LPA:136.12 Figures, Glossary and Other Useful Links

136.12.1 Figures

EPG 136.1 Introduction
New Figure No.	Figure Title
136.1	Project Flowchart for Local Federal-Aid Projects
136.1.1	LPA Planning Process Chart
136.1.2	MoDOT Programming Process Chart
136.1.3	Right of Way Process
136.1.4	Preliminary Plans Process
136.1.5	Final Plans Specifications & Estimate Process
136.1.6	Letting Plans & Contract Proposal Process
136.1.7	Construction Process
136.1.8	LPA MoDOT Agreement Process Chart
136.1.9	Engineering Services Contract Process Chart
EPG 136.3 Federal Aid Basics
New Figure No.	Figure Title
136.3.1	Programming Data Form
136.3.4	Non-State Bridge Soft Match Credit Program Documentation Checklist
136.3.16	Sample Ordinance
136.3.17	Work by Local Forces Proposal
136.3.18	Construction Reimbursement Form
136.3.19	Current BEAP Consultant List
136.3.20	BEAP Project Tracking Form
136.3.24	TEAP Program Application
136.3.25	TEAP Consultant MOU
136.3.26	TEAP Project Invoice Form
136.3.27	Example of a Soft Match Credit Transfer Request
EPG 136.4 Consultant Selection and Consultant Contract Management
New Figure No.	Figure Title
136.4.1	Engineering Services Contract
136.4.2	Consultant Selection Criteria
136.4.3/134.3.2.1.4	Allowable Profit Curve as a % of Direct Salary Costs
136.4.4	Supplemental Agreement to Engineering Services contract
136.4.5	Consultant Performance Appraisal Form
136.4.6	Common Unallowable Costs
136.4.7	Sample Solicitation & Sample Scope of Services
136.4.9	Local Sponsor ESC Sample Cover Letter
136.4.10	LPA Consultant Services Invoice
136.4.11	Consultant Selection & ESC Submittal Checklist
136.4.12	QBS Process Flowchart
136.4.13	Consultant Services Q&A
136.4.14	Checklist for reviewing Consultant Contracts
136.4.15	Conflict of Interest Disclosure Form
136.4.16	Overhead Schedule Example
136.4.17	Engineering Services Invoice EXAMPLE
136.4.18	Checklist for Engineering Services Invoice
136.4.19	LPA On-Call Consultant Evaluation
EPG 136.5 Non-Infrastructure
New Figure No.	Figure Title
136.5.1	Services Provided Worksheet
136.5.2	Materials Worksheet
136.5.3	Equipment Usage Worksheet
136.5.4	Non-Infrastructure Obligation Request Form
136.5.5	LPA Request for Environmental Services - Non-Infrastructure
EPG 136.6 Environmental and Cultural Requirements
New Figure No.	Figure Title
136.6.1	Project Review Process flowchart
136.6.2	Key Environmental/Cultural Resources Compliance Milestones
136.6.3	Environmental/Cultural Resources Compliance Checklist
-	LPA Request for Environmental Review
136.6.4	How to Complete the Request for Environmental Review
136.6.5	Instructions for Preparing Categorical Exclusion Determination
136.6.6	Generalized flowchart of the Section 106 Process for Local Public Agencies
136.6.7	Memorandum of Agreement for Migration of Adverse Effects
136.6.8	LPA Section 4(f) Compliance Worksheet for Public Lands
136.6.9	Content of a Section 4(f) Evaluation
136.6.10	Diagram of Typical Floodplain
136.6.11	LPA Floodplain Development Permit
136.6.12	Engineering “No-Rise” Certificate
136.6.13	Procedures for “No-Rise” Certification for Proposed Development
136.6.14	Procedures for Environmental Clearance of Borrow Sites and Other Disturbed Areas Outside Right of Way
136.6.15	Example e106 Form
136.6.16	LPA Project Environmental Checklist
136.6.17	Sample LPA Transmittal of MOA Letter
136.6.18	Threatened and Endangered Species Federal Aid Transportation Submittal Checklist
136.6.19	August 2018 MoDOT USFWS Threatened and Endangered Species Habitats
Other Figures and Information for EPG 136.6
Advisory Council “Model MOA”
Categorical Exclusion Determination
Instructions for Completing the SHPO 106 Survey Memo
Farmland Conversion Impact Rating
Nationwide 404 Permit for Minor Road Crossings (NWP 14 Linear Transportation Projects)
State Historic Preservation Office’s Section 106 Survey Form
State Historic Preservation Office’s Section 106 Project Information Form
EPG 136.7 Design
New Figure No.	Figure Title
136.7.1	Dimensional Accuracy
136.7.2	Utility Depth and Encasement Requirements
