Difference between revisions of "LPA:136.9 Plans, Specs and Estimates (PSE)"

From Engineering_Policy_Guide
Jump to navigation Jump to search
m (Per LPA, updated link in Fig. 136.9.3)
m (minor cosmetic update to Fig. 136.9.3)
Line 7: Line 7:
 
|[[media:136.9.2.doc|Fig. 136.9.2, Subcontractor Certification Regarding Affirmative Action]]
 
|[[media:136.9.2.doc|Fig. 136.9.2, Subcontractor Certification Regarding Affirmative Action]]
 
|-
 
|-
|[[media:136.9.3 Nov 2017.docx|Fig. 136.9.3, Federal Project Bid Proposal Boilerplate ]]
+
|[[media:136.9.3 2018.docx|Fig. 136.9.3, Federal Project Bid Proposal Boilerplate ]]
 
|-
 
|-
 
|[[media:136.9.4 2015.doc|Fig. 136.9.4, ADA Checklist]]
 
|[[media:136.9.4 2015.doc|Fig. 136.9.4, ADA Checklist]]
Line 118: Line 118:
 
Bid documents include the [[#136.9.4.1 Bid Proposal|bid proposal]], [[#136.9.4.2 Specifications|specifications]] and [[#136.9.4.3 Standard Plans|standard plans]].
 
Bid documents include the [[#136.9.4.1 Bid Proposal|bid proposal]], [[#136.9.4.2 Specifications|specifications]] and [[#136.9.4.3 Standard Plans|standard plans]].
  
EPG 136.9.4 includes a breakdown of required provisions and restrictions.  Many are included in the boilerplate ([[media:136.9.3 Nov 2017.docx|Fig. 136.9.3]]) and FHWA 1273 ([http://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf Fig. 136.9.7]).  Others should to be included in the specifications and job special provisions, as necessary.
+
EPG 136.9.4 includes a breakdown of required provisions and restrictions.  Many are included in the boilerplate ([[media:136.9.3 2018.docx|Fig. 136.9.3]]) and FHWA 1273 ([http://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf Fig. 136.9.7]).  Others should to be included in the specifications and job special provisions, as necessary.
  
 
==136.9.4.1 Bid Proposal ==
 
==136.9.4.1 Bid Proposal ==
  
The LPA is required to use the Federal Project Bid Proposal Boilerplate ([[media:136.9.3 Nov 2017.docx|Fig. 136.9.3]]) or an approved modified version of the boilerplate. For approval of a modified version of the boilerplate, the LPA must submit a proposed version to their [http://www.modot.org/business/manuals/LPAContacts.htm MoDOT district contact].The approval of the modified version must occur prior to submitting a project for review and approval.
+
The LPA is required to use the Federal Project Bid Proposal Boilerplate ([[media:136.9.3 2018.docx|Fig. 136.9.3]]) or an approved modified version of the boilerplate. For approval of a modified version of the boilerplate, the LPA must submit a proposed version to their [http://www.modot.org/business/manuals/LPAContacts.htm MoDOT district contact].The approval of the modified version must occur prior to submitting a project for review and approval.
  
 
The bid proposal must contain <u>The Notice to Contractors</u>.  This notice is located in the front of the bid proposal and  provides prospective bidders with the bid opening date, time and location where bids will be received and opened; a brief description of the project; and the time and location of any pre-bid meetings.   
 
The bid proposal must contain <u>The Notice to Contractors</u>.  This notice is located in the front of the bid proposal and  provides prospective bidders with the bid opening date, time and location where bids will be received and opened; a brief description of the project; and the time and location of any pre-bid meetings.   
Line 186: Line 186:
  
 
====136.9.4.1.1.3 Bid Guaranty ([http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div8&view=text&node=49:1.0.1.1.12.3.5.14&idno=49 49 CFR 18.36])====
 
