Difference between revisions of "LPA:136.12 Figures, Glossary and Other Useful Links"

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==136.12.1 Figures==
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<center>
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{| border="1" class="wikitable" style="margin: 1em auto 1em auto" style="text-align:center"
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|-
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!  Colspan="2" style="background:#BEBEBE"|[[136.1 Introduction|EPG 136.1 Introduction]]
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|-
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! style="background:#F5F5F7" | New Figure No. !! style="background:#F5F5F7" | Figure Title
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10_Project_Flowchart_for_Local_Federal-Aid_Projects.pdf 136.1] || align="left" | Project Flowchart for Local Federal-Aid Projects
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.1_LPA_Planning_Process_Chart.pdf 136.1.1] || align="left" | LPA Planning Process Chart
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.2_MoDOT_Programming_Process_Chart.pdf  136.1.2] || align="left" | MoDOT Programming Process Chart
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.3_Right_of_Way_Process_Chart.pdf 136.1.3] || align="left" | Right of Way Process
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.4_Preliminary_Plan_Process_Chart.pdf 136.1.4] || align="left" | Preliminary Plans Process
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.5_Plans_Specifications_and_Estimate_Process_Chart.pdf 136.1.5] || align="left" | Final Plans Specifications & Estimate Process
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.6_Letting_Plans_and_Contract_Proposal_Process_Chart.pdf 136.1.6] || align="left" | Letting Plans & Contract Proposal Process
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.7_Construction_Bidding_and_Contract_Process_Chart.pdf 136.1.7] || align="left" | Construction Process
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.8_LPA_MoDOT_Agreement_Process_Chart.pdf 136.1.8] || align="left" | LPA MoDOT Agreement Process Chart
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|-
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| [https://epg.modot.org/forms/general_files/DE/RW-LPA/136.1.10.9_Engineering_Services_Contract_Process_Chart.pdf 136.1.9] || align="left" | Engineering Services Contract Process Chart
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|-
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! Colspan="2" style="background:#BEBEBE" | [[136.3 Federal Aid Basics | EPG 136.3 Federal Aid Basics]]
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|-
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! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|[[media:136.3.1 Sept 2017.doc|136.3.1]] ||align="left" |Programming Data Form
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|-
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|[[media:136.3.4.pdf|136.3.4]] ||align="left" |Non-State Bridge Soft Match Credit Program Documentation Checklist
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|-
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|[[media:136.3.16.doc|136.3.16]] ||align="left" |Sample Ordinance
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|-
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|[[media:136.3.17 May 2012.doc|136.3.17]] ||align="left" |Work by Local Forces Proposal
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|-
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| [[media:136.3.18 2014.xls|136.3.18]] ||align="left" |<div id="Construction Reimbursement Form
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"></div>Construction Reimbursement Form
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|-
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|[[media:Fig.136.3.19 Sept 2019.pdf|136.3.19]]||align="left" | Current BEAP Consultant List
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|-
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|[[media:Fig.136.3.20 2021.docx|136.3.20]]||align="left" | BEAP Project Tracking Form
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|-
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|[[media:Fig.136.3.24 2021.docx|136.3.24||align="left" | TEAP Program Application]]
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|-
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|[[media:Fig.136.3.25.xls|136.3.25||align="left" | TEAP Consultant MOU]]
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|-
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|[[media:Fig.136.3.26.xls|136.3.26||align="left" | TEAP Project Invoice Form]]
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|-
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|[[media:Fig.136.3.27.pdf|136.3.27||align="left" | Example of a Soft Match Credit Transfer Request]]
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|-
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!  Colspan="2" style="background:#BEBEBE"|[[136.4 Consultant Selection and Consultant Contract Management|EPG 136.4 Consultant Selection and Consultant Contract Management]]
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|-
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! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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| [[media:Fig. 136.4.1 May 2016.docx|136.4.1]] ||align="left" |Engineering Services Contract
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|-
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| [[media:Fig._136.4.2_2022.doc|136.4.2]] ||align="left" |Consultant Selection Criteria
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|-
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|[[media:134.3.2 2021.pdf|136.4.3/134.3.2]]|| align="left" |Allowable Profit Curve as a % of Direct Salary Costs
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|-
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|[[media:Fig. 136.4.4.doc|136.4.4]]|| align="left" |Supplemental Agreement to Engineering Services contract
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|-
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|[[media:136.4.5.doc|136.4.5]] ||align="left" |Consultant Performance Appraisal Form
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|-
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| [[media:136.4.6.docx|136.4.6]] ||align="left" |Common Unallowable Costs
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|-
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|[[media:136.4.7 2019.docx|136.4.7]] ||align="left" |Sample Solicitation & Sample Scope of Services
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|-
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|[[media:136.4.9 Sept 2013.doc|136.4.9]] ||align="left" |Local Sponsor ESC Sample Cover Letter
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|-
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|[[media:136.4.10_2022_LPA_Invoice.xlsx|136.4.10]] ||align="left" |LPA Consultant Services Invoice
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|-
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|[[media:136 4 11 rev05012023.docx|136.4.11]] ||align="left" |Consultant Selection & ESC Submittal Checklist
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|-
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|[[media:Fig. 136.4.12.pdf|136.4.12]] ||align="left" |QBS Process Flowchart
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|-
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|[[media:136.4.13.doc|136.4.13]] ||align="left" |Consultant Services Q&A
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|-
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|[[media:136 4 14 05012023.doc|136.4.14]] ||align="left" |Checklist for reviewing Consultant Contracts
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|-
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|[[media:136.4.15 2014.doc|136.4.15]] ||align="left" |Conflict of Interest Disclosure Form
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|-
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|[[media:136.4.16.pdf|136.4.16]] ||align="left" |Overhead Schedule Example
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|-
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|[[media:136.4.17 Dec 2012.xlsx|136.4.17]] ||align="left" |Engineering Services Invoice EXAMPLE
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|-
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|[[media:136.4.18 Sept 5, 2012.docx|136.4.18]] ||align="left" |Checklist for Engineering Services Invoice
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|-
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|[[media:136.4.19.docx|136.4.19]] ||align="left" |LPA On-Call Consultant Evaluation
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|-
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| [https://epg.modot.org/forms/general_files/ECR/Estimated_Breakdown_Of_Work_for_LPA-DBE_Goal_for_LPA_Engineering_Contracts.xlsx 136.4.20] || align="left" | Estimated Breakdown of Work on Engineering Consultant Contracts
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|-
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!  Colspan="2" style="background:#BEBEBE"|[[136.5 Non-Infrastructure|EPG 136.5 Non-Infrastructure]]
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|-
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! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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| [[media:136.5.1.xls|136.5.1]]|| align="left" |Services Provided Worksheet
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|-
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| [[media:136.5.2.xls|136.5.2]]|| align="left" |Materials Worksheet
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|-
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| [[media:136.5.3.xls|136.5.3]]|| align="left" |Equipment Usage Worksheet
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|-
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| [[media:136.5.4 2013.doc|136.5.4]] || align="left" |Non-Infrastructure Obligation Request Form
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|-
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|[[media:136.5.5.doc|136.5.5]]||align="left" |LPA Request for Environmental Services - Non-Infrastructure
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|-
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!  Colspan="2" style="background:#BEBEBE"|[[136.6 Environmental and Cultural Requirements|EPG 136.6 Environmental and Cultural Requirements]]
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|-
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! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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| [[media:136.6.1.docx|136.6.1]] ||align="left" |Project Review Process flowchart
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|-
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| [[media:136.6.2.docx|136.6.2]]|| align="left" |Key Environmental/Cultural Resources Compliance Milestones
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|-
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| [[media:136.6.3 Jan 18 2019.docx|136.6.3]]|| align="left" |Environmental/Cultural Resources Compliance Checklist
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|-
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| -  || align="left"| [https://www6.modot.mo.gov/RERProject/Pages/Login.aspx?ReturnUrl=%2fRERProject%2f LPA Request for Environmental Review]
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|-
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|[[media:136.6.4_instructions_4-11-2023.pdf|136.6.4]] ||align="left" | How to Complete the Request for Environmental Review
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|-
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|[[media:136.6.5.pdf|136.6.5]]||align="left" | Instructions for Preparing Categorical Exclusion Determination
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|-
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| [[media:136.6.6 2021.pdf|136.6.6]]|| align="left" |Generalized flowchart of the Section 106 Process for Local Public Agencies
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|-
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| [[media:136.6.7 2017.docx|136.6.7]] ||align="left" |Memorandum of Agreement for Migration of Adverse Effects
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|-
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| [[media:136.6.8 2013.doc|136.6.8]]||align="left" | LPA Section 4(f) Compliance Worksheet for Public Lands
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|-
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| [[media:136.6.9.doc|136.6.9]]|| align="left" |Content of a Section 4(f) Evaluation
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|-
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| [[media:136.6.10.doc|136.6.10]] ||align="left" |Diagram of Typical Floodplain
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|-
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| [http://sema.dps.mo.gov/programs/floodplain/documents/floodplain-develoment-permit.pdf 136.6.11]|| align="left" |LPA Floodplain Development Permit
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|-
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| [http://sema.dps.mo.gov/programs/floodplain/documents/no-rise-certification.pdf 136.6.12]|| align="left" |Engineering “No-Rise” Certificate
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|-
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| [[media:136.6.13.doc|136.6.13]] ||align="left" |Procedures for “No-Rise” Certification for Proposed Development
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|-
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| [[media:136.6.14.docx|136.6.14]] ||align="left"  width=500px|Procedures for Environmental Clearance of Borrow Sites and Other Disturbed Areas Outside Right of Way
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|-
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|[[media:136.6.15.docx|136.6.15]] ||align="left"  width=500px| Example e106 Form
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|-
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|[[media:136.6.16 2018.pdf|136.6.16]] ||align="left"  width=500px|LPA Project Environmental Checklist
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|-
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|[[media:136.6.17.docx|136.6.17]] ||align="left"  width=500px|Sample LPA Transmittal of MOA Letter
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|-
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|[[media:Fig. 136.6.18.pdf|136.6.18]] ||align="left"  width=500px|Threatened and Endangered Species Federal Aid Transportation Submittal Checklist
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|-
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|[[media:Fig. 136.6.19.pdf|136.6.19]]||align="left"  width=500px| August 2018 MoDOT USFWS Threatened and Endangered Species Habitats
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|-
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! colspan="2" style="background:#F5F5F7"|Other Figures and Information for EPG 136.6
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|-
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|colspan="2" align="center"|[http://www.achp.gov/archguide.html Advisory Council “Model MOA”]
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|colspan="2" align="center"|[https://epg.modot.org/forms/DE-Env&Cultural/Categorial%20Exclusion%20Form.dot Categorical Exclusion Determination]
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|-
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|colspan="2" align="center"|[http://dnr.mo.gov/forms/780-1718_inst.pdf Instructions for Completing the SHPO 106 Survey Memo]
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|-
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|colspan="2" align="center"|[[Media:127.11 Form AD 1006.DOC|Farmland Conversion Impact Rating]]
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|-
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|colspan="2" align="center"|[http://www.usace.army.mil/CECW/Documents/cecwo/reg/nwp/nwp2007_gen_conditions_def.pdf Nationwide 404 Permit for Minor Road Crossings (NWP 14 Linear Transportation Projects)]
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|-
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|colspan="2" align="center"|[http://www.dnr.mo.gov/forms/780-1718.pdf State Historic Preservation Office’s Section 106 Survey Form]
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|-
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|colspan="2" align="center"|[http://www.dnr.mo.gov/forms/780-1027-f.pdf State Historic Preservation Office’s Section 106 Project Information Form]
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|-
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!  Colspan="2" style="background:#BEBEBE"|[[136.7 Design|EPG 136.7 Design]]
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|-
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! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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| 136.7.1|| align="left" |Dimensional Accuracy
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|-
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| 136.7.2||align="left" | Utility Depth and Encasement Requirements
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|-
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| [[media:136.7.3.xls|136.7.3]]|| align="left" |Blank Structure Inventory and Appraisal Sheet
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|-
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| [[media:136.7.4.xls|136.7.4]]|| align="left" |LFD Load Rating Summary Sheet
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|-
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| [[media:136.7.5.xls|136.7.5]]|| align="left" |LRFR Load Rating Summary Sheet
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|-
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| [[media:136.7.6.doc|136.7.6]]||align="left" | Example Notice of Public Hearing
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|-
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| [[media:136.7.7.docx|136.7.7]]||align="left" | Safety Requirements JSP
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|-
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| [[media:136.7.8.doc|136.7.8]] ||align="left" |Utilities Scoping Checklist
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|-
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!  Colspan="2" style="background:#BEBEBE"|[[136.8 Local Public Agency Land Acquisition|EPG 136.8 Local Public Agency Land Acquisition]]
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|-
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! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Request%20for%20RW%20Acquisition%20Authority%20136.8.1.docx 136.8.1]||align="left" | Acquisition Authority Request
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Adj%20of%20Value%20or%20Just%20Compensation%20Form%20136.8.2.docx 136.8.2]||align="left" | Adjustment of Value or Just Compensation
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Administrative%20Settlement%20Justification%20Form%20136.8.3.docx 136.8.3]||align="left" | Administrative Settlement Justification
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Appraisal%20Monitor%20Checklist%20Form%20136.8.4.docx 136.8.4]||align="left" | Appraisal Monitor Checklist
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Appraisal%20Review%20Form%20136.8.5.docx 136.8.5]||align="left" | Appraisal Review
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Assumptions%20and%20Limiting%20Conditions%20Form%20136.8.6.docx 136.8.6]||align="left" | Assumptions and Limiting Conditions
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Certificate%20of%20Appraiser%20Form%20136.8.7.docx 136.8.7]||align="left" | Certificate of Appraiser
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Clearance%20Certification%20Statement%20Form%20136.8.8.docx 136.8.8]||align="left" | Clearance Certification Statement
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|-
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| [[media:136.8.8a.docx|136.8.8a]]||align="left" |Right of Way Required - Personal Property Moved - Occupied Improvements Acquired
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Comparable%20Lease%20Form%20136.8.9.docx 136.8.9]||align="left" | Comparable Lease
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Donation%20in%20Exchange%20for%20Construction%20Features%20Letter%20Form%20136.8.10.docx 136.8.10]||align="left" | Donation in Exchange for Construction Features Letter
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Final%20Vacancy%20Notice%20for%20Relocation%20Form%20136.8.11.docx 136.8.11]||align="left" | Final Vacancy Notice for Relocation
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Legal%20Justification%20for%20Settlement%20Form%20136.8.12.docx 136.8.12]||align="left" | Legal Justification for Settlement
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Legal%20Trial%20Report%20136.8.13.docx 136.8.13]||align="left" | Legal Trial Report
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/LPA%20Negotiator%20Services%20Agreement%20Form%20136.8.14.docx 136.8.14]||align="left" | LPA Negotiator Services Agreement
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|-
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|[https://epg.modot.org/forms/RW/LPA%20Links/LPA%20Prorata.docx 136.8.7.1.11] ||align="left"| Local Public Agency Prorata Real Estate Tax Claim
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|-
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| - ||align="left" |[[media:236 RW Leaflet.doc|LPA Right of Way Acquisition Brochure]]
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|-
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| [https://epg.modot.org/forms/RW/LPA%20Links/Negotiator's%20Report%20Form%20136.8.15.docx 136.8.15]||align="left" | Negotiator’s Report
 