136.7.3	Blank Structure Inventory and Appraisal Sheet
136.7.4	LFD Load Rating Summary Sheet
136.7.5	LRFR Load Rating Summary Sheet
136.7.6	Example Notice of Public Hearing
136.7.7	Safety Requirements JSP
136.7.8	Utilities Scoping Checklist
EPG 136.8 Local Public Agency Land Acquisition
New Figure No.	Figure Title
136.8.1	Acquisition Authority Request
136.8.2	Adjustment of Value or Just Compensation
136.8.3	Administrative Settlement Justification
136.8.4	Appraisal Monitor Checklist
136.8.5	Appraisal Review
136.8.6	Assumptions and Limiting Conditions
136.8.7	Certificate of Appraiser
136.8.8	Clearance Certification Statement
136.8.8a	Right of Way Required - Personal Property Moved - Occupied Improvements Acquired
136.8.9	Comparable Lease
136.8.10	Donation in Exchange for Construction Features Letter
136.8.11	Final Vacancy Notice for Relocation
136.8.12	Legal Justification for Settlement
136.8.13	Legal Trial Report
136.8.14	LPA Negotiator Services Agreement
136.8.7.1.11	Local Public Agency Prorata Real Estate Tax Claim
-	LPA Right of Way Acquisition Brochure
136.8.15	Negotiator’s Report
136.8.16	Nonresidential Sale
136.8.17	Parcel File Checklist
136.8.18	Plan Review Checklist
136.8.19	Privately Donated Land as Credit for Match
136.8.20	Project Acquisition Monitor Checklist
136.8.21	Proposal for Appraisal Work
136.8.22	Relocation Monitor Checklist
136.8.23	Residential Sale
136.8.24	Review Appraiser Contract
136.8.2.2	Right of Way Acquisition Schedule
136.8.2.2.A	Right of Way Acquisition Schedule Instructions
-	Roster of Approved Contract Appraisers
-	Roster of Approved Contract Negotiators
136.8.25	Sample Donation Letter & Waiver of Appraisal
136.8.26	Sample Letter Offer – Pay Estimate
136.8.27	Sample Letter Offer – Value Finding
136.8.28	Scope of Assignment
136.8.29	Standard Appraisal Format
136.8.30	Summary of HB 1944
136.8.31	Summary Value of Tenant Interests
136.8.32	Uniform Residential Appraisal Report
136.8.33	Value Finding Appraisal Format
136.8.34	Waiver Valuation
136.8.35	60-Day Notice of Owners Rights
EPG 136.9 Plans, Specs and Estimates (PSE)
New Figure No.	Figure Title
136.9.1	Final PS&E Submittal Checklist
136.9.2	Subcontractor Certification Regarding Affirmative Action
136.9.3	Federal Project Bid Proposal Boilerplate
136.9.4	ADA Checklist
136.9.5	LPA Certification of PS&E
136.9.6	Utility Status Letter
136.9.7	FHWA 1273
136.9.8	DBE Provisions
136.9.9	DBE Submittal Forms
136.9.10	Example Itemized Bid Form
136.9.11	Example Estimate (with categories)
136.9.12	ADA Certification
EPG 136.10 Advertisement for Bid and Project Award
New Figure No.	Figure Title
136.10.1	Sample Advertisement
136.10.2	Bid Concurrence Checklist
136.10.3	Sample Contract Agreement
136.10.4	Sample Contract Bond
136.10.5	Sample Contractor's Acknowledgement
EPG 136.11 Local Public Agency Construction
New Figure No.	Figure Title
136.11.1	General Guideline for LPA Preconstruction Conference
136.11.2	Change Order Form
136.11.3	Progress Report
136.11.4	Request for Approval of Subcontract
136.11.5	DBE Subcontract Worksheet
136.11.6	Subcontractor Certification Regarding Affirmative Action
136.11.7	Wage Rate Interview (Labor Compliance/EEO)
136.11.8	Form FHWA-1391
136.11.9	Contractor DBE Certification
136.11.10	Contractor’s Affidavit Regarding Settlement of Claims
136.11.11	Affidavit (Compliance with Prevailing Wage Law)
136.11.12	Site Visit Checklist
136.11.13	Job Bulletin Board Checklist
136.11.14	Construction Invoice Example 1
136.11.15	Construction Invoice Example 2
136.11.16	Approved Contract Administration Software
136.11.18	LPA Final Inspection Letter
136.11.19	LPA Final List of Acceptance Testers
136.11.20	LPA DBE Certification Letter
136.11.21	LPA Vendor Lien Waiver
136.11.22	LPA Final Acceptance Checklist
136.11.23	LPA Semi-Final Inspection Checklist (Form C-236)
-	Final Acceptance Report (Form C-239)
-	Commercially Useful Function (CUF) Determination Form
EPG Article	Off-Systems Guide Schedule for Federal-Aid Acceptance Sampling & Testing (FAST)

