User:Hoskir/Revision Request 4235
236.13.12 Plan Submittal and Filing
A complete set of right of way plans includes a title sheet, typical section sheet(s), finished plan sheet(s), and any additional sheets needed to fully define and detail the required right of way, including easements, for the improvement. These plans must show the project’s outermost termini in stations. The limits of right of way acquisition, also shown in stations, must fall within the project’s beginning and ending termini. No design work should occur on new right of way outside the project termini. The District Engineer, as designated by the Chief Engineer (see Commission action of November 5,1993), or Assistant District Engineer (see Commission Policy - Execution of Documents Effective November 2, 2018) is responsible for approving the right of way plans. Approval of right of way plans is indicated by the District Engineer's signature and seal on the title sheet. The District Engineer's signature and seal are only required on the title sheet. When a consultant designs the plans, the title sheet is signed and sealed by a representative of the firm and the District Engineer. Right of way plans are only considered approved once the District Engineer signs and seals the title sheet.
Approved right of way plans are submitted to the Design Division by email that includes the letter of approval signed by the District Engineer. The email must contain the plans attached as Adobe Acrobat files (pdf.'s) or indicate the location of the electronic plans.
Details of the process to save files in electronic format are available. The electronic use and storage of right of way plans documents the history of acquisition and allows staff to access approved plans as needed.
Additionally, the specific role of the Transportation Project Manager in obtaining authority to acquire right of way on a project is found in EPG 236.3.4 Right of Way Acquisition Authority and Project Funding.
The project manager should also ensure that the easement needs of utilities affected by the proposed improvement have been addressed prior to submission of the approved right of way plans to the Design Division (see EPG 643.2.1.5 Right of Way).
Additionally, the project manager is responsible for providing the results of the DGN Merger tool to the district’s Right of Way Manager. The DGN Merger tool should be run on the approved right of way plans and will provide the Right of Way Section polygons defining the shape of the right of way parcels to be purchased. Along with the file containing the polygons, the appropriate scale factor will also be provided. If any changes to the right of way plans occur after the tool’s information is provided to the Right of Way Manager, the project manager is responsible for having the DGN Merger tool run against the modified right of way plans and will provide the resulting file to the District Right of Way Manager. More information can be found at How to use the DGN Merger Tool.