====136.9.4.1.1.3 Bid Guaranty ([http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div8&view=text&node=49:1.0.1.1.12.3.5.14&idno=49 49 CFR 18.36])====
The bid proposal must include criteria requiring a bid guarantee of at least 5% of the bid amount. The bid proposal may include bid bond requirements over 5%, although the LPA should consider excessive burdens put on the contractor where higher percentage bid bonds are required on large projects. Bid bond requirements expressed as a dollar amount are not allowed. The bid guaranty can be in the form of a cashier’s check, certified check or bid bond.  Bid bonds must be guaranteed by a surety company authorized by the director of the department of insurance, financial institutions and professional registration to conduct surety business in the state of Missouri.  More detail regarding bid guaranty can be found in [http://www.moga.mo.gov/mostatutes/chapters/chapText227.html RSMO 227.100] and [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 102.9].  MoDOT has included an example bid bond in the Federal Project Bid Proposal Boilerplate [[media:136.9.3 Nov 2017.docx|Fig. 136.9.3]].
+
The bid proposal must include criteria requiring a bid guarantee of at least 5% of the bid amount. The bid proposal may include bid bond requirements over 5%, although the LPA should consider excessive burdens put on the contractor where higher percentage bid bonds are required on large projects. Bid bond requirements expressed as a dollar amount are not allowed. The bid guaranty can be in the form of a cashier’s check, certified check or bid bond.  Bid bonds must be guaranteed by a surety company authorized by the director of the department of insurance, financial institutions and professional registration to conduct surety business in the state of Missouri.  More detail regarding bid guaranty can be found in [http://www.moga.mo.gov/mostatutes/chapters/chapText227.html RSMO 227.100] and [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 102.9].  MoDOT has included an example bid bond in the Federal Project Bid Proposal Boilerplate [[media:136.9.3 2018.docx|Fig. 136.9.3]].
  
 
====136.9.4.1.1.4 Certifications Regarding Affirmative Action and Equal Opportunity ====
 
====136.9.4.1.1.4 Certifications Regarding Affirmative Action and Equal Opportunity ====
The LPA shall include requirements for certification pursuant to 41 CFR Parts 60-2, 60.1, 60.1.4 and Executive Order No. 11246 regarding affirmative action and equal opportunity in the bidding documents. [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 102.18.1] details the compliance requirements.  The Federal Project Bid Proposal Boilerplate ([[media:136.9.3 Nov 2017.docx|Fig. 136.9.3]]) addresses this in (6) <u>CERTIFICATIONS FOR FEDERAL JOBS</u> for the prime contractor. .  If the bid proposal boilerplate is modified, Section 102.18.1 of the Missouri Standard Specification for Highway Construction cannot be waived.  A certification regarding affirmative action and equal opportunity for the subcontractor ([[media:136.9.2.doc|Fig. 136.9.2]]) must be submitted for all subcontractors prior to the notice to proceed for construction.
+
The LPA shall include requirements for certification pursuant to 41 CFR Parts 60-2, 60.1, 60.1.4 and Executive Order No. 11246 regarding affirmative action and equal opportunity in the bidding documents. [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 102.18.1] details the compliance requirements.  The Federal Project Bid Proposal Boilerplate ([[media:136.9.3 2018.docx|Fig. 136.9.3]]) addresses this in (6) <u>CERTIFICATIONS FOR FEDERAL JOBS</u> for the prime contractor. .  If the bid proposal boilerplate is modified, Section 102.18.1 of the Missouri Standard Specification for Highway Construction cannot be waived.  A certification regarding affirmative action and equal opportunity for the subcontractor ([[media:136.9.2.doc|Fig. 136.9.2]]) must be submitted for all subcontractors prior to the notice to proceed for construction.
  
 
====136.9.4.1.1.5 Suspension and Debarment Certification ([http://www.ecfr.gov/cgi-bin/text-idx?SID=d55e4f29583a8177baf0aa23e2919235&mc=true&node=se23.1.635_1112&rgn=div8 23 CFR 635.112])====
 
====136.9.4.1.1.5 Suspension and Debarment Certification ([http://www.ecfr.gov/cgi-bin/text-idx?SID=d55e4f29583a8177baf0aa23e2919235&mc=true&node=se23.1.635_1112&rgn=div8 23 CFR 635.112])====
Line 201: Line 201:
 
The bidding documents shall include a non-collusion provision to the following effect: Each bidder shall file a statement executed by, or on behalf of the person, firm, association, or corporation submitting the bid certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted bid.   
 
The bidding documents shall include a non-collusion provision to the following effect: Each bidder shall file a statement executed by, or on behalf of the person, firm, association, or corporation submitting the bid certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted bid.   
  