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|-
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|'''Printable Version of EPG 136 LPA Policy'''
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| [https://epg.modot.org/forms/RW/LPA%20Links/Nonresidential%20Sale%20Form%20136.8.16.docx  136.8.16] ||align="left" |Nonresidential Sale
 
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|-
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|[[media:136 Local Public Agency Mar 22 2011b.doc|Local Public Agency Policy]]
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| [https://epg.modot.org/forms/RW/LPA%20Links/Parcel%20File%20Checklist%20Form%20136.8.17.docx  136.8.17]||align="left" | Parcel File Checklist
 
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|-
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|align="left"|EPG 136 LPA Policy presents the very latest LPA information and this Word file may be helpful for those wanting to easily print the LPA information.
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| [https://epg.modot.org/forms/RW/LPA%20Links/Plan%20Review%20Checklist%20Form%20136.8.18.docx 136.8.18]||align="left" | Plan Review Checklist
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|}
 
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Please use the [http://www3.modot.mo.gov/FEDAID.nsf/LPA?OpenForm LPA Manual Change Request Form] to request manual changes throughout the year or the [http://www3.modot.mo.gov/FEDAID.nsf/Comments?OpenForm Revisions Comments Form] to make comments on proposed revisions. 
 
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===136.14.1 Local Programs===
 
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Local Programs provides federal funding to cities and counties for their transportation improvements. Please refer to [[:Category:136 Local Public Agency (LPA) Policy|EPG 136 Local Public Agency Policy]] for guidance to utilize federal funding made available to local agencies through the programs listed below. 
 
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[[image:616.16.1 MoDOT districts.gif|right|320px|thumb|<center>'''MoDOT districts'''</center>|
 
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{| align="center"
 
 
|-
 
|-
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!colspan="2"|<center>'''Transportation Enhancements'''</center>
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| [https://epg.modot.org/forms/RW/LPA%20Links/Privately%20Donated%20Land%20as%20Credit%20to%20Matching%20Share%20of%20Project%20Costs%20Form%20136.8.19.docx 136.8.19]||align="left" | Privately Donated Land as Credit for Match
 
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|-
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!align="center"|[[media:136.14 D1 Transportation Enhancements 2010.doc|District 1, St. Joseph]] !!align="center"|[http://www.modot.mo.gov/business/manuals/documents/D2Guide.pdf District 2, Macon]
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| [https://epg.modot.org/forms/RW/LPA%20Links/Project%20Acquisition%20Monitor%20Checklist%20Form%20136.8.20.docx 136.8.20]||align="left" | Project Acquisition Monitor Checklist
 
|-
 
|-
−
!align="center"|[[media:136.14 D3 Transportation Enhancements 2010.doc|District 3, Hannibal]] !!align="center"|[http://www.modot.mo.gov/business/manuals/documents/D4Guide.pdf District 4, Lee's Summit]
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| [https://epg.modot.org/forms/RW/LPA%20Links/Proposal%20for%20Appraisal%20Work%20Form%20136.8.21.docx 136.8.21]||align="left" | Proposal for Appraisal Work
 
|-
 
|-
−
!align="center"|[http://www.modot.mo.gov/business/manuals/documents/D5Guide.pdf District 5, Jefferson City] !!align="center"|[http://www.modot.mo.gov/business/manuals/documents/D6Guide.pdf District 6, Chesterfield]
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| [https://epg.modot.org/forms/RW/LPA%20Links/Relocation%20Monitor%20Checklist%20Form%20136.8.22.docx 136.8.22]||align="left" | Relocation Monitor Checklist
 
|-
 
|-
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!align="center"|[http://www.modot.mo.gov/business/manuals/documents/D7Guide.pdf District 7, Joplin] !!align="center"|[http://www.modot.mo.gov/business/manuals/documents/D8Guide.pdf District 8, Springfield]
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| [https://epg.modot.org/forms/RW/LPA%20Links/Residential%20Sale%20Form%20136.8.23.docx 136.8.23]||align="left" | Residential Sale
 
|-
 
|-
−
!align="center"|[http://www.modot.mo.gov/business/manuals/documents/D9Guide.pdf District 9, Willow Springs] !! align="center"|[http://www.modot.mo.gov/business/manuals/documents/D10Guide.pdf District 10, Sikeston]
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| [https://epg.modot.org/forms/RW/LPA%20Links/Review%20Appraiser%20Contract%20Form%20136.8.24.docx 136.8.24]||align="left" | Review Appraiser Contract
 
|-
 
|-
−
|A [http://www.modot.org/bolderfiveyeardirection/documents/New-District-Map.pdf new map of MoDOT districts] is available. More detailed info about district Transportation Enhancements within these new district boundaries will be available later.||[[image:102 map.jpg|160px]]
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|[https://epg.modot.org/forms/RW/LPA%20Links/Right%20of%20Way%20Acquisition%20Schedule%20Form%20136.8.2.2.docx 136.8.2.2]||align="left"| Right of Way Acquisition Schedule
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|}]]
 
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====136.14.1.1 Transportation Enhancements (TE)====
 
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{|style="padding: 0.3em; margin-right:7px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="135px" align="left"  
 
 
|-
 
|-
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|[[media:134.14.1.1.doc|'''Transportation Enhancements District Contacts''']]
+
|[https://epg.modot.org/forms/RW/LPA%20Links/Right%20of%20Way%20Acquisition%20Scehdule%20Instructions%20Form%20136.8.2.2.A.docx 136.8.2.2.A]||align="left"| Right of Way Acquisition Schedule Instructions
−
|}
 
−
This program provides funding through a competitive selection process for transportation related activities other than routine highway and bridge construction.  For program details and project examples, click on the desired district, listed to the right, to access the TE Guide. 
 
−
 
 
−
====136.14.1.2 Off-System Bridge Replacement and Rehabilitation (BRO)====
 
−
 
 
−
This program provides funding to counties for replacement or rehabilitation of deficient bridges.
 
−
 
 
−
====136.14.1.3 On-System Bridge Replacement and Rehabilitation (BRM)====
 
−
 
 
−
This program provides funding through a competitive selection process for replacement or rehabilitation of deficient bridges.  
 
−
 
 
−
====136.14.1.4 Congestion Mitigation and Air Quality (CMAQ)====
 
−
 
 
−
This program provides funding for projects that improve air quality within Environmental Protection Agency designated areas.  
 
−
 
 
−
====136.14.1.5 Surface Transportation Program (STP)====
 
−
 
 
−
'''Large Urban'''
 
−
 
 
−
This program provides funding for transportation facilities within the Transportation Management Areas of Kansas City, Springfield and St. Louis.
 
−
 
 
−
'''Small Urban'''
 
−
 
 
−
This program provides funding for transportation facilities within urban areas with an urban cluster population greater than 5,000.
 
−
 
 
−
===136.14.2 MoDOT District and Central Office Information===
 
−
{|style="padding: 0.3em; margin-right:5px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="470px" align="center"  
 
 
|-
 
|-
−
!align="center"|[http://www.modot.mo.gov/northwest/ District 1] !!align="center"|[http://www.modot.mo.gov/northcentral/ District 2]!!align="center"|[http://www.modot.mo.gov/northeast/ District 3] !!align="center"|[http://www.modot.mo.gov/kansascity/ District 4]
+
| - ||align="left" |[https://epg.modot.org/forms/RW/Chapter%206_Appraisal%20and%20Appraisal%20Review/Roster%20of%20Approved%20Contract%20Appraisers.pdf Roster of Approved Contract Appraisers]
 
|-
 
|-
−
|align="center"|St. Joseph ||align="center"| Macon ||align="center"|Hannibal ||align="center"| Lee’s Summit
+
| - ||align="left" |[https://epg.modot.org/forms/RW/Chapter%207_Negotiation/Roster%20of%20Approved%20Contract%20Negotiators.pdf Roster of Approved Contract Negotiators]
 
|-
 
|-
−
!align="center"|[http://www.modot.mo.gov/central/ District 5] !!align="center"|[http://www.modot.mo.gov/stlouis/ District 6]!!align="center"|[http://www.modot.mo.gov/southwest/ District 7] !!align="center"|[http://www.modot.mo.gov/springfield/ District 8]
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Sample%20Donation%20Letter%20and%20Waiver%20of%20Appraisal%20Form%20136.8.25.docx 136.8.25]||align="left" | Sample Donation Letter & Waiver of Appraisal
 
|-
 
|-
−
|align="center"|Jefferson City|| align="center"|Chesterfield||align="center"|Joplin ||align="center"|Springfield
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Sample%20Letter%20Offer%20Pyment%20Estimate%20Form%20136.8.26.docx 136.8.26]||align="left" | Sample Letter  Offer – Pay Estimate
 
|-
 
|-
−
!colspan="2" align="center"|[http://www.modot.mo.gov/southcentral/ District 9] !!colspan="2" align="center"|[http://www.modot.mo.gov/southeast/ District 10]
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Sample%20Letter%20Offer%20Value%20Finding%20or%20Standard%20Formt%20Appraisal%20Form%20136.8.27.docx 136.8.27]||align="left" | Sample Letter Offer – Value Finding
 
|-
 
|-
−
|colspan="2" align="center"|Willow Springs||colspan="2" align="center"| Sikeston
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Scope%20of%20Assignment%20Form%20136.8.28.docx  136.8.28]||align="left" | Scope of Assignment
 
|-
 
|-
−
!align="center" colspan="4"|Central Office
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Standard%20Appraisal%20Format%20Form%20136.8.29.docx  136.8.29]||align="left" | Standard Appraisal  Format
 
|-
 
|-
−
|colspan="4" align="center"|MoDOT – Resource Management (RM)
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Summary%20of%20HB%201944%20Form%20136.8.30.docx 136.8.30]||align="left" | Summary of HB 1944
 
|-
 
|-
−
|colspan="4" align="center"|P.O. Box 270
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Summary%20Value%20of%20Tenant%20Interests%20Form%20136.8.31.docx 136.8.31] ||align="left" |Summary Value of Tenant Interests
 
|-
 
|-
−
|colspan="4" align="center"|Jefferson City, MO 65102
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Uniform%20Residential%20Appraisal%20Report%20Form%20136.8.32.docx 136.8.32]||align="left" | Uniform Residential Appraisal Report
 
|-
 
|-
−
|colspan="4" align="center"|(573) 526-8106, Fax: (573) 526-2819
+
| [https://epg.modot.org/forms/RW/LPA%20Links/Value%20Finding%20Appraisal%20Format%20Form%20136.8.33.docx 136.8.33]||align="left" | Value Finding Appraisal Format
 
|-
 
|-
−
!colspan="4" align="center"|<sup>__________________</sup>
+
| [https://epg.modot.org/forms/general_files/DE/RW-LPA/Waiver_Valuation_Payment_Estimate_Form_136.8.34.docx 136.8.34] || align="left" | Waiver Valuation
 
|-
 
|-
−
!colspan="4" align="center"|[http://www.modot.mo.gov/plansandprojects/long-range_plan/ListofMissouriMPOs.htm METROPOLITAN PLANNING ORGANIZATIONS]
+
| [https://epg.modot.org/forms/RW/LPA%20Links/60%20Day%20Notice%20of%20Owners%20Rights%20Form%20136.8.35.docx 136.8.35]||align="left" | 60-Day Notice of Owners Rights
 +
|-
 +
!  Colspan="2" style="background:#BEBEBE"|[[136.9 Plans, Specs and Estimates (PSE)|EPG 136.9 Plans, Specs and Estimates (PSE)]]
 
|-
 
|-
−
!colspan="4" align="center"|<sup>__________________</sup>
+
! style="background:#F5F5F7" | New Figure No. !! style="background:#F5F5F7" | Figure Title
 
|-
 
|-
−
!colspan="4" align="center"|OTHER REGULATORY AGENCIES
+
| [https://epg.modot.org/forms/general_files/DE/RW-LPA/LPA_Final_PS&E_Submittal_Checklist.xlsx 136.9.1] || align="left" | Final PS&E Submittal Checklist
 
|-
 
|-
−
!colspan="2" align="center"|State Historic Preservation Office!!colspan="2" align="center"|Charles Scott
+
| [[media:136.9.2.doc|136.9.2]] || align="left" | Subcontractor Certification Regarding Affirmative Action
 
|-
 
|-
−
|colspan="2"| MO Dept. of Natural Resources||colspan="2" | Field Supervisor
+
| [https://epg.modot.org/forms/general_files/DE/RW-LPA/Federal_Project_Bid_Proposal_Boilerplate.docx 136.9.3] || align="left" | Federal Project Bid Proposal Boilerplate
 
|-
 
|-
−
|colspan="2" |P.O. Box 176 ||colspan="2"| Columbia Field Office
+
| [https://epg.modot.org/forms/CM/ADA_Checklist.pdf 136.9.4] || align="left" | ADA Checklist (PDF version) (Rev. June 15, 2022)
 