136.12.2 Glossary

AASHTO: American Association of State Hwy & Transportation Officials

AADT: Annual Average Daily Traffic. (ADT, Average Daily Traffic, is also commonly used.)

ACHP: Advisory Council on Historic Preservation

Agreement: The legal document between agencies necessary to administer projects.

AISC: American Institute of Steel Construction

Allocation: The reservation of federal funds to the local agencies each year.

APE: Area of Potential Effects

AREMA: American Railway Engineering and Maintenance-of-Way Association.

Authorization: Approval by FHWA to incur future costs relative to a project.

BMP: Best Management Practive

BRM: On-System Bridge Replacement and Rehabilitation Program.

BRO: Off-System Bridge Replacement and Rehabilitation Program.

Brooks Act: Consultant contracts for engineering and design related services financed with Federal-Aid highway funds must result from negotiations which utilize qualifications-based selection procedures. Qualifications based procedures do not allow for price to be used as a factor in the selection process.

Categorical Exclusion (CE): Projects that are minor enough in nature that they will not require preparation of a formal environmental statement.

CE: Construction Engineering

CE2: Categorical Exclusion II

CERCLIS: Comprehensive Environmental Response, Compensation, and Liability Information System

CFR: Code of Federal Regulations

Change Order: A supplement to the contract that provides authority to pay for revisions in quantities or authorize changes to design features or specifications.

CMAQ: Congestion Mitigation and Air Quality

COE: U.S. Army Corps of Engineers

Commission: Missouri Highway and Transportation Commission.

Competitive Bidding: Construction projects are required to be advertised and awarded to the lowest responsible and responsive bidder through open competitive bidding, unless use of an eligible force account is more cost effective.

Construction Engineering (CE): Construction inspection engineering

Council: Advisory Council on Historic Preservation

County Aid Road Trust (CART) Funding: CART Funds are apportioned to counties on the basis of two factors : 1) one-half of the funds are credited to the county based on the ratio that its road mileage bears to the total county road mileage in the unincorporated areas of the state, and 2) one-half is credited to the county based on the ratio that its rural land valuation bears to the rural land valuation of the entire state.

Credit Bridge: Bridge constructed to BRO standards with local funds, 80% of the cost may be applied to a normal federally funded bridge project in lieu of the 20% local match.

Cultural Resources: A cultural resource is any archaeological site, building, structure (e.g., bridge), district, or object. A historically significant cultural resource is one that meets certain criteria and is included in, or eligible for inclusion on, the National Register of Historic Places (NRHP) and is termed a historic property or historic resource. Not all cultural resources are historically significant, but potential project impacts to all must be considered.

DBA: Decibel Adjusted

DBE: Disadvantage (or Disadvantaged) Business Enterprise

Debarred: Suspended from entering into a contract with the Government

Deficient Structure: A bridge which is either structurally deficient or functionally obsolete.

