107.19 Project Office Upkeep
The general appearance in and around the project office and adjacent area must be maintained in a neat, clean and orderly condition which in turn reflects MoDOT to the public.
Survey instruments, field notebooks and completed portions of final plans shall be stored or filed so that fire or theft hazard is at a minimum. Keep all field books in a fireproof case when they are not in use.
Office rental statements are handled by commercial invoice. The statement must be either on the landlord's letterhead or must contain the affidavits shown on "Statement Form" in Figure 107.19, below. Office rental statements and utility bills are to be processed according to Business and Benefits instructions in the Financial Policies and Procedures Manual. If possible, the office should be rented with utilities furnished so that the number of bills will be reduced and the total cost per month will be known in advance.
Due to the sensitive and legal nature of documents mailed to the project office by contractors or from within the department, the project office shall have its own mailing address separate from any other MoDOT business unit.