|-
 
|-
−
|colspan="2" |Jefferson City, MO 65102 ||colspan="2"| U.S. Fish and Wildlife Service
+
| [https://epg.modot.org/forms/CM/ADA_Checklist.docx 136.9.4] || align="left" | ADA Checklist (MS Word version) (Rev. June 15, 2022)
 
|-
 
|-
−
|colspan="2" |Phone (573) 751-2479 ||colspan="2" |101 Park DeVille Drive, Suite A
+
| [[media:136.9.5 2020.docx|136.9.5]] || align="left" | LPA Certification of PS&E
 
|-
 
|-
−
|colspan="2"| ||colspan="2"|Columbia, MO 65203-0007
+
| [[media:136.9.6.docx|136.9.6]] || align="left" | Utility Status Letter
 
|-
 
|-
−
|colspan="2"| ||colspan="2"|Phone (573) 234-2132
+
| [http://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf 136.9.7] || align="left" | FHWA 1273
 
|-
 
|-
−
!align="center" colspan="2"|Policy and Coordination Division!!align="center" colspan="2"|Kevin Ward
+
| [[media:136.9.8 2022.docx|136.9.8]] || align="left" | DBE Provisions
 
|-
 
|-
−
|colspan="2"|MO Dept. of Conservation ||colspan="2"|Federal Highway Administration
+
| [[media:Fig. 136.9.9 2020.docx | 136.9.9]] || align="left" | DBE Submittal Forms
 
|-
 
|-
−
|colspan="2"|P.O. Box 180 ||colspan="2"|3220 W. Edgewood, Suite H
+
| [[media:136.9.10.pdf|136.9.10]] || align="left" | Example Itemized Bid Form
 
|-
 
|-
−
|colspan="2"|Jefferson City, MO 65102-0180||colspan="2"| Jefferson City, MO 65109
+
| [[media:136.9.11.pdf|136.9.11]] || align="left" | Example Estimate (with categories)
 
|-
 
|-
−
|colspan="2"|Phone (573) 751-4115||colspan="2"| Phone (573) 636-7104
+
| [[media:136.9.12 Oct 2012.doc|136.9.12]] || align="left" | ADA Certification
 
|-
 
|-
−
!colspan="4" align="center"|<sup>__________________</sup>
+
! Colspan="2" style="background:#BEBEBE"|[[136.10 Advertisement for Bid and Project Award|EPG 136.10 Advertisement for Bid and Project Award]]
 
|-
 
|-
−
!align="center" colspan="4"|CORPS OF ENGINEER'S OFFICE
+
! style="background:#F5F5F7" | New Figure No. !! style="background:#F5F5F7" | Figure Title
 
|-
 
|-
−
|align="center" colspan="4"|(Contact MoDOT district office if clarification is needed for which Corp Office has jurisdiction)
+
| [https://epg.modot.org/forms/general_files/DE/RW-LPA/Sample_Advertisement.docx 136.10.1] || align="left" | Sample Advertisement
 
|-
 
|-
−
!colspan="2"|Commanding Officer !!colspan="2"|Commanding Officer
+
| [[media:136.10.2_2022.docx | 136.10.2]] || align="left" | Bid Concurrence Checklist
 
|-
 
|-
−
|colspan="2"|Department of the Army ||colspan="2"|U.S. Army Corps of Engineers
+
| [[media:136.10.3.docx |136.10.3]] || align="left" | Sample Contract Agreement
 
|-
 
|-
−
|colspan="2"|Little Rock Dist., Corps of Engineers ||colspan="2"|Kansas City District
+
| [[media:136.10.4.doc |136.10.4]] || align="left" | Sample Contract Bond
 
|-
 
|-
−
|colspan="2"|P.O. Box 867 ||colspan="2"|700 Federal Office Building
+
| [[media:136.10.5.pdf|136.10.5]] || align="left" | Sample Contractor's Acknowledgement
 
|-
 
|-
−
|colspan="2"|Little Rock, AR 72203-0867 ||colspan="2"|601 East 12th Street
+
!  Colspan="2" style="background:#BEBEBE"|[[136.11 Local Public Agency Construction|EPG 136.11 Local Public Agency Construction]]
 
|-
 
|-
−
|colspan="2"|Phone (501) 324-5531|| colspan="2"|Kansas City, MO 64106
+
! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
 
|-
 
|-
−
|colspan="2"| ||colspan="2"|Phone (816) 426-5241
+
| [[media:136.11.1 Nov 2013.doc|136.11.1]]|| align="left" |General Guideline for LPA Preconstruction Conference
 
|-
 
|-
−
!colspan="2"|Commanding Officer !!colspan="2"|Commanding Officer
+
| [[media:136.11.2.xlsx|136.11.2]] ||align="left" |Change Order Form
 
|-
 
|-
−
|colspan="2"|Department of the Army ||colspan="2"|Department of the Army
+
| [[media:136.11.3 2016.pdf|136.11.3]] ||align="left" |Progress Report
 
|-
 
|-
−
|colspan="2"|Rock Island Dist., Corps of Engineers||colspan="2"| Memphis Dist., Corps of Engineers
+
| [[media:136.11.4 2015.doc|136.11.4]]|| align="left" |Request for Approval of Subcontract
 
|-
 
|-
−
|colspan="2"|P.O. Box 2004 ||colspan="2"|167 North Main Street, Room B202
+
| [[media:136.11.5 Dec 2015.xls|136.11.5]]|| align="left" |DBE Subcontract Worksheet
 
|-
 
|-
−
|colspan="2"|Rock Island, IL 61204-2004 ||colspan="2"|Memphis, TN 38103-1894
+
| [[media:136.11.6 Dec 2015.pdf|136.11.6]]|| align="left" |Subcontractor Certification Regarding Affirmative Action
 
|-
 
|-
−
|colspan="2"|Phone (309) 788-6361 ||colspan="2"|Phone (901) 544-3005
+
| [[media:136.11.7.doc|136.11.7]] ||align="left" |Wage Rate Interview (Labor Compliance/EEO)
 
|-
 
|-
−
!colspan="2"|Commanding Officer!!colspan="2"|
+
| [[media:136.11.8.doc|136.11.8]] ||align="left" |Form FHWA-1391
 
|-
 
|-
−
|colspan="2"|U.S. Army Corps of Engineers||colspan="2"|
+
| [[media:136.11.9 2016.docx|136.11.9]]|| align="left" |Contractor DBE Certification
 
|-
 
|-
−
|colspan="2"|St. Louis District||colspan="2"|
+
| [[media:136.11.10.doc|136.11.10]]|| align="left" |Contractor’s Affidavit Regarding Settlement of Claims
 
|-
 
|-
−
|colspan="2"|1222 Spruce Street||colspan="2"|
+
| [[media:136.11.11.doc|136.11.11]]|| align="left" |Affidavit (Compliance with Prevailing Wage Law)
 
|-
 
|-
−
|colspan="2"|St. Louis, MO 63103-2833||colspan="2"|
+
|[[media:136.11.12.doc|136.11.12]]||align="left" | Site Visit Checklist
 
|-
 
|-
−
|colspan="2"|Phone (314) 331-8000||colspan="2"|
+
|[https://epg.modot.org/forms/CM/Job_Site_Bulletin_Board_Checklist_fillable.pdf 136.11.13]||align="left" | Job Bulletin Board Checklist
−
|}
 
−
 
 
−
===136.14.3 Other Helpful Information===
 
−
 
 
−
* [http://www.modot.mo.gov/safety/SafeRoutestoSchool.htm Safe Routes To School (SRTS)]
 
−
 
 
−
* [http://www.modot.mo.gov/scenicbyways/index.htm Scenic Byways]
 
−
 
 
−
* [[236.18 Local Public Agency Land Acquisition|Local Public Agency Land Acquisition]]
 
−
 
 
−
* [http://www.modot.mo.gov/safety/trafficvolumemaps.htm AADT on MoDOT Routes]
 
−
 
 
−
* [http://www.modot.mo.gov/business/contractor_resources/External_Civil_Rights/DBE_program.htm DBE Directory] 
 
−
   
 
−
====136.14.3.1 Commonly Used Forms====
 
−
{|style="padding: 0.3em; margin-left:1px; border:2px solid #a9a9a9; font-size: 95%; background:#f5f5f5" width="420px" align="right"  
 
 
|-
 
|-
−
|align="center"|'''Forms and Information'''
+
|[[media:Fig. 136.11.14 secure.pdf|136.11.14]]||align="left" |Construction Invoice Example 1
 
|-
 
|-
−
|* [[media:136.3.1.1 Programming Data Form (Fig. 3-1-1R).doc|Fig. 136.3.1.1 Programming Data Form]]
+
|[[media:Fig. 136.11.15.pdf|136.11.15]]||align="left" |Construction Invoice Example 2
 
|-
 
|-
−
|* [[media:136.3.1 Programming Data for Non-Infrastructure (Fig. 3-1A).doc|Fig. 136.3.1 Programming Data for Non-Infrastructure Form]]
+
|[[media:136.11.18.docx|136.11.18]]||align="left"| LPA Final Inspection Letter
 
|-
 
|-
−
|* [http://epg.modot.mo.gov/forms/DE-Env&Cultural/Categorial%20Exclusion%20Form.dot Fig. 136.4.1 Categorical Exclusion Determination]  
+
|[[media:136.11.19.docx|136.11.19]]||align="left"| LPA Final List of Acceptance Testers
 
|-
 
|-
−
|* [http://www.modot.mo.gov/business/manuals/documents/FIG4-1-A.-2009-usethisone.doc Fig 136.4.1A Instructions for Preparing Categorical Exclusion Determination]
+
|[[media:136.11.20.docx|136.11.20]]||align="left"| LPA DBE Certification Letter
 
|-
 
|-
−
|* [[media:136.4.4 Engineering No Rise.pdf|Fig. 136.4.4 Engineering "No-Rise" Certificate]]
+
|[[media:136.11.21.docx|136.11.21]]||align="left"| LPA Vendor Lien Waiver
 
|-
 
|-
−
|* [[media:136.5.10 Sample Ordinance (Fig. 5-10).doc|Fig. 136.5.10 Sample Ordinance]]
+
|[[media:136.11.22.docx|136.11.22]]||align="left"| LPA Final Acceptance Checklist
 
|-
 
|-
−
|* [[media:136.6.1 Contract (Fig. 6-1) Feb 2011.doc|Fig. 136.6.1  Engineering Services Contract]]  
+
|[[media:136.11.23 2016.pdf|136.11.23]]||align="left"|LPA Semi-Final Inspection Checklist (Form C-236)
 
|-
 
|-
−
|* [[media:136.6.7 Sample Solicitation June 2010.doc|Fig. 136.6.7 Sample Solicitation Form]]
+
| - ||align="left"|[[media:Form C-239 2016.pdf|Final Acceptance Report (Form C-239)]]
 
|-
 
|-
−
|* [[media:136.10.4 Subcontractor Affirm Action (Fig. 10-4).doc|Fig. 136.10.4 Subcontractor Certification Regarding Affirmative Action]]
+
| - ||align="left"|[https://epg.modot.org/forms/CM/CUF_Determination_Form_Contracts_Let_After_03_2021.pdf Commercially Useful Function (CUF) Determination Form]
 
|-
 
|-
−
|* [[media:136.12 Sample Form (Fig. 12-1).xls|Fig. 136.12 Sample Form for Submitting Invoices]]
+
| EPG Article ||align="left" | [[Off-Systems Guide Schedule for Federal-Aid Acceptance Sampling and Testing (FAST)|Off-Systems Guide Schedule for Federal-Aid Acceptance Sampling & Testing (FAST)]]
 
|}
 
|}
 +
</center>
 +
 +
==136.12.2 Glossary==
 +
 +
'''AASHTO:''' American Association of State Hwy & Transportation Officials
 +
 +
'''AADT:''' Annual Average Daily Traffic. (ADT, Average Daily Traffic, is also commonly used.)
 +
 +
'''ACHP:''' Advisory Council on Historic Preservation
 +
 +
'''Agreement:''' The legal document between agencies necessary to administer projects.
  
−
[[media:136.14.2.1 Bridge Inventory Survey Form.xls|Bridge Inventory Survey Form]]
+
'''AISC:''' American Institute of Steel Construction
 +
 
 +
'''Allocation:''' The reservation of federal funds to the local agencies each year.  
 +
 
 +
'''APE:'''  Area of Potential Effects
 +
 
 +
'''AREMA:''' American Railway Engineering and Maintenance-of-Way Association.  
 +
 
 +
'''Authorization:''' Approval by FHWA to incur future costs relative to a project.  
 +
 
 +
'''BMP:'''  Best Management Practive
 +
 
 +
'''BRM:''' On-System Bridge Replacement and Rehabilitation Program.
 +
 
 +
'''BRO:''' Off-System Bridge Replacement and Rehabilitation Program.  
 +
 
 +
'''Brooks Act:''' Consultant contracts for engineering and design related services financed with Federal-Aid highway funds must result from negotiations which utilize [[:Category:134 Engineering Professional Services#134.1 Introduction|qualifications-based selection procedures]]. Qualifications based procedures do not allow for price to be used as a factor in the selection process.
 +
 
 +
'''Categorical Exclusion (CE):''' Projects that are minor enough in nature that they will not require preparation of a formal environmental statement.
 +
 
 +
'''CE:''' Construction Engineering
  
−
[[media:136.14.2.1 DBE Submittal Forms Jan 2011.doc|DBE Submittal Forms]]
+
'''CE2:'''  Categorical Exclusion II
  
−
[[media:136.14.2.1 Disadvantaged Business Enterprise Program Requirements for Local Programs Jan 2011.doc|Disadvantaged Business Enterprise Program Requirements for Local Programs]]
+
'''CERCLIS:'''  Comprehensive Environmental Response, Compensation, and Liability Information System
  
−
[http://www.modot.mo.gov/business/contractor_resources/External_Civil_Rights/jobtraining.htm On the Job Training Manual and Submittal Forms]
+
'''CFR:''' Code of Federal Regulations
  
−
[http://www.fhwa.dot.gov/programadmin/contracts/1273.pdf FHWA Form 1273 Required Contract Provisions] 
+
'''Change Order:''' A supplement to the contract that provides authority to pay for revisions in quantities or authorize changes to design features or specifications.
  