DEIS: Draft Environmental Impact Statement

Design Standards: Projects on the National Highway System (NHS) must be designed with AASHTO and/or FHWA approved standards. It is recommended that all projects follow AASHTO guidelines for design and construction.

DNR: Missouri Department of Natural Resources

DOI: U.S. Department of Interior

Donations: “Donations” and “Contributions” are costs incurred for eligible non-federal share project activities that are necessary for the implementation of a project and are provided by a third party to an LPA without charge.

EA: Environmental Assessment

EEO: Equal Employment Opportunity

EIS: Environmental Impact Statement

EO: Executive Order

EPA: Environmental Protection Agency

EPG: Engineering Policy Guide

FEIS: Final Environmental Impact Statement

FEMA: Federal Emergency Management Agency

FHWA: Federal Highway Administration

FONSI: Finding of No Significant Impact

Force Account Work: Work that arises unexpectedly during the construction of a project. The work can be performed by a contractor, a subcontractor or the local agency's forces and the cost is determined by keeping track of the labor forces, equipment, material and associated costs used to complete the unexpected work.

FPPA: Farmland Protection Policy Act

Functionally Obsolete: A bridge is generally considered functionally obsolete if it is unable to properly accommodate traffic due to poor roadway alignment, waterway, insufficient width, waterway, low structural evaluation, or inadequate clearances. For a more detailed description of the specific criteria used to determine this item, refer to EPG 753 Bridge Inspection Rating or the appropriate FHWA publication.

FWS: U.S. Fish and Wildlife Service

HABS: Historic American Building Survey

HAER: Historic American Engineering Record

Hazardous Waste: Hazardous waste is a material that could cause harm to people or the environment; it can include solid materials, liquids, and gases. Some examples could be gas station releases, drums or containers of known or unknown material, tanks, old dumps, and e-waste. Any container with unknown contents should be considered hazardous until identified by a qualified person. If there is a question about what might be hazardous, contact the Missouri Department of Natural Resources Environmental Emergency Response Unit at 573-634-2436 for assistance with identification.

HBP: Highway Bridge Program.

Historic Property: A historic property is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge. Historic properties typically must be at least 50 years of age or older but exceptionally important properties can be less than 50 years old.

Historic Resource: A historic resource is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge. Historic resources typically must be at least 50 years of age or older but exceptionally important resources can be less than 50 years old.

HMGP: Hazard Mitigation Grant Program

HUD: U.S. Department of Housing and Urban Development

Independent Assurance Test: A test performed independently of a job control test and according to the guide schedule.

In Kind Services: Donated labor, equipment or material.

ISTEA: Intermodal Surface Transportation Efficiency Act. Six year Highway Act from October 1, 1991 to September 30, 1997.

Job Control Test: Routine test performed on the site by the local agency or its representative to assure that the project is constructed in compliance with the applicable specifications.

Keeper: Keeper of the National Register of Historic Places

LFD: Load Factor Design

Low Water Bridge: A bridge having a waterway capacity design less than the 10 year frequency discharge.

Low Water Crossing: Waterway crossing other than a bridge where construction improvements have been made to produce a firm surface for vehicles to travel.

LPA: Local Public Agency

LRFD: Load and Resistance Factor Design

LRFR: Load and Resistance Factor Rating

LUST: Leaking petroleum underground storage tank

LWCF: Land and Water Conservation Fund

LWCFA: Land and Water Conservation Fund Act

MAP-21: Moving Ahead for Progress in the 21^st Century. Two-year Highway Act from October 1, 2012 to September 30, 2014.

MDC: Missouri Department of Conservation

MHTC: Missouri Highway and Transportation Commission

MoDOT: Missouri Department of Transportation

MOA: Memorandum of Agreement

Materials Certification: Statements provided by the contractor, fabricator, or manufacturer that certain materials comply with the requirements of the contract.

Missouri Standard Plans: Construction detail plans available from MoDOT which meet AASHTO design requirements.

Missouri Standard Specifications for Highway Construction, 2004 Edition: The directions, provisions and requirements for the performance of the work for the quantity, quality and proportion of materials.

MPO: Metropolitan Planning Organizations carry out the transportation planning process for communities with a population greater than 50,000.

