107.18 Employee Use of Vehicles

MoDOT furnishes cars, pickups and carryalls for use of the Resident Engineer and the Resident Engineer's staff.

General Services is responsible for procuring and maintaining automotive equipment operated by MoDOT. Periodic inspections of all equipment is made by the district chief mechanic’s staff. Keep vehicles reasonably clean and properly serviced. Servicing of equipment is the responsibility of the Resident Engineer the equipment is assigned to and should be done at the intervals established by lubrication charts furnished by General Services.

Check with your District Construction and Materials Engineer for advice on where to have equipment serviced.

In rare cases it may be necessary for MoDOT employees to use personal cars on a limited basis in connection with their employment. Such use will be reimbursed when authorized in accordance the Financial Policy & Procedure Manual.

Do not operate vehicles in excess of speed regulations. As a MoDOT employee you are a member of an organization dedicated to driver safety. Always operate MoDOT vehicles in a manner reflecting courtesy, safety and respect for law.

Unauthorized use of MoDOT vehicles may subject the employee to discharge or suspension. Any employee who damages a vehicle while using it for unauthorized purposes may be required to pay for the damages.

The Missouri Highways and Transportation Commission is self-insured to provide fleet vehicle liability coverage to protect department employees during the authorized use of vehicles owned, used, or hired by the department in carrying out MoDOT operations. Uniform procedures have been established for the reporting and processing of all fleet vehicle liability claims in order to assure a practical program of cost control. These procedures are included in the Risk Management Manual. The District Construction and Materials Engineer and each Resident Engineer has been provided a copy of this manual for the use of all MoDOT employees.

Accident Report

An employee must report immediately any accident in which any vehicle or unit used, by the department are involved. The employee's supervisor will notify the district safety officer of the incident. The vehicle accident report form is available to MoDOT employees on the Risk Management web page. Form RM-4 is to be completed immediately for all accidents and submitted to the district safety officer, also. This Form RM-4 and the driver's narrative is to be clear, concise, accurate, and legible; typed if possible. Vehicle Accident Instruction Form RM-5 is placed in all motorized equipment for use by employees who are involved in an accident.