−
[[media:136.14.2.1 Utility Agreement Actual Cost.doc|Utility Agreement - Actual Cost]]
+
'''CMAQ:''' Congestion Mitigation and Air Quality
  
−
[[media:136.14.2.1 Utility Agreement Lump Sum.doc|Utility Agreement - Lump Sum]]
+
'''COE:''' U.S. Army Corps of Engineers
  
−
[[media:136.14.2.1 Notice to Proceed.doc|Notice to Proceed]] 
+
'''Commission:''' Missouri Highway and Transportation Commission.  
  
−
[[media:136.14.2.1 Force Account Record Equipment and Material.doc|Daily Force Account Record-Equipment Rental Account/Materials Account]] 
+
'''Competitive Bidding:''' Construction projects are required to be advertised and awarded to the lowest responsible and responsive bidder through open competitive bidding, unless use of an eligible force account is more cost effective.  
  
−
[[media:136.14.2.1 Force Account Record Labor.doc|Daily Force Account Record-Labor Account]] 
+
'''Construction Engineering (CE):''' Construction inspection engineering
  
−
[[media:136.14.2.1 Force Account Record Cost Summary.doc|Force Account Record - Cost Summary]]  
+
'''Council:''' Advisory Council on Historic Preservation
  
−
[[media:136.14.2.1 Sample Timesheet.xls|Sample Timesheet]]
+
'''County Aid Road Trust (CART) Funding:''' CART Funds are apportioned to counties on the basis of two factors : 1) one-half of the funds are credited to the county based on the ratio that its road mileage bears to the total county road mileage in the unincorporated areas of the state, and 2) one-half is credited to the county based on the ratio that its rural land valuation bears to the rural land valuation of the entire state.
  
−
[[media:136.14.2.1 Construction Safety Program.pdf|Construction Contract Calls for Bid]]
+
'''Credit Bridge:''' Bridge constructed to BRO standards with local funds, 80% of the cost may be applied to a normal federally funded bridge project in lieu of the 20% local match.  
  
−
[[media:136.14.2.1 Awarded Construction Contracts.pdf|Awarded Construction Contracts]]
+
'''Cultural Resources:''' A cultural resource is any archaeological site, building, structure (e.g., bridge), district, or object. A historically significant cultural resource is one that meets certain criteria and is included in, or eligible for inclusion on, the National Register of Historic Places (NRHP) and is termed a historic property or historic resource. Not all cultural resources are historically significant, but potential project impacts to all must be considered.
  
−
[[media:136.14.2.1 Local Project Checklist.pdf|Local Project Checklist]]
+
'''DBA:'''  Decibel Adjusted
  
−
====136.14.3.2 Examples of Completed Forms====
+
'''DBE:''' Disadvantage (or Disadvantaged) Business Enterprise
 
   
 
   
−
[[media:136.14.2.2 Form CE2.doc|Form CE-2 Example]]  
+
'''Debarred:''' Suspended from entering into a contract with the Government
 +
 
 +
'''Deficient Structure:''' A bridge which is either structurally deficient or functionally obsolete.
 +
 
 +
'''DEIS:'''  Draft Environmental Impact Statement
 +
 
 +
'''Design Standards:''' Projects on the National Highway System (NHS) must be designed with AASHTO and/or FHWA approved standards. It is recommended that all projects follow AASHTO guidelines for design and construction.
 +
 
 +
'''DNR:''' Missouri Department of Natural Resources
 +
 
 +
'''DOI:''' U.S. Department of Interior
 +
 
 +
'''Donations:''' “Donations” and “Contributions” are costs incurred for eligible non-federal share project activities that are necessary for the implementation of a project and are  provided by a third party to an LPA without charge. 
 +
 
 +
'''EA:'''  Environmental Assessment
 +
 
 +
'''EEO:''' Equal Employment Opportunity
 +
 
 +
'''EIS:'''  Environmental Impact Statement
 +
 
 +
'''EO:'''  Executive Order
 +
 
 +
'''EPA:''' Environmental Protection Agency
 +
 
 +
'''EPG:'''  [https://epg.modot.org/index.php?title=Main_Page Engineering Policy Guide]
 +
 
 +
'''FEIS:'''  Final Environmental Impact Statement
 +
 
 +
'''FEMA:''' Federal Emergency Management Agency
 +
 
 +
'''FHWA:''' Federal Highway Administration
 +
 
 +
'''FONSI:''' Finding of No Significant Impact
 +
 
 +
'''Force Account Work:''' Work that arises unexpectedly during the construction of a project. The work can be performed by a contractor, a subcontractor or the local agency's forces and the cost is determined by keeping track of the labor forces, equipment, material and associated costs used to complete the unexpected work.
 +
 
 +
'''FPPA:'''  Farmland Protection Policy Act
 +
 
 +
'''Functionally Obsolete:''' A bridge is generally considered functionally obsolete if it is unable to properly accommodate traffic due to poor roadway alignment, waterway, insufficient width, waterway, low structural evaluation, or inadequate clearances. For a more detailed description of the specific criteria used to determine this item, refer to [[:Category:753 Bridge Inspection Rating|EPG 753 Bridge Inspection Rating]] or the appropriate FHWA publication.
 +
 
 +
'''FWS:''' U.S. Fish and Wildlife Service
 +
 
 +
'''HABS:''' Historic American Building Survey
 +
 
 +
'''HAER:''' Historic American Engineering Record
 +
 
 +
'''Hazardous Waste:''' [[127.8 Hazardous and Solid Waste|Hazardous waste]] is a material that could cause harm to people or the environment; it can include solid materials, liquids, and gases. Some examples could be gas station releases, drums or containers of known or unknown material, tanks, old dumps, and e-waste. Any container with unknown contents should be considered hazardous until identified by a qualified person. If there is a question about what might be hazardous, contact the Missouri Department of Natural Resources Environmental Emergency Response Unit at 573-634-2436 for assistance with identification.
 +
 
 +
'''HBP:''' Highway Bridge Program.
 +
 
 +
'''Historic Property:'''  A historic property is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge.  Historic properties typically must be at least 50 years of age or older but exceptionally important properties can be less than 50 years old. 
 +
 
 +
'''Historic Resource:''' A historic resource is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge. Historic resources typically must be at least 50 years of age or older but exceptionally important resources can be less than 50 years old.
 +
 
 +
'''HMGP:'''  Hazard Mitigation Grant Program
 +
 
 +
'''HUD:''' U.S. Department of Housing and Urban Development
 +
 
 +
'''Independent Assurance Test:''' A test performed independently of a job control test and according to the [[:Category:123 Federal-Aid Highway Program#123.3.1 Independent Assurance Samples and Tests (IAS) System Based|guide schedule]].
 +
 
 +
'''In Kind Services:''' Donated labor, equipment or material.
 +
 
 +
'''ISTEA:''' Intermodal Surface Transportation Efficiency Act. Six year Highway Act from October 1, 1991 to September 30, 1997.
 +
 
 +
'''Job Control Test:''' Routine test performed on the site by the local agency or its representative to assure that the project is constructed in compliance with the applicable specifications.
 +
 
 +
'''Keeper:'''  Keeper of the National Register of Historic Places
 +
 
 +
'''LFD:''' Load Factor Design
 +
 
 +
'''Low Water Bridge:''' A bridge having a waterway capacity design less than the 10 year frequency discharge.
 +
 
 +
'''Low Water Crossing:''' Waterway crossing other than a bridge where construction improvements have been made to produce a firm surface for vehicles to travel.
 +
 
 +
'''LPA:''' Local Public Agency
 +
 
 +
'''LRFD:''' Load and Resistance Factor Design
 +
 
 +
'''LRFR:''' Load and Resistance Factor Rating
 +
 
 +
'''LUST:''' Leaking petroleum underground storage tank
 +
 
 +
'''LWCF:''' Land and Water Conservation Fund
 +
 
 +
'''LWCFA:''' Land and Water Conservation Fund Act
 +
 
 +
'''MAP-21:''' Moving Ahead for Progress in the 21<sup>st</sup> Century. Two-year Highway Act from October 1, 2012 to September 30, 2014.
 +
 
 +
'''MDC:''' Missouri Department of Conservation
 +
 
 +
'''MHTC:''' Missouri Highway and Transportation Commission
 +
 
 +
'''MoDOT:''' Missouri Department of Transportation
 +
 
 +
'''MOA:''' Memorandum of Agreement
 +
 
 +
'''Materials Certification:''' Statements provided by the contractor, fabricator, or manufacturer that certain materials comply with the requirements of the contract.
 +
 
 +
'''[http://www.modot.mo.gov/business/standards_and_specs/standardplans.htm Missouri Standard Plans]:''' Construction detail plans available from MoDOT which meet AASHTO design requirements.
 +
 
 +
'''[http://www.modot.mo.gov/business/standards_and_specs/highwayspecs.htm Missouri Standard Specifications for Highway Construction, 2004 Edition]:''' The directions, provisions and requirements for the performance of the work for the quantity, quality and proportion of materials.
 +
 
 +
'''MPO:''' Metropolitan Planning Organizations carry out the transportation planning process for communities with a population greater than 50,000.
 +
 
 +
'''MUTCD:''' ''Manual on Uniform Traffic Control Devices ''
 +
 
 +
'''National Register:''' National Register of Historic Places
 +
 
 +
'''NBI:''' National Bridge Inventory
 +
 
 +
'''NEPA:''' National Environmental Policy Act
 +
 
 +
'''NFIB:''' Nation Flood Insurance Program
 +
 
 +
'''NFIP:''' National Flood Insurance Program
 +
 
 +
'''NHPA:''' National Historic Preservation Act
 +
 
 +
'''NOA:'''  Notice of Availability
 +
 
 +
'''NPDES:''' National Pollutant Discharge Elimination System
 +
 
 +
'''NRCS:'''  Natural Resources Conservation Service
 +
 
 +
'''NRHP:'''  National Register of Historic Places
 +
 
 +
'''NWP:'''  Nationwide Section 404 Permit
 +
 
 +
'''Obligation Limitation:''' Limits the amount of federal funds that may be obligated during a certain time period (also called Obligation Authority and Contract Control).
 +
 
 +
'''Obligation of Funds:''' The formal commitment by FHWA to participate in a share of the project costs.
 +
 
 +
'''Off-System Routes:''' Routes that have a functional classification of rural local, local road or street, or a rural minor collector.
 +
 
 +
'''On-System Routes:''' Routes that have a functional classification of urban collector, rural major collector, rural or urban arterial, or an expressway.
 +
 
 +
'''PA:''' Programmatic Agreement
 +
 
 +
'''PDEIS:'''  Preliminary Draft Environmental Impact Statement
 +
 
 +
'''PE:''' Preliminary Engineering. All engineering work performed by the local agency or their consultant prior to award of contract.
 +
 
 +
'''PEA:''' Preliminary Environmental Assessment
 +
 
 +
'''PFEIS:'''  Preliminary Final Environmental Impact Statement
 +
 
 +
'''PS&E:''' Construction plans, specifications, and quantity estimates.
 +
 
 +
'''Posting:''' Establishment of a maximum weight limit for vehicles using the bridge.
 +
 
 +
'''Pro Rata Share:''' The legal federal share for a project established at the time of project approval. Pro rata share is typically expressed as a percentage of the total participating costs of the project.
 +
 
 +
'''Public Interest Finding:''' Cost effective justification that must be provided to MoDOT by a local agency that is seeking to do a federally funded project with its own forces.
 +
 
 +
'''QBS:''' Qualifications Based Selection
 +
 
 +
'''RCG:''' Recording and Coding Guide for the structure inventory and appraisal of the nations bridges
 +
 
 +
'''Rehabilitation:''' Work required to eliminate the items that cause a bridge to be identified as deficient.
 +
 
 +
'''Reimbursement:''' Payment of federal funds to a local agency.
 +
 
 +
'''RER:'''  Request for Environmental Review
 +
 
 +
'''Responsible Person in Charge:'''
 +
 
 +
'''RFP:''' Request for Proposal
 +
 
 +
'''RFQ:''' Request for Qualifications
 +
 
 +
'''ROD:'''  Record of Decision
 +
 
 +
'''RSMO:'''  Revised Missouri State Statue
 +
 
 +
'''SAFETEA-LU:''' Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users. Five-year Highway Act from October 1, 2004 to September 30, 2009 with two one-year extensions to September 30, 2012.
 +
 
 +
'''Section 106:''' Section 106 of the National Historic Preservation Act of 1966 -  the primary legislation that requires cultural resource investigations.  Any project using federal funds or needing federal permits must comply with the Section 106 requirements.  The Section 106 process consists of three primary stages, with the outcome of each stage determining whether the activities of the next stage are necessary (36 CFR Part 800)
 +
 
 +
'''Section 401:''' Water Quality Certification
 +
 
 +
'''Section 404/Wetlands:''' A project may involve activities in an area that contains wetland or waters of the United States and may require a Section 404 permit from the U.S. Army Corps of Engineers.  It is a violation of federal law to place fill in waters of the U.S. or wetlands without the necessary permits. 
 +
 
 +
'''Section 4(f):''' Section 4(f) of the Department of Transportation Act of 1966 – provides protection for public parks and recreation areas, wildlife and waterfowl refuges and significant historic sites on publicly owned land.  It requires demonstrating that there is no feasible and prudent alternative to the use of the property and that all is possible planning has been done to minimize harm to the property. 
 +
 
 +
'''Section 6(f) of the Land and Water Conservation Fund:''' A project that has potential involvement with parks or other public lands which may have been purchased or improved using funds from the Land and Water Conservation Fund (LWCF).
 +
 
 +
'''S.E.M.A.:''' The State Emergency Management Agency has responsibility for coordinating state agencies' response to disasters.
 +
 
 +
'''SHPO:''' State Historic Preservation Officer
 +
 
 +
'''SI&A:''' Structure Inventory and Appraisal Sheet
 +
 
 +
'''SIP:''' State Implementation Plan
 +
 
 +
'''Soft Match:''' Credit earned by counties who replace their deficient bridges with local funding. It can be used in lieu of the 20% local match on bridge projects.
 +
 
 +
'''SOQ:''' Statement of Qualifications
 +
 
 +
'''Sponsor:''' The local government or public agency responsible for providing matching funds for the proposed project.
 +
 