The Federal Bid Proposal Boilerplate ([[media:136.9.3 Nov 2017.docx|Figure 136.9.3]]), includes the anti-collusion certification requirements in Section (6) <u>CERTIFICATIONS FOR FEDERAL JOBS</u> and Section (14) <u>SIGNATURE AND IDENTITY OF BIDDER</u>. If the bid proposal boilerplate is modified, [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 102.18.3] cannot be waived.   
+
The Federal Bid Proposal Boilerplate ([[media:136.9.3 2018.docx|Figure 136.9.3]]), includes the anti-collusion certification requirements in Section (6) <u>CERTIFICATIONS FOR FEDERAL JOBS</u> and Section (14) <u>SIGNATURE AND IDENTITY OF BIDDER</u>. If the bid proposal boilerplate is modified, [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 102.18.3] cannot be waived.   
  
 
====136.9.4.1.1.7 Lobbying Certification ([http://www.fhwa.dot.gov/hep/49cfr20.htm 49 CFR part 20])====
 
====136.9.4.1.1.7 Lobbying Certification ([http://www.fhwa.dot.gov/hep/49cfr20.htm 49 CFR part 20])====
 
On all federally funded construction contracts and all related subcontracts of $100,000 or more, federal funds may not be used to provide financial gain to a member of congress or a federal agency. Awarding a federal-aid contract to a constituent would be an example of financial gain. This applies to contractors as well as subcontractors. A certification by the contractor indicating they have not and will not use federal funds to make any payments for lobbying must be included in the contract proposal.
 
On all federally funded construction contracts and all related subcontracts of $100,000 or more, federal funds may not be used to provide financial gain to a member of congress or a federal agency. Awarding a federal-aid contract to a constituent would be an example of financial gain. This applies to contractors as well as subcontractors. A certification by the contractor indicating they have not and will not use federal funds to make any payments for lobbying must be included in the contract proposal.
  
The LPA shall include the lobbying certification requirement pursuant to 49 CFR part 20 in the bidding documents.  The Federal Project Bid Proposal Boilerplate ([[media:136.9.3 Nov 2017.docx|Figure 136.9.3]]) includes the lobbying certification requirements in Section (6) <u>CERTIFICATIONS FOR FEDERAL JOBS</u>.  If the bid proposal boilerplate is modified, [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 102.18.4] cannot be waived.
+
The LPA shall include the lobbying certification requirement pursuant to 49 CFR part 20 in the bidding documents.  The Federal Project Bid Proposal Boilerplate ([[media:136.9.3 2018.docx|Figure 136.9.3]]) includes the lobbying certification requirements in Section (6) <u>CERTIFICATIONS FOR FEDERAL JOBS</u>.  If the bid proposal boilerplate is modified, [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 102.18.4] cannot be waived.
  
 
====136.9.4.1.1.8 Title VI Civil Rights Assurances ([http://www.ecfr.gov/cgi-bin/text-idx?SID=d55e4f29583a8177baf0aa23e2919235&mc=true&node=se23.1.635_1112&rgn=div8 23 CFR 635.112(d)])====
 
====136.9.4.1.1.8 Title VI Civil Rights Assurances ([http://www.ecfr.gov/cgi-bin/text-idx?SID=d55e4f29583a8177baf0aa23e2919235&mc=true&node=se23.1.635_1112&rgn=div8 23 CFR 635.112(d)])====

Revision as of 11:23, 19 January 2018

Figures
Fig. 136.9.1, Final PS&E Submittal Checklist
Fig. 136.9.2, Subcontractor Certification Regarding Affirmative Action
Fig. 136.9.3, Federal Project Bid Proposal Boilerplate
Fig. 136.9.4, ADA Checklist
Fig. 136.9.5, LPA Certification of PS&E
Fig. 136.9.6, Utility Status Letter
Fig. 136.9.7, FHWA 1273
Fig. 136.9.8, DBE Provisions
Fig. 136.9.9, DBE Submittal Forms
Fig. 136.9.10, Example Itemized Bid Form
Fig. 136.9.11, Example Estimate (with categories)
Federal-Aid Essential Videos
Project Development
Civil Rights

Contents