. Below is a listing of divisional personnel with whom the Engineering Policy staff works and who may be helpful to you:

Bridge: Darren Kemna
Chief Counsel's Office: Terri Parker
Construction and Materials:
Chemical Laboratory: Todd Bennett
Construction Engineering: Dennis Brucks, Randy Hitt, John Donahue
Geotechnical Engineering: Lydia Brownell
Physical Laboratory: Brett Trautman
Design: Shelie Daniel, Jennifer Becker, Dave Simmons, Randall Glaser
Bid & Contract Services: Danica Stovall-Taylor
CADD Services: Steve Atkinson
Environmental Compliance: Melissa Scheperle
Historic Preservation: Mike Meinkoth
LPA: Laura Ellen
Right of Way: Mendy Sundermeyer, Greg Wood
Highway Safety & Traffic: Katy Harlan
Safety Engineering: Ray Shank
Signals: Katy Harlan
Signs: Tom Honich, Cayci Reinkemeyer
Work Zones: Dan Smith
Maintenance: Paul Denkler
Multimodal: Jerica Holtsclaw
Aviation: Kyle LePage
Freight & Waterways: Cheryl Ball
Railroads: Troy Hughes
Transit: Christy Evers
Planning: Eric Curtit

FHWA Contacts

Below is a listing of FHWA personnel with whom the Engineering Policy staff works and who may be helpful to you:

ADA: Lauren Paulwell
Bridge: Scott Stotlemeyer
Construction and Materials: Dawn Perkins
Design: Brian Nevins, Kevin Irving (KC & NW), Felix Gonzalez (SL), Julie Stotlemeyer (NE & SE), Charles Pursley (CD & SW)
Environmental: Tymli Frierson and Taylor Peters
Pavements: Mike McGee
Right of Way: Michael Latuszek
Safety and Traffic Control: John Miller
Transportation and Planning: Brad McMahon and Steven Minor