 +
'''SRTS:''' Safe Routes to Schools
 +
 
 +
'''STIP:''' Statewide Transportation Improvement Program
 +
 
 +
'''STP:''' Surface Transportation Program
 +
 
 +
'''Structurally Deficient:''' A bridge is generally considered to be structurally deficient if it is in relatively poor condition, or has insufficient load carrying capacity for modern design loadings. The insufficient load capacity may be the result of the loads used in the original design or degradation of structural properties due to deterioration. For a more detailed description of the specific criteria used to determine this item, [[:Category:753 Bridge Inspection Rating|EPG 753 Bridge Inspection Rating]] or appropriate FHWA publications should be consulted.
 +
 
 +
'''Sufficiency Rating:''' A numerical rating of a bridge based on its structural adequacy, safety, serviceability, functional obsolescence and essentially for public use.
 +
 
 +
'''TAP:'''  Transportation Alternatives Program
 +
 
 +
'''TEA21:''' Transportation Equity Act for the 21st Century. Six-year Highway Act from October 1, 1997 to September 30, 2003 with a one-year extension to September 30, 2004.
 +
 
 +
'''TIFF:''' Tagged Image File Format
 +
 
 +
'''TIP:''' Transportation Improvement Program
 +
 
 +
'''Title 23 U.S.C.:''' Title 23 of the United States Code contains most of the laws governing the Federal-Aid Highway Program.
 +
 
 +
'''TNM:''' Traffic Noise Model
 +
 
 +
'''UPARR:''' Urban Park and Recreation Recovery
 +
 
 +
'''USC:''' United States Code
 +
 
 +
'''USDA:''' United States Department of Agriculture
 +
 
 +
'''USGS:''' United States Geological Survey
 +
 
 +
'''UST:''' Petroleum Underground storage tank site
 +
 
 +
'''WBE:''' Women Business Enterprise. Term not in current usage. Definition of Disadvantaged Business Enterprise includes WBEs.
 +
 
 +
'''Work by Local Forces:''' Construction performed by the local agency's work force. If the local agency elects to perform work with its own forces, and/or use their own materials and equipment, MoDOT and FHWA must approve all work being done. The work by local forces must be in the public interest and shown to be cost effective. See [[136.3 Federal Aid Basics#136.3.12 Federal-aid Participation for Local Work|EPG 136.3.12 Federal-aid Participation for Local Work]] for more details.
  
−
[[media:643.2 Lump Sum Estimate.doc|Utility Lump Sum Estimate Example]]
+
'''23 CFR:''' Title 23 of the Code of Federal Regulations is a collection (updated annually) of the general and permanent rules and regulations required to implement the provisions of federal law relating to the National Highway Traffic Safety Administration and Federal Highway Administration.
  
−
[[media:643.2 Actual Cost Estimate.doc|Utility Actual Cost Estimate Example]]
+
==136.12.3 Helpful Information and Links==
  
−
[[media:136.14.2.2 Utilites Status Letter.pdf|Sample Utilities Status Letter]]
+
Please use the [http://www3.modot.mo.gov/FEDAID.nsf/LPA?OpenForm LPA Manual Change Request Form] to request manual changes throughout the year or the [http://www3.modot.mo.gov/FEDAID.nsf/Comments?OpenForm Revisions Comments Form] to make comments on proposed revisions. 
 +
 
 +
===136.12.3.1 MoDOT District and Central Office Information===
 +
<div style="width: 1000px; margin: auto; background: #f5f5f5; padding-top: 10px; padding-bottom: 5px;">
 +
{|style="text-align:center; font-size: 95%; background:#f5f5f5" width="1000px" align="center"
 +
|-
 +
! align="center" colspan="7" | '''DISTRICT OFFICES'''
 +
|-
 +
! align="center" style="vertical-align:bottom;" | [https://www.modot.org/northwest <u>NW District</u>] !! align="center" style="vertical-align:bottom;" | [https://www.modot.org/northeast <u>NE District</u>] !! align="center" style="vertical-align:bottom;" | [https://www.modot.org/kansascity <u>Kansas City District</u>] !! align="center" style="vertical-align:bottom;" | [https://www.modot.org/modot-central-district <u>Central District</u>] !! align="center" style="vertical-align:bottom;" | [https://www.modot.org/stlouis <u>St. Louis District</u>] !! align="center" style="vertical-align:bottom;" | [https://www.modot.org/southwest <u>SW District</u>] !! align="center" style="vertical-align:bottom;" | [https://www.modot.org/southeast <u>SE District</u>]
 +
|-
 +
|align="center" | St. Joseph || align="center" | Hannibal || align="center" | Lee's Summit || align="center" | Jefferson City || align="center" | Chesterfield || align="center" | Springfield || align="center" | Sikeston
 +
|}
 +
----
 +
</div>
  
−
[[media:136.14.2.2 Sample JSP for Utilities.pdf|Sample Job Special Provisions for Utilities]]
+
<div style="width: 1000px; margin: auto; background: #f5f5f5; padding-top: 5px; padding-bottom: 5px;">
 +
{| style="text-align:center; font-size: 95%; background:#f5f5f5" width="1000px" align="center"
 +
|-
 +
! align="center" colspan="4" | CENTRAL OFFICE
 +
|-
 +
|colspan="2" align="center"|MoDOT - Financial Services (FS)||colspan="2" align="center"|MoDOT - Design (DE)
 +
|-
 +
|colspan="2" align="center"|PO Box 270||colspan="2" align="center"|PO Box 270
 +
|-
 +
|colspan="2" align="center"|Jefferson City, MO 65102||colspan="2" align="center"|Jefferson City, MO 65102
 +
|-
 +
|colspan="2" align="center"|(573) 526-8106; Fax: (573) 526-2819||colspan="2" align="center"|(573) 751-2876; Fax: (573) 526-3261
 +
|}
 +
----
 +
</div>
  
−
[[media:136.14.2.2 Sample Utility Agreement Lump Sum.pdf|Sample Utility Agreement - Lump Sum]]
+
<div style="width: 1000px; margin: auto; background: #f5f5f5; padding-top: 5px; padding-bottom: 5px;">
 +
{|style="text-align:center; font-size: 95%; background:#f5f5f5" width="1000px" align="center"
 +
|-
 +
!colspan="4" align="center"|[https://www.modot.org/list-missouri-mpos METROPOLITAN PLANNING ORGANIZATIONS]
 +
|}
 +
----
 +
</div>
  
−
[[media:136.14.2.2 Sample Utility Agreement Actual Cost.pdf|Sample Utility Agreement - Actual Cost]]
+
<div style="width: 1000px; margin: auto; background: #f5f5f5; padding-top: 5px; padding-bottom: 5px;">
 +
{|style="text-align:center; font-size: 95%; background:#f5f5f5" width="1000px" align="center"
 +
|-
 +
| colspan="4" align="center" | '''OTHER REGULATORY AGENCIES'''
 +
|-
 +
| '''State Historic Preservation Office''' || '''U.S. Fish and Wildlife Service''' || '''Policy and Coordination Division''' || '''Federal Highway Administration'''
 +
|-
 +
| MO Dept. of Natural Resources || 101 Park DeVille Drive, Suite A || MO Dept. of Conservation || 3220 W. Edgewood, Suite H
 +
|-
 +
| PO Box 176 || Columbia, MO 65203-0007 || PO Box 180 || Jefferson City, MO 65109
 +
|-
 +
| Jefferson City, MO 65102 || (573)234-2132 || Jefferson City, MO 65102-0180 || (573) 636-7104
 +
|-
 +
| (573) 751-2479 || || (573) 751-4115 ||
 +
|}
 +
----
 +
</div>
  
−
[[media:136.14.2.2 Bridge Slab Pour Checklist.pdf|Bridge Slab Pour Checklist & Pre-Pour Meeting Topics]]
+
<div style="width: 1000px; margin: auto; background: #f5f5f5; padding-top: 5px; padding-bottom: 0px;">
 +
{|style="text-align:center; font-size: 95%; background:#f5f5f5" width="1000px" align="center"
 +
|-
 +
| align="center" colspan="5" | '''CORPS OF ENGINEER'S OFFICE'''
 +
|-
 +
| align="center" colspan="5" | (Contact MoDOT district office if clarification is needed for which Corp Office has jurisdiction)
 +
|-
 +
| '''Kansas City District''' || '''St. Louis District''' || '''Rock Island District''' || '''Memphis District''' || '''Little Rock District'''
 +
|-
 +
| 700 Federal Office Building || 1222 Spruce Street || PO Box 2004 || 167 North Main Street, Room B202 || PO Box 867
 +
|-
 +
| 601 East 12th Street || St. Louis, MO 63103-2833 || Rock Island, IL 61204-2004 || Memphis, TN 38103-1894 || Little Rock, AR 72203-0867
 +
|-
 +
| Kansas City, MO 64106 || (314) 331-8000 || (309) 788-6361 || (901) 544-3005 || (501) 324-5531
 +
|-
 +
| (816) 426-5241 || || || ||
 +
|}
 +
</div>
  
−
===136.14.4 Links to Other Resources===
+
===136.12.3.2 Other Helpful Information===
−
 
−
* [[Other Aspects of Pavement Design#Alternate Pavement|Alternate Pavement]]
 
 
    
 
    
−
* Equal Employment Opportunity Requirements ([http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3275bea9e2d87163209535159a10234d&rgn=div5&view=text&node=41:1.2.3.1.1&idno=41 41 CFR 60.1] and [http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3275bea9e2d87163209535159a10234d&rgn=div5&view=text&node=41:1.2.3.1.2&idno=41 41 CFR 60.2])
+
* [http://www.modot.mo.gov/safety/SafeRoutestoSchool.htm Safe Routes To School (SRTS)]
  
−
* [http://www.fhwa.dot.gov/ Federal Highway Administration]
+
* [http://www.modot.mo.gov/scenicbyways/index.htm Scenic Byways]
  
−
* [http://www.fhwa.dot.gov/legsregs/directives/cfr23toc.htm Code of Federal Regulations 23 Highways]
+
* [https://www.modot.org/about-lpacontact-us MoDOT District Contacts for LPA]
 +
 
 +
* [http://www.modot.mo.gov/safety/trafficvolumemaps.htm AADT on MoDOT Routes]
 +
 
 +
* [http://www.modot.mo.gov/business/contractor_resources/External_Civil_Rights/DBE_program.htm DBE Directory]
  
−
* [http://www.fhwa.dot.gov/reports/utilguid/ Program Guide - Utility Adjustments and Accommodations on Federal-Aid Highway Projects]
+
====136.12.3.2.1 Commonly Used Forms====
  
−
* [http://www.usace.army.mil/Pages/Default.aspx US Army Corps of Engineers]
+
[[media:136.14.2.1 Bridge Inventory Survey Form.xls|Bridge Inventory Survey Form]]
  
−
* [http://www.access-board.gov/adaag/html/adaag.htm Americans with Disabilities Act Access Guidelines – ADAAG]:
+
[http://www.modot.mo.gov/business/manuals/FFATA.htm Form 1590, Federal Funding Accountability and Transparency Act (FFATA)]
  
−
::[http://www.access-board.gov/pubs.htm Access Board Publications]
+
[http://www.modot.mo.gov/business/contractor_resources/External_Civil_Rights/jobtraining.htm On the Job Training Manual and Submittal Forms]
  
−
::[http://www.access-board.gov/prowac/draft.htm  Public Right-of-Way Access Guidelines – PROWAG (Best Practices) Draft Guidelines]
+
[http://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf FHWA Form 1273 Required Contract Provisions]   
−
 
−
::[http://www.access-board.gov/prowac/alterations/guide.htm Special Report: Accessible Public Rights-of-Way Planning and Designing for Alterations]
 
−
   
 
−
::[http://www.access-board.gov/prowac/draft.htm#ta Technical Assistance Q & A]
 
  
−
::[http://www.access-board.gov/prowac/ Additional Right-of-Way Guidance]
+
[[media:136.14.2.1 Utility Agreement Actual Cost 2016.doc|Utility Agreement - Actual Cost]]  
  
−
::[http://www.mutcd.fhwa.dot.gov/ Manual on Uniform traffic Control Devices - signals]
+
[[media:136.14.2.1 Utility Agreement Lump Sum 2016.doc|Utility Agreement - Lump Sum]]  
−
 
−
::[http://www.fhwa.dot.gov/environment/sidewalks/index.htm FHWA – Designing Sidewalks and Trails for Access, Part I]
 
  
−
::[http://www.fhwa.dot.gov/environment/sidewalk2/index.htm Part II]
+
[[media:136.14.2.1 Notice to Proceed.doc|Notice to Proceed]]
  
−
::[http://www.modot.org/othertransportation/bike_ped/Bikepedintro.htm MoDOT Bike/Ped webpage]  
+
[[media:136.14.2.1 Force Account Record Equipment and Material.doc|Daily Force Account Record-Equipment Rental Account/Materials Account]]   
−
 
−
::[http://www.modot.mo.gov/business/standards_and_specs/documents/60810.pdf MoDOT Standard Plan 608.10]  
 
−
 
−
::[http://www.modot.mo.gov/business/standards_and_specs/documents/ConcreteSidewkCurbRamps1.pdf MoDOT Special Sheet, Concrete Curb Ramps]
 
  
−
*[http://www.gpo.gov/davisbacon/ Federal Wage Rates]
+
[[media:136.14.2.1 Force Account Record Labor.doc|Daily Force Account Record-Labor Account]]
  
−
*[http://www.fhwa.dot.gov/programadmin/contracts/index.cfm FHWA's Construction webpage]
+
[[media:136.14.2.1 Force Account Record Cost Summary.doc|Force Account Record - Cost Summary]]
  
−
*[http://www.modot.mo.gov/business/standards_and_specs/highwayspecs.htm Missouri Standard Specifications for Highway Construction]
+
[[media:136.14.2.1 Sample Timesheet.xls|Sample Timesheet]]
−
 
−
*[http://labor.mo.gov/DLS/WageAndHour/PrevailingWage/prevailing_wage.asp State Wage Rates for Local Agency Projects]
 
−
 
 
−
*[http://labor.mo.gov/DLS/WageAndHour/PrevailingWage/general_wage_order.asp State Wage Rates for MoDot Projects]
 
−
 
−
*[http://www.enhancements.org/ National Transportation Enhancement Clearinghouse]
 
  
−
*[http://mltrc02.srv.mst.edu/index.html? Missouri LTAP, Local Technical Assistance Program]
+
[[media:136.14.2.1 Construction Safety Program.pdf|Construction Contract Calls for Bid]]
  
−
===136.14.5 Recent Changes to LPA Policy===
+
[[media:136.14.2.1 Awarded Construction Contracts.pdf|Awarded Construction Contracts]]
−
8/11/11: In [[:Category:136 Local Public Agency (LPA) Policy#Congestion Mitigation|EPG 136]], guidance was added to help users find info in the EPG.  The video provides general guidance for MoDOT employees but it also is useful for other officials. 
 
  
−
7/25/11:  In [[136.7 Right of Way and Public Hearings#136.7.2.2 Design Public Hearings|EPG 136.7.2.2 Design Public Hearings]], the reference to design public hearing being held for any job requiring a road closure was removed.  It is no longer the practice.
+
[[media:136.14.2.1 Local Project Checklist.pdf|Local Project Checklist]]
  
−
7/6/11: A link to the NHI course, "Improving the Daily Diary", was added to [[136.11 Local Public Agency Construction#136.11.7 General Documentation Requirements|EPG 136.11.7 General Documentation Requirements]].
+
[[media:136.12.3.3.1 Obligation Request Form Apr 2015.docx|Obligation Request Form]]
  
−
6/20/11: At the top of [[136.10 Construction Authorization and Letting|EPG 136.10 Construction Authorization and Letting]], Fig 136.10.5 was updated to refer to 2011 specs rather than 2004 specs.
+
====136.12.3.2.2 Examples of Completed Forms====
 +
   
 +
[[media:136.14.2.2 Form CE2.doc|Form CE-2 Example]]  
 +
 
 +
[[media:643.2 Lump Sum Estimate.doc|Utility Lump Sum Estimate Example]]
  
−
6/10/11: Expanded guidance, [[136.10 Construction Authorization and Letting#136.10.14 Request for Concurrence|EPG 136.10.14 Request for Concurrence]], has been provided to clarify an LPA's request for concurrence.
+
[[media:643.2 Actual Cost Estimate.doc|Utility Actual Cost Estimate Example]]
  
−
6/6/11: For greater clarity, two subtitles were entered to divide much of EPG 136.10.11 into [[136.10 Construction Authorization and Letting#136.10.12 Advertising and Addenda|EPG 136.10.12 Advertising and Addenda]] and [[136.10 Construction Authorization and Letting#136.10.13 Additive Alternates|EPG 136.10.13 Additive Alternates]].
+
[[media:136.14.2.2 Utilites Status Letter.pdf|Sample Utilities Status Letter]]
  
−
6/2/11: References to the 2004 specbook were updated in [http://epg.modot.org/index.php?title=136.9_Final_Design#136.9.11_Plans.2C_Specifications_and_Estimate_.28PS.26E.29_Submittal EPG 136.9.11], [[136.10 Construction Authorization and Letting|EPG 136.10]] (in the article's text and in Fig. 136.10.1) and in [[136.13 Glossary#Missouri Standard Specifications for Highway Construction|EPG 136.13 Glossary]].  The last printed edition of the specbook is the 2011 edition.  The latest specbook information will be available  [http://www.modot.mo.gov/business/standards_and_specs/highwayspecs.htm online].
+
[[media:136.14.2.2 Sample JSP for Utilities.pdf|Sample Job Special Provisions for Utilities]]  
  
−
5/23/11: Wage rate guidance in [[136.10 Construction Authorization and Letting#136.10.1 Bid Proposals|EPG 136.10.1]] was clarified.  New boilerplate document was added to [[136.10 Construction Authorization and Letting#136.10.2 Wage Rate|EPG 136.10.2]] so LPAs have a starting point for bid proposal documents.
+
[[media:136.14.2.2 Bridge Slab Pour Checklist.pdf|Bridge Slab Pour Checklist & Pre-Pour Meeting Topics]]
  
−
5/6/11: Additional guidance regarding contracts exceeding $100,000 is provided at [[136.6 Consultant Contracts#136.6.5 Evaluations|EPG 136.6.5 Evaluations]].
+
===136.12.3.3 Links to Other Resources===
 +
 +
* Americans with Disabilities Act Access Guidelines (ADAAG):
  
−
5/4/11:  In [[136.11 Local Public Agency Construction#136.11.9 Materials Testing|EPG 136.11.9]], #1 was clarified and #2 updated.
+
::* [http://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-ada-standards/ada-standards Access Board’s ADA standards page]
  
−
4/28/11:  [[136.11 Local Public Agency Construction#136.11.6 Initial Data from Local Agency|No. 4 in EPG 136.11.6]] was expanded and clarified.
+
::* [http://www.access-board.gov/guidelines-and-standards/streets-sidewalks/public-rights-of-way/background Access Board’s Background on the Public Rights-of-Way Rulemaking]
  
−
4/13/11:  Files available to non-MODOT agencies were updated in [[136.5 Agreements|EPG 136.5 Agreements]].
+
::* [http://www.access-board.gov/guidelines-and-standards/streets-sidewalks/public-rights-of-way/guidance-and-research Access Board’s Guidance and Research]
  
−
3/2/11: Added a link from the [http://epg.modot.org/index.php?title=136.6_Consultant_Contracts Additional Information box] at the top of EPG 136.6 to the Allowable Profit Curve chart in EPG 134.3.
+
::* [http://www.access-board.gov/guidelines-and-standards Access Board’s Guidelines and Standards]
  
−
2/24/11: Updated the DBE Submittal Form and Disadvantaged Busn. Enterprise Program Form in [[#136.14.3.1 Commonly Used Forms|EPG 136.14.3.1 Commonly Used Forms]].
+
::* [http://www.access-board.gov/guidelines-and-standards/streets-sidewalks/public-rights-of-way/proposed-rights-of-way-guidelines Access Board’s Proposed Guidelines (2011)]
  
−
2/24/11: Minor update by changing a link in [http://epg.modot.org/index.php?title=136.11_Local_Public_Agency_Construction#136.11.9_Materials_Testing Item #3 in EPG 136.11.9].
+
::* [http://www.access-board.gov/guidelines-and-standards/streets-sidewalks/public-rights-of-way/background/revised-draft-guidelines Access Board’s PROWAG (2005)]
  
−
2/15/11:  Final trainee summary guidance was updated in the third paragraph of [[136.10 Construction Authorization and Letting#136.10.4 On the Job Training (OJT)|EPG 136.10.4]].
+
::* [http://www.access-board.gov/guidelines-and-standards/streets-sidewalks/public-rights-of-way Access Board’s Public Rights-of-Way]
  
−
2/15/11:  Another update to Fig. 136.6.1 Contract in [[136.6 Consultant Contracts|EPG 136.6 Consultant Contracts]].
+
::* [http://www.access-board.gov/guidelines-and-standards/streets-sidewalks/public-rights-of-way/other-prow-resources Access Board’s Public Rights-of-Way Resources]
  
−
2/3/11:  Updated Fig. 136.6.1 Contract in [[136.6 Consultant Contracts|EPG 136.6 Consultant Contracts]].
+
::* [http://www.access-board.gov/guidelines-and-standards/streets-sidewalks Access Board’s Streets and Sidewalks]
  
−
1/13/11: Numerous changes to [[136.2 Bridge Soft Match Credit Program|EPG 136.2]] from a recent FHWA audit include a new checklist and requires [[136.2 Bridge Soft Match Credit Program#136.2.3 Final Design|certification by the engineer of record]].  Also, it is now to be assumed that if [[136.2 Bridge Soft Match Credit Program #136.2.6.2 Deliverables Provided by LPA| rehabilitation costs are at least 68% of the replacement costs]], the new replacement structure will provide a better value.
+
::* [http://www.fhwa.dot.gov/environment/sidewalks/index.htm FHWA – Designing Sidewalks and Trails for Access, Part I]
  
−
1/12/11: In [[136.4 Environmental and Cultural Requirements|EPG 136.4 Environmental and Cultural Requirements]], a few links were updated and a link to Section 106 Survey Form was added.
+
::* [http://www.fhwa.dot.gov/environment/sidewalk2/index.htm FHWA – Designing Sidewalks and Trails for Access, Part II]
  
−
1/7/11: In [[136.10 Construction Authorization and Letting#To satisfy federal requirements|EPG 136.10.11 Bidder Qualification Language]], the bid advertisement guidance was clarified.
+
::* [http://www.mutcd.fhwa.dot.gov/ Manual on Uniform traffic Control Devices - signals]
  
−
1/7/11: In [http://epg.modot.org/index.php?title=136.9_Final_Design#136.9.11_Plans.2C_Specifications_and_Estimate_.28PS.26E.29_Submittal EPG 136.9.11 Plans, Specifications and Estimate (PS&E) Submittal], clarification about how many sets of plans the sponsor must submit.
+
::* [http://www.modot.org/othertransportation/bike_ped/Bikepedintro.htm MoDOT Bike/Ped webpage]  
  
−
1/7/11: In [[136.3 Project Selection and Programming#Projects involving the application|EPG 136.3.2 Highway Bridge Program (HBP) Project Selection]], clarification about rehabilitation vs replacement.
+
::* [http://www.modot.mo.gov/business/standards_and_specs/documents/ConcreteSidewkCurbRamps1.pdf  MoDOT Special Sheet, Concrete Curb Ramps]
−
If the rehabilitation cost is at least 68% of the replacement costs, it can be assumed that replacing the structure will provide a better value than rehabilitation.
 
  
−
1/5/11: [http://epg.modot.org/index.php?title=136.9_Final_Design#136.9.8_Work_by_Local_Forces EPG 136.9.8 Work By Local Forces] was clarified and a link was established to 23 CFR Subpart B, Section 635.201-205.
+
::* [http://www.modot.mo.gov/business/standards_and_specs/documents/60810.pdf MoDOT Standard Plan 608.10]  
  
−
1/5/11: In [http://epg.modot.org/index.php?title=136.6_Consultant_Contracts#136.6.4_Basis_of_Payment EPG 136.6.4 Basis of Payment], guidance was updated on the retainage of Engineering Services Contracts.
+
::* [http://www.modot.org/business/standards_and_specs/Online%20Standard%20Plans/60850.pdf MoDOT Standard Plan 608.50]
  
−
12/16/10: In [[136.10 Construction Authorization and Letting|EPG 136.10]], Fig. 136.10.1 Checklist for Bid Proposal was updated.
+
::* [http://www.access-board.gov/ The United States Access Board]
 +
 +
* [http://www.fhwa.dot.gov/legsregs/directives/cfr23toc.htm Code of Federal Regulations 23 Highways]
  
−
12/14/10: Additional guidance provided for progress invoices in the first paragraph of [[136.12 Reimbursement and Auditing#136.12.1 Progress Invoices|EPG 136.12.1 Progress Invoices]].
+
* [[:Category:242 Optional and Alternate Pavement Designs|EPG 242 Optional and Alternate Pavement Designs]]
  
−
12/1/10: Updated links to FHWA's Form 1273 in EPG 136.5 and EPG 136.11.18.  In EPG 136.14.4, reworded the link to FHWA's Construction website. (Previously, it had been labeled as "Required Federal Aid Provisions".)
+
* [[907.10_Complete_Streets|EPG 907.10 Complete Streets]]
  
−
11/30/10: In [[136.6 Consultant Contracts|EPG 136.6]], Fig 136.6.1 Contract was updated to provide clear guidance to list subconsultants and the services they provide in the body of the contract.
+
* Equal Employment Opportunity Requirements ([http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3275bea9e2d87163209535159a10234d&rgn=div5&view=text&node=41:1.2.3.1.1&idno=41 41 CFR 60.1] and [http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3275bea9e2d87163209535159a10234d&rgn=div5&view=text&node=41:1.2.3.1.2&idno=41 41 CFR 60.2])
  
−
11/12/10: In EPG 136.14.3.1, updated link to FHWA Form 1273.
+
* [http://www.fhwa.dot.gov/federalaid/projects.cfm Guide to Federal-Aid Programs and Projects]
  
−
11/12/10: [http://epg.modot.org/index.php?title=136.10_Construction_Authorization_and_Letting#136.10.8_Contractor_Requirements EPG 136.10.8] was revised to bring it into compliance with federal obligation request verbiage.
+
* [http://www.fhwa.dot.gov/ Federal Highway Administration]
  
−
10/14/10: In [[136.6 Consultant Contracts|EPG 136.6]], updated Fig 136.6.2 Consultant Selection Criteria.
+
* [http://www.wdol.gov/dba.aspx#0 Federal Wage Rates]
  
−
10/5/10: In [http://epg.modot.org/index.php?title=136.1_General#136.1.2.1_Procedures EPG 136.1.2.1 Procedures], the time allowed to bring an LPA project from allocation to award was shortened;  [http://epg.modot.org/index.php?title=136.6_Consultant_Contracts#136.6.2_Solicitation_and_Selection_Procedures EPG 136.6.2] was revised to ensure compliance with the Brooks Act, etc. since failure to comply with procedures may result in loss of funding; new retainage guidanace was added in [http://epg.modot.org/index.php?title=136.9_Final_Design#136.9.9.5_Retainage EPG 136.9.9.5]; and materials testing requirements in [[136.11 Local Public Agency Construction#136.11.9 Materials Testing|136.11.9 Materials Testing]] were updated.
+
* [http://www.fhwa.dot.gov/programadmin/contracts/index.cfm FHWA's Construction webpage]
  
−
9/29/10: Updated District 3's Transportation Enhancements document in the Missouri map at [[#136.14.1.1 Transportation Enhancements (TE)|EPG 136.14.1.1]].
+
* [http://www.fhwa.dot.gov/reports/financingfederalaid/ Financing Federal-Aid Highways]
  
−
9/28/10: The former #18 (that allowed retainage) was removed to bring [[136.6 Consultant Contracts#136.6.6 Contract Submittal|EPG 136.6.6 Contract Submittal]] into compliance with existing MoDOT policy.  #19 was renumbered as #18.
+
* [http://moltap.org/ Missouri LTAP, Local Technical Assistance Program]
  
−
9/28/10: In [[136.9 Final Design#136.9.7 Estimates|EPG 136.9.7 Estimates]] and [http://epg.modot.org/index.php?title=136.10_Construction_Authorization_and_Letting#136.10.11_Bidder_Qualification_Language EPG 136.10.11 Bidder Qualification Language], revised the listing of items to be subtotaled.
+
* [http://www.modot.mo.gov/business/standards_and_specs/highwayspecs.htm Missouri Standard Specifications for Highway Construction]
  
−
9/27/10: In [http://epg.modot.org/index.php?title=136.10_Construction_Authorization_and_Letting#136.10.1_Bid_Proposals EPG 136.10.1], the Form 1273 link was updated.  Also, in the first paragraph of [[136.12 Reimbursement and Auditing#136.12.1 Progress Invoices|EPG 136.12.1 Progress Invoices]], verbiage about progress payments for preliminary engineering was removed.
+
* [http://www.enhancements.org/ National Transportation Enhancement Clearinghouse]
  
−
9/27/10: A minor clarification was made to the second-to-the-last paragraph in [[136.12 Reimbursement and Auditing#136.12.1 Progress Invoices|EPG 136.12.1]].
+
* [http://www.fhwa.dot.gov/reports/utilguid/ Program Guide - Utility Adjustments and Accommodations on Federal-Aid Highway Projects]
  
−
9/7/10:  In [http://epg.modot.org/index.php?title=136.2_Bridge_Soft_Match_Credit_Program#136.2.6_Request_for_Credit_Submittal EPG 136.2.6], the final inspection is to be performed by a team leader certified inspector. Also, the term "noncontroversial" was clarified.
+
* [https://labor.mo.gov/prevailing-wage State Wage Rates for Local Agency Projects]
  
−
8/31/10: A new fourth paragraph near the very bottom of [http://epg.modot.org/index.php?title=136.6_Consultant_Contracts#136.6.2_Solicitation_and_Selection_Procedures EPG 136.6.2] was added to accommodate state and federal laws.
+
* [http://labor.mo.gov/DLS/PrevailingWage/gwo State Wage Rates for MoDOT Projects]
  
−
8/24/10:  Updated second-to-the-last paragraph of [http://epg.modot.org/index.php?title=136.11_Local_Public_Agency_Construction#136.11.4_Change_Orders EPG 136.11.4] to include  guidance for documentation to meet FHWA rules.
+
* [http://www.usace.army.mil/Pages/Default.aspx US Army Corps of Engineers]
  
−
8/23/10:  Updated District 1's Transportation Enhancements document in the Missouri map at [[#136.14.1.1 Transportation Enhancements (TE)|EPG 136.14.1.1]].
+
===136.12.3.4 Recent Changes to LPA Policy===
  
−
8/11/10:  Fifth paragraph of [[136.10 Construction Authorization and Letting#136.10.11 Bidder Qualification Language|EPG 136.10.11 Bidder Qualification Language]] clarified to require all LPA projects to be advertised on [http://www.modot.mo.gov/business/contractor_resources/bid_opening_info/advertisement.htm MoDOT's website].
+
This information has been moved to [[136.13 LPA Policy Changes|EPG 136.13 LPA Policy Changes]].
  
  
  
−
[[Category:136 Local Public Agency (LPA) Policy|136.14]]
+
[[Category:136 Local Public Agency (LPA) Policy|136.12]]

Revision as of 09:53, 12 April 2024

136.12.1 Figures

EPG 136.1 Introduction
New Figure No. Figure Title
136.1 Project Flowchart for Local Federal-Aid Projects
136.1.1 LPA Planning Process Chart
136.1.2 MoDOT Programming Process Chart
136.1.3 Right of Way Process
136.1.4 Preliminary Plans Process
136.1.5 Final Plans Specifications & Estimate Process
136.1.6 Letting Plans & Contract Proposal Process
136.1.7 Construction Process
136.1.8 LPA MoDOT Agreement Process Chart
136.1.9 Engineering Services Contract Process Chart
EPG 136.3 Federal Aid Basics
New Figure No. Figure Title
136.3.1 Programming Data Form
136.3.4 Non-State Bridge Soft Match Credit Program Documentation Checklist
136.3.16 Sample Ordinance
136.3.17 Work by Local Forces Proposal
136.3.18
Construction Reimbursement Form
136.3.19 Current BEAP Consultant List
136.3.20 BEAP Project Tracking Form
136.3.24 TEAP Program Application
136.3.25 TEAP Consultant MOU
136.3.26 TEAP Project Invoice Form
136.3.27 Example of a Soft Match Credit Transfer Request
EPG 136.4 Consultant Selection and Consultant Contract Management
New Figure No. Figure Title
136.4.1 Engineering Services Contract
136.4.2 Consultant Selection Criteria
136.4.3/134.3.2 Allowable Profit Curve as a % of Direct Salary Costs
136.4.4 Supplemental Agreement to Engineering Services contract
136.4.5 Consultant Performance Appraisal Form
136.4.6 Common Unallowable Costs
136.4.7 Sample Solicitation & Sample Scope of Services
136.4.9 Local Sponsor ESC Sample Cover Letter
136.4.10 LPA Consultant Services Invoice
136.4.11 Consultant Selection & ESC Submittal Checklist
136.4.12 QBS Process Flowchart
136.4.13 Consultant Services Q&A
136.4.14 Checklist for reviewing Consultant Contracts
136.4.15 Conflict of Interest Disclosure Form
136.4.16 Overhead Schedule Example
136.4.17 Engineering Services Invoice EXAMPLE
136.4.18 Checklist for Engineering Services Invoice
136.4.19 LPA On-Call Consultant Evaluation
136.4.20 Estimated Breakdown of Work on Engineering Consultant Contracts
EPG 136.5 Non-Infrastructure
New Figure No. Figure Title
136.5.1 Services Provided Worksheet
136.5.2 Materials Worksheet
136.5.3 Equipment Usage Worksheet
136.5.4 Non-Infrastructure Obligation Request Form
136.5.5 LPA Request for Environmental Services - Non-Infrastructure
EPG 136.6 Environmental and Cultural Requirements
New Figure No. Figure Title
136.6.1 Project Review Process flowchart
136.6.2 Key Environmental/Cultural Resources Compliance Milestones
136.6.3 Environmental/Cultural Resources Compliance Checklist
- LPA Request for Environmental Review
136.6.4 How to Complete the Request for Environmental Review
136.6.5 Instructions for Preparing Categorical Exclusion Determination
136.6.6 Generalized flowchart of the Section 106 Process for Local Public Agencies
136.6.7 Memorandum of Agreement for Migration of Adverse Effects
136.6.8 LPA Section 4(f) Compliance Worksheet for Public Lands
136.6.9 Content of a Section 4(f) Evaluation
136.6.10 Diagram of Typical Floodplain
136.6.11 LPA Floodplain Development Permit
136.6.12 Engineering “No-Rise” Certificate
136.6.13 Procedures for “No-Rise” Certification for Proposed Development
136.6.14 Procedures for Environmental Clearance of Borrow Sites and Other Disturbed Areas Outside Right of Way
136.6.15 Example e106 Form
136.6.16 LPA Project Environmental Checklist
136.6.17 Sample LPA Transmittal of MOA Letter
136.6.18 Threatened and Endangered Species Federal Aid Transportation Submittal Checklist
136.6.19 August 2018 MoDOT USFWS Threatened and Endangered Species Habitats
Other Figures and Information for EPG 136.6
Advisory Council “Model MOA”
Categorical Exclusion Determination
Instructions for Completing the SHPO 106 Survey Memo
Farmland Conversion Impact Rating
Nationwide 404 Permit for Minor Road Crossings (NWP 14 Linear Transportation Projects)
State Historic Preservation Office’s Section 106 Survey Form
State Historic Preservation Office’s Section 106 Project Information Form
EPG 136.7 Design
New Figure No. Figure Title
136.7.1 Dimensional Accuracy
136.7.2 Utility Depth and Encasement Requirements
136.7.3 Blank Structure Inventory and Appraisal Sheet
136.7.4 LFD Load Rating Summary Sheet
136.7.5 LRFR Load Rating Summary Sheet
136.7.6 Example Notice of Public Hearing
136.7.7 Safety Requirements JSP
136.7.8 Utilities Scoping Checklist
EPG 136.8 Local Public Agency Land Acquisition
New Figure No. Figure Title
136.8.1 Acquisition Authority Request
136.8.2 Adjustment of Value or Just Compensation
136.8.3 Administrative Settlement Justification
136.8.4 Appraisal Monitor Checklist
136.8.5 Appraisal Review
136.8.6 Assumptions and Limiting Conditions
136.8.7 Certificate of Appraiser
136.8.8 Clearance Certification Statement
136.8.8a Right of Way Required - Personal Property Moved - Occupied Improvements Acquired
136.8.9 Comparable Lease
136.8.10 Donation in Exchange for Construction Features Letter
136.8.11 Final Vacancy Notice for Relocation
136.8.12 Legal Justification for Settlement
136.8.13 Legal Trial Report
136.8.14 LPA Negotiator Services Agreement
136.8.7.1.11 Local Public Agency Prorata Real Estate Tax Claim
- LPA Right of Way Acquisition Brochure
136.8.15 Negotiator’s Report
136.8.16 Nonresidential Sale
136.8.17 Parcel File Checklist
136.8.18 Plan Review Checklist
136.8.19 Privately Donated Land as Credit for Match
136.8.20 Project Acquisition Monitor Checklist
136.8.21 Proposal for Appraisal Work
136.8.22 Relocation Monitor Checklist
136.8.23 Residential Sale
136.8.24 Review Appraiser Contract
136.8.2.2 Right of Way Acquisition Schedule
136.8.2.2.A Right of Way Acquisition Schedule Instructions
- Roster of Approved Contract Appraisers
- Roster of Approved Contract Negotiators
136.8.25 Sample Donation Letter & Waiver of Appraisal
136.8.26 Sample Letter Offer – Pay Estimate
136.8.27 Sample Letter Offer – Value Finding
136.8.28 Scope of Assignment
136.8.29 Standard Appraisal Format
136.8.30 Summary of HB 1944
136.8.31 Summary Value of Tenant Interests
136.8.32 Uniform Residential Appraisal Report
136.8.33 Value Finding Appraisal Format
136.8.34 Waiver Valuation
136.8.35 60-Day Notice of Owners Rights
EPG 136.9 Plans, Specs and Estimates (PSE)
New Figure No. Figure Title
136.9.1 Final PS&E Submittal Checklist
136.9.2 Subcontractor Certification Regarding Affirmative Action
136.9.3 Federal Project Bid Proposal Boilerplate
136.9.4 ADA Checklist (PDF version) (Rev. June 15, 2022)
136.9.4 ADA Checklist (MS Word version) (Rev. June 15, 2022)
136.9.5 LPA Certification of PS&E
136.9.6 Utility Status Letter
136.9.7 FHWA 1273
136.9.8 DBE Provisions
136.9.9 DBE Submittal Forms
136.9.10 Example Itemized Bid Form
136.9.11 Example Estimate (with categories)
136.9.12 ADA Certification
EPG 136.10 Advertisement for Bid and Project Award
New Figure No. Figure Title
136.10.1 Sample Advertisement
136.10.2 Bid Concurrence Checklist
136.10.3 Sample Contract Agreement
136.10.4 Sample Contract Bond
136.10.5 Sample Contractor's Acknowledgement
EPG 136.11 Local Public Agency Construction
New Figure No. Figure Title
136.11.1 General Guideline for LPA Preconstruction Conference
136.11.2 Change Order Form
136.11.3 Progress Report
136.11.4 Request for Approval of Subcontract
136.11.5 DBE Subcontract Worksheet
136.11.6 Subcontractor Certification Regarding Affirmative Action
136.11.7 Wage Rate Interview (Labor Compliance/EEO)
136.11.8 Form FHWA-1391
136.11.9 Contractor DBE Certification
136.11.10 Contractor’s Affidavit Regarding Settlement of Claims
136.11.11 Affidavit (Compliance with Prevailing Wage Law)
136.11.12 Site Visit Checklist
136.11.13 Job Bulletin Board Checklist
136.11.14 Construction Invoice Example 1
136.11.15 Construction Invoice Example 2
136.11.18 LPA Final Inspection Letter
136.11.19 LPA Final List of Acceptance Testers
136.11.20 LPA DBE Certification Letter
136.11.21 LPA Vendor Lien Waiver
136.11.22 LPA Final Acceptance Checklist
136.11.23 LPA Semi-Final Inspection Checklist (Form C-236)
- Final Acceptance Report (Form C-239)
- Commercially Useful Function (CUF) Determination Form
EPG Article Off-Systems Guide Schedule for Federal-Aid Acceptance Sampling & Testing (FAST)

136.12.2 Glossary

AASHTO: American Association of State Hwy & Transportation Officials

AADT: Annual Average Daily Traffic. (ADT, Average Daily Traffic, is also commonly used.)

ACHP: Advisory Council on Historic Preservation

Agreement: The legal document between agencies necessary to administer projects.

AISC: American Institute of Steel Construction

Allocation: The reservation of federal funds to the local agencies each year.

APE: Area of Potential Effects

AREMA: American Railway Engineering and Maintenance-of-Way Association.

Authorization: Approval by FHWA to incur future costs relative to a project.

BMP: Best Management Practive

BRM: On-System Bridge Replacement and Rehabilitation Program.

BRO: Off-System Bridge Replacement and Rehabilitation Program.

Brooks Act: Consultant contracts for engineering and design related services financed with Federal-Aid highway funds must result from negotiations which utilize qualifications-based selection procedures. Qualifications based procedures do not allow for price to be used as a factor in the selection process.

Categorical Exclusion (CE): Projects that are minor enough in nature that they will not require preparation of a formal environmental statement.

CE: Construction Engineering

CE2: Categorical Exclusion II

CERCLIS: Comprehensive Environmental Response, Compensation, and Liability Information System

CFR: Code of Federal Regulations

Change Order: A supplement to the contract that provides authority to pay for revisions in quantities or authorize changes to design features or specifications.

CMAQ: Congestion Mitigation and Air Quality

COE: U.S. Army Corps of Engineers

Commission: Missouri Highway and Transportation Commission.

Competitive Bidding: Construction projects are required to be advertised and awarded to the lowest responsible and responsive bidder through open competitive bidding, unless use of an eligible force account is more cost effective.

Construction Engineering (CE): Construction inspection engineering

Council: Advisory Council on Historic Preservation

County Aid Road Trust (CART) Funding: CART Funds are apportioned to counties on the basis of two factors : 1) one-half of the funds are credited to the county based on the ratio that its road mileage bears to the total county road mileage in the unincorporated areas of the state, and 2) one-half is credited to the county based on the ratio that its rural land valuation bears to the rural land valuation of the entire state.

Credit Bridge: Bridge constructed to BRO standards with local funds, 80% of the cost may be applied to a normal federally funded bridge project in lieu of the 20% local match.

Cultural Resources: A cultural resource is any archaeological site, building, structure (e.g., bridge), district, or object. A historically significant cultural resource is one that meets certain criteria and is included in, or eligible for inclusion on, the National Register of Historic Places (NRHP) and is termed a historic property or historic resource. Not all cultural resources are historically significant, but potential project impacts to all must be considered.

DBA: Decibel Adjusted

DBE: Disadvantage (or Disadvantaged) Business Enterprise

Debarred: Suspended from entering into a contract with the Government

Deficient Structure: A bridge which is either structurally deficient or functionally obsolete.

DEIS: Draft Environmental Impact Statement

Design Standards: Projects on the National Highway System (NHS) must be designed with AASHTO and/or FHWA approved standards. It is recommended that all projects follow AASHTO guidelines for design and construction.

DNR: Missouri Department of Natural Resources

DOI: U.S. Department of Interior

Donations: “Donations” and “Contributions” are costs incurred for eligible non-federal share project activities that are necessary for the implementation of a project and are provided by a third party to an LPA without charge.

EA: Environmental Assessment

EEO: Equal Employment Opportunity

EIS: Environmental Impact Statement

EO: Executive Order

EPA: Environmental Protection Agency

EPG: Engineering Policy Guide

FEIS: Final Environmental Impact Statement

FEMA: Federal Emergency Management Agency

FHWA: Federal Highway Administration

FONSI: Finding of No Significant Impact

Force Account Work: Work that arises unexpectedly during the construction of a project. The work can be performed by a contractor, a subcontractor or the local agency's forces and the cost is determined by keeping track of the labor forces, equipment, material and associated costs used to complete the unexpected work.

FPPA: Farmland Protection Policy Act

Functionally Obsolete: A bridge is generally considered functionally obsolete if it is unable to properly accommodate traffic due to poor roadway alignment, waterway, insufficient width, waterway, low structural evaluation, or inadequate clearances. For a more detailed description of the specific criteria used to determine this item, refer to EPG 753 Bridge Inspection Rating or the appropriate FHWA publication.

FWS: U.S. Fish and Wildlife Service

HABS: Historic American Building Survey

HAER: Historic American Engineering Record

Hazardous Waste: Hazardous waste is a material that could cause harm to people or the environment; it can include solid materials, liquids, and gases. Some examples could be gas station releases, drums or containers of known or unknown material, tanks, old dumps, and e-waste. Any container with unknown contents should be considered hazardous until identified by a qualified person. If there is a question about what might be hazardous, contact the Missouri Department of Natural Resources Environmental Emergency Response Unit at 573-634-2436 for assistance with identification.

HBP: Highway Bridge Program.

Historic Property: A historic property is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge. Historic properties typically must be at least 50 years of age or older but exceptionally important properties can be less than 50 years old.

Historic Resource: A historic resource is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge. Historic resources typically must be at least 50 years of age or older but exceptionally important resources can be less than 50 years old.

HMGP: Hazard Mitigation Grant Program

HUD: U.S. Department of Housing and Urban Development

Independent Assurance Test: A test performed independently of a job control test and according to the guide schedule.

In Kind Services: Donated labor, equipment or material.

ISTEA: Intermodal Surface Transportation Efficiency Act. Six year Highway Act from October 1, 1991 to September 30, 1997.

Job Control Test: Routine test performed on the site by the local agency or its representative to assure that the project is constructed in compliance with the applicable specifications.

Keeper: Keeper of the National Register of Historic Places

LFD: Load Factor Design

Low Water Bridge: A bridge having a waterway capacity design less than the 10 year frequency discharge.

Low Water Crossing: Waterway crossing other than a bridge where construction improvements have been made to produce a firm surface for vehicles to travel.

LPA: Local Public Agency

LRFD: Load and Resistance Factor Design

LRFR: Load and Resistance Factor Rating

LUST: Leaking petroleum underground storage tank

LWCF: Land and Water Conservation Fund

LWCFA: Land and Water Conservation Fund Act

MAP-21: Moving Ahead for Progress in the 21st Century. Two-year Highway Act from October 1, 2012 to September 30, 2014.

MDC: Missouri Department of Conservation

MHTC: Missouri Highway and Transportation Commission

MoDOT: Missouri Department of Transportation

MOA: Memorandum of Agreement

Materials Certification: Statements provided by the contractor, fabricator, or manufacturer that certain materials comply with the requirements of the contract.

Missouri Standard Plans: Construction detail plans available from MoDOT which meet AASHTO design requirements.

Missouri Standard Specifications for Highway Construction, 2004 Edition: The directions, provisions and requirements for the performance of the work for the quantity, quality and proportion of materials.

MPO: Metropolitan Planning Organizations carry out the transportation planning process for communities with a population greater than 50,000.

MUTCD: Manual on Uniform Traffic Control Devices

National Register: National Register of Historic Places

NBI: National Bridge Inventory

NEPA: National Environmental Policy Act

NFIB: Nation Flood Insurance Program

NFIP: National Flood Insurance Program

NHPA: National Historic Preservation Act

NOA: Notice of Availability

NPDES: National Pollutant Discharge Elimination System

NRCS: Natural Resources Conservation Service

NRHP: National Register of Historic Places

NWP: Nationwide Section 404 Permit

Obligation Limitation: Limits the amount of federal funds that may be obligated during a certain time period (also called Obligation Authority and Contract Control).

Obligation of Funds: The formal commitment by FHWA to participate in a share of the project costs.

Off-System Routes: Routes that have a functional classification of rural local, local road or street, or a rural minor collector.

On-System Routes: Routes that have a functional classification of urban collector, rural major collector, rural or urban arterial, or an expressway.

PA: Programmatic Agreement

PDEIS: Preliminary Draft Environmental Impact Statement

PE: Preliminary Engineering. All engineering work performed by the local agency or their consultant prior to award of contract.

PEA: Preliminary Environmental Assessment

PFEIS: Preliminary Final Environmental Impact Statement

PS&E: Construction plans, specifications, and quantity estimates.

Posting: Establishment of a maximum weight limit for vehicles using the bridge.

Pro Rata Share: The legal federal share for a project established at the time of project approval. Pro rata share is typically expressed as a percentage of the total participating costs of the project.

Public Interest Finding: Cost effective justification that must be provided to MoDOT by a local agency that is seeking to do a federally funded project with its own forces.

QBS: Qualifications Based Selection

RCG: Recording and Coding Guide for the structure inventory and appraisal of the nations bridges

Rehabilitation: Work required to eliminate the items that cause a bridge to be identified as deficient.

Reimbursement: Payment of federal funds to a local agency.

RER: Request for Environmental Review

Responsible Person in Charge:

RFP: Request for Proposal

RFQ: Request for Qualifications

ROD: Record of Decision

RSMO: Revised Missouri State Statue

SAFETEA-LU: Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users. Five-year Highway Act from October 1, 2004 to September 30, 2009 with two one-year extensions to September 30, 2012.

Section 106: Section 106 of the National Historic Preservation Act of 1966 - the primary legislation that requires cultural resource investigations. Any project using federal funds or needing federal permits must comply with the Section 106 requirements. The Section 106 process consists of three primary stages, with the outcome of each stage determining whether the activities of the next stage are necessary (36 CFR Part 800)

Section 401: Water Quality Certification

Section 404/Wetlands: A project may involve activities in an area that contains wetland or waters of the United States and may require a Section 404 permit from the U.S. Army Corps of Engineers. It is a violation of federal law to place fill in waters of the U.S. or wetlands without the necessary permits.

Section 4(f): Section 4(f) of the Department of Transportation Act of 1966 – provides protection for public parks and recreation areas, wildlife and waterfowl refuges and significant historic sites on publicly owned land. It requires demonstrating that there is no feasible and prudent alternative to the use of the property and that all is possible planning has been done to minimize harm to the property.

Section 6(f) of the Land and Water Conservation Fund: A project that has potential involvement with parks or other public lands which may have been purchased or improved using funds from the Land and Water Conservation Fund (LWCF).

S.E.M.A.: The State Emergency Management Agency has responsibility for coordinating state agencies' response to disasters.

SHPO: State Historic Preservation Officer

SI&A: Structure Inventory and Appraisal Sheet

SIP: State Implementation Plan

Soft Match: Credit earned by counties who replace their deficient bridges with local funding. It can be used in lieu of the 20% local match on bridge projects.

SOQ: Statement of Qualifications

Sponsor: The local government or public agency responsible for providing matching funds for the proposed project.

SRTS: Safe Routes to Schools

STIP: Statewide Transportation Improvement Program

STP: Surface Transportation Program

Structurally Deficient: A bridge is generally considered to be structurally deficient if it is in relatively poor condition, or has insufficient load carrying capacity for modern design loadings. The insufficient load capacity may be the result of the loads used in the original design or degradation of structural properties due to deterioration. For a more detailed description of the specific criteria used to determine this item, EPG 753 Bridge Inspection Rating or appropriate FHWA publications should be consulted.

Sufficiency Rating: A numerical rating of a bridge based on its structural adequacy, safety, serviceability, functional obsolescence and essentially for public use.

TAP: Transportation Alternatives Program

TEA21: Transportation Equity Act for the 21st Century. Six-year Highway Act from October 1, 1997 to September 30, 2003 with a one-year extension to September 30, 2004.

TIFF: Tagged Image File Format

TIP: Transportation Improvement Program

Title 23 U.S.C.: Title 23 of the United States Code contains most of the laws governing the Federal-Aid Highway Program.

TNM: Traffic Noise Model

UPARR: Urban Park and Recreation Recovery

USC: United States Code

USDA: United States Department of Agriculture

USGS: United States Geological Survey

UST: Petroleum Underground storage tank site

WBE: Women Business Enterprise. Term not in current usage. Definition of Disadvantaged Business Enterprise includes WBEs.

Work by Local Forces: Construction performed by the local agency's work force. If the local agency elects to perform work with its own forces, and/or use their own materials and equipment, MoDOT and FHWA must approve all work being done. The work by local forces must be in the public interest and shown to be cost effective. See EPG 136.3.12 Federal-aid Participation for Local Work for more details.

23 CFR: Title 23 of the Code of Federal Regulations is a collection (updated annually) of the general and permanent rules and regulations required to implement the provisions of federal law relating to the National Highway Traffic Safety Administration and Federal Highway Administration.

136.12.3 Helpful Information and Links

Please use the LPA Manual Change Request Form to request manual changes throughout the year or the Revisions Comments Form to make comments on proposed revisions.

136.12.3.1 MoDOT District and Central Office Information

DISTRICT OFFICES
NW District NE District Kansas City District Central District St. Louis District SW District SE District
St. Joseph Hannibal Lee's Summit Jefferson City Chesterfield Springfield Sikeston
CENTRAL OFFICE
MoDOT - Financial Services (FS) MoDOT - Design (DE)
PO Box 270 PO Box 270
Jefferson City, MO 65102 Jefferson City, MO 65102
(573) 526-8106; Fax: (573) 526-2819 (573) 751-2876; Fax: (573) 526-3261
METROPOLITAN PLANNING ORGANIZATIONS
OTHER REGULATORY AGENCIES
State Historic Preservation Office U.S. Fish and Wildlife Service Policy and Coordination Division Federal Highway Administration
MO Dept. of Natural Resources 101 Park DeVille Drive, Suite A MO Dept. of Conservation 3220 W. Edgewood, Suite H
PO Box 176 Columbia, MO 65203-0007 PO Box 180 Jefferson City, MO 65109
Jefferson City, MO 65102 (573)234-2132 Jefferson City, MO 65102-0180 (573) 636-7104
(573) 751-2479 (573) 751-4115
CORPS OF ENGINEER'S OFFICE
(Contact MoDOT district office if clarification is needed for which Corp Office has jurisdiction)
Kansas City District St. Louis District Rock Island District Memphis District Little Rock District
700 Federal Office Building 1222 Spruce Street PO Box 2004 167 North Main Street, Room B202 PO Box 867
601 East 12th Street St. Louis, MO 63103-2833 Rock Island, IL 61204-2004 Memphis, TN 38103-1894 Little Rock, AR 72203-0867
Kansas City, MO 64106 (314) 331-8000 (309) 788-6361 (901) 544-3005 (501) 324-5531
(816) 426-5241

136.12.3.2 Other Helpful Information

136.12.3.2.1 Commonly Used Forms

Bridge Inventory Survey Form

Form 1590, Federal Funding Accountability and Transparency Act (FFATA)

On the Job Training Manual and Submittal Forms

FHWA Form 1273 Required Contract Provisions

Utility Agreement - Actual Cost

Utility Agreement - Lump Sum

Notice to Proceed

Daily Force Account Record-Equipment Rental Account/Materials Account

Daily Force Account Record-Labor Account

Force Account Record - Cost Summary

Sample Timesheet

Construction Contract Calls for Bid

Awarded Construction Contracts

Local Project Checklist

Obligation Request Form

136.12.3.2.2 Examples of Completed Forms

Form CE-2 Example

Utility Lump Sum Estimate Example

Utility Actual Cost Estimate Example

Sample Utilities Status Letter

Sample Job Special Provisions for Utilities

Bridge Slab Pour Checklist & Pre-Pour Meeting Topics

136.12.3.3 Links to Other Resources

  • Americans with Disabilities Act Access Guidelines (ADAAG):

136.12.3.4 Recent Changes to LPA Policy

This information has been moved to EPG 136.13 LPA Policy Changes.

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