MUTCD: Manual on Uniform Traffic Control Devices

National Register: National Register of Historic Places

NBI: National Bridge Inventory

NEPA: National Environmental Policy Act

NFIB: Nation Flood Insurance Program

NFIP: National Flood Insurance Program

NHPA: National Historic Preservation Act

NOA: Notice of Availability

NPDES: National Pollutant Discharge Elimination System

NRCS: Natural Resources Conservation Service

NRHP: National Register of Historic Places

NWP: Nationwide Section 404 Permit

Obligation Limitation: Limits the amount of federal funds that may be obligated during a certain time period (also called Obligation Authority and Contract Control).

Obligation of Funds: The formal commitment by FHWA to participate in a share of the project costs.

Off-System Routes: Routes that have a functional classification of rural local, local road or street, or a rural minor collector.

On-System Routes: Routes that have a functional classification of urban collector, rural major collector, rural or urban arterial, or an expressway.

PA: Programmatic Agreement

PDEIS: Preliminary Draft Environmental Impact Statement

PE: Preliminary Engineering. All engineering work performed by the local agency or their consultant prior to award of contract.

PEA: Preliminary Environmental Assessment

PFEIS: Preliminary Final Environmental Impact Statement

PS&E: Construction plans, specifications, and quantity estimates.

Posting: Establishment of a maximum weight limit for vehicles using the bridge.

Pro Rata Share: The legal federal share for a project established at the time of project approval. Pro rata share is typically expressed as a percentage of the total participating costs of the project.

Public Interest Finding: Cost effective justification that must be provided to MoDOT by a local agency that is seeking to do a federally funded project with its own forces.

QBS: Qualifications Based Selection

RCG: Recording and Coding Guide for the structure inventory and appraisal of the nations bridges

Rehabilitation: Work required to eliminate the items that cause a bridge to be identified as deficient.

Reimbursement: Payment of federal funds to a local agency.

RER: Request for Environmental Review

Responsible Person in Charge:

RFP: Request for Proposal

RFQ: Request for Qualifications

ROD: Record of Decision

RSMO: Revised Missouri State Statue

SAFETEA-LU: Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users. Five-year Highway Act from October 1, 2004 to September 30, 2009 with two one-year extensions to September 30, 2012.

Section 106: Section 106 of the National Historic Preservation Act of 1966 - the primary legislation that requires cultural resource investigations. Any project using federal funds or needing federal permits must comply with the Section 106 requirements. The Section 106 process consists of three primary stages, with the outcome of each stage determining whether the activities of the next stage are necessary (36 CFR Part 800)

Section 401: Water Quality Certification

Section 404/Wetlands: A project may involve activities in an area that contains wetland or waters of the United States and may require a Section 404 permit from the U.S. Army Corps of Engineers. It is a violation of federal law to place fill in waters of the U.S. or wetlands without the necessary permits.

Section 4(f): Section 4(f) of the Department of Transportation Act of 1966 – provides protection for public parks and recreation areas, wildlife and waterfowl refuges and significant historic sites on publicly owned land. It requires demonstrating that there is no feasible and prudent alternative to the use of the property and that all is possible planning has been done to minimize harm to the property.

Section 6(f) of the Land and Water Conservation Fund: A project that has potential involvement with parks or other public lands which may have been purchased or improved using funds from the Land and Water Conservation Fund (LWCF).

S.E.M.A.: The State Emergency Management Agency has responsibility for coordinating state agencies' response to disasters.

SHPO: State Historic Preservation Officer

SI&A: Structure Inventory and Appraisal Sheet

SIP: State Implementation Plan

Soft Match: Credit earned by counties who replace their deficient bridges with local funding. It can be used in lieu of the 20% local match on bridge projects.

SOQ: Statement of Qualifications

Sponsor: The local government or public agency responsible for providing matching funds for the proposed project.

SRTS: Safe Routes to Schools

STIP: Statewide Transportation Improvement Program

STP: Surface Transportation Program

Structurally Deficient: A bridge is generally considered to be structurally deficient if it is in relatively poor condition, or has insufficient load carrying capacity for modern design loadings. The insufficient load capacity may be the result of the loads used in the original design or degradation of structural properties due to deterioration. For a more detailed description of the specific criteria used to determine this item, EPG 753 Bridge Inspection Rating or appropriate FHWA publications should be consulted.

Sufficiency Rating: A numerical rating of a bridge based on its structural adequacy, safety, serviceability, functional obsolescence and essentially for public use.

TAP: Transportation Alternatives Program

TEA21: Transportation Equity Act for the 21st Century. Six-year Highway Act from October 1, 1997 to September 30, 2003 with a one-year extension to September 30, 2004.

TIFF: Tagged Image File Format

TIP: Transportation Improvement Program

Title 23 U.S.C.: Title 23 of the United States Code contains most of the laws governing the Federal-Aid Highway Program.

TNM: Traffic Noise Model

UPARR: Urban Park and Recreation Recovery

USC: United States Code

USDA: United States Department of Agriculture

USGS: United States Geological Survey

UST: Petroleum Underground storage tank site

WBE: Women Business Enterprise. Term not in current usage. Definition of Disadvantaged Business Enterprise includes WBEs.

Work by Local Forces: Construction performed by the local agency's work force. If the local agency elects to perform work with its own forces, and/or use their own materials and equipment, MoDOT and FHWA must approve all work being done. The work by local forces must be in the public interest and shown to be cost effective. See EPG 136.3.12 Federal-aid Participation for Local Work for more details.

23 CFR: Title 23 of the Code of Federal Regulations is a collection (updated annually) of the general and permanent rules and regulations required to implement the provisions of federal law relating to the National Highway Traffic Safety Administration and Federal Highway Administration.

136.12.3 Helpful Information and Links

Please use the LPA Manual Change Request Form to request manual changes throughout the year or the Revisions Comments Form to make comments on proposed revisions.

136.12.3.1 MoDOT District and Central Office Information

NW District	NE District	Kansas City District	Central District
St. Joseph	Hannibal	Lee's Summit	Jefferson City
St. Louis District	SW District	SE District
Chesterfield	Springfield	Sikeston
Central Office
MoDOT – Financial Services (FS)		MoDOT - Design (DE)
P.O. Box 270		P.O. Box 270
Jefferson City, MO 65102		Jefferson City, MO 65102
(573) 526-8106; Fax: (573) 526-2819		(573) 751-2876; Fax: (573) 526-3261
^{__________________}
METROPOLITAN PLANNING ORGANIZATIONS
^{__________________}
OTHER REGULATORY AGENCIES
State Historic Preservation Office		Charles Scott
MO Dept. of Natural Resources		Field Supervisor
P.O. Box 176		Columbia Field Office
Jefferson City, MO 65102		U.S. Fish and Wildlife Service
Phone (573) 751-2479		101 Park DeVille Drive, Suite A
		Columbia, MO 65203-0007
		Phone (573) 234-2132
Policy and Coordination Division		Kevin Ward
MO Dept. of Conservation		Federal Highway Administration
P.O. Box 180		3220 W. Edgewood, Suite H
Jefferson City, MO 65102-0180		Jefferson City, MO 65109
Phone (573) 751-4115		Phone (573) 636-7104
^{__________________}
CORPS OF ENGINEER'S OFFICE
(Contact MoDOT district office if clarification is needed for which Corp Office has jurisdiction)
Commanding Officer		Commanding Officer
Department of the Army		U.S. Army Corps of Engineers
Little Rock Dist., Corps of Engineers		Kansas City District
P.O. Box 867		700 Federal Office Building
Little Rock, AR 72203-0867		601 East 12th Street
Phone (501) 324-5531		Kansas City, MO 64106
		Phone (816) 426-5241
Commanding Officer		Commanding Officer
Department of the Army		Department of the Army
Rock Island Dist., Corps of Engineers		Memphis Dist., Corps of Engineers
P.O. Box 2004		167 North Main Street, Room B202
Rock Island, IL 61204-2004		Memphis, TN 38103-1894
Phone (309) 788-6361		Phone (901) 544-3005
Commanding Officer
U.S. Army Corps of Engineers
St. Louis District
1222 Spruce Street
St. Louis, MO 63103-2833
Phone (314) 